Okaloosa County BOCC — September 1, 2015 — Safe Connections Edward Byrne Grant Application FY 2015 — reading text

salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer: No Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: N/A Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Answer: No indirect cost Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved . Answer: The unit cost is based on wages and costs as of Aug.1, 2015 for Visitation Case Manager and Visitation Monitor?s salary and benefits (FICA, WC, FUTA/SUTA), and contracted Law Enforcement's fee for service. The unit is based on the costs incurred for supervised visitation which consists of: Orientation appointments for visiting parent, a custodial parent or guardian and all children; Scheduling with all parties to set visitation times; Checking in visiting parents for visitation, checking sobriety/demeanor, checking items brought, recording time, taking parent to visit room (done by law enforcement if on duty); Take child from Custodian to Visitor and monitor all contact, never leaving the child alone with the visitor for average length of visit, 1.5 hours; Return child to Custodial parent after review of visitation with parent if necessary; Monitor Visiting parent for up to .5 hours to stay on premises and ensure the custodian has safely left the area; Review visit with visiting parent if necessary; and Write visitation report, submit for review. Visitation Case Manager: Duties include: Conducting orientation, scheduling staggered arrival and departure times, supervising visitation, writing and reviewing reports and communicating with all parties. $16/hr + Fringe/aprox.$1.50 per hour = $17 .50/hr Visitation Monitor: Duties include: Scheduling staggered arrival and departure times, supervising visitation, writing reports and communicating with all parties. $13.00/hr + Fringe/aprox $1.50 per hour= $14.50 Off-Duty Law Enforcement: Duties include: familiarization with Court Orders, checking items brought, checking for sobriety, escorting parents to and from cars and handling any critical situations occurring during time of visitation. Appncation Ref# 2016-JAGC-2650 Section #4 Page 3 of 4 Contract -JAGC-OKAL- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide $28/hr 100% of cases require 3 hours time for Visitation Case Manager 100% x $17.50 per hour x 3 hours = $ 52.50 per visit (unit) 100% of cases require 2 hours time for Visitation Monitor 100% x $14.50 per hour x 2 hours =$ 29.00 20% of cases require *2 .5 hours time for Off-Duty Law Enforcement *Officer arrives 30 minutes prior to beginning of each visit and stays 30 minutes following the end of each 1.5 hour visit. .5 + 1.5 + .5 = 2.5 hours 20% x $28 per hour x 2.5 hours = $ 14.00 per visit (unit) Total= $95.50 per unit of service $ 95.50 per unit of service x 257.77 units of service = $ 24,617 Grant award will pay for $24,617 of costs. Application Ref# 2016-JAGC-2650 Section #4 Page 4 of 4 Contract -JAGC-OKAL- - - Rule Reference 110-9.006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref# 2016-JAGC-2650 Section #5 Page 1 of 1 Contract -JAGC-OKAL- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)  Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302- 1489 (850) 617-1250 crimina!justice@fdle.state.fl.us Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Page 1of23 Rev. 09/2014  his page intentionally left blank] SFY2015 JAG Standard Conditions Page 2 of 23 Rev. 09/2014  Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) ( W1w.oip.usaoj.gov/financ1alguide/index.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www.bja.gov/ProgramDetails.aspx?Program ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program": www.flrules.org/ • Office of Management and Budget (OMB) Circulars: www.whitehouse.gov/omb/circulars o A-21 (2 CFR 220), "Cost Principles for Educational Institutions" o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" o A-102, "Grants and Cooperative Agreements with State and Local Governments" o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" o A-122 (2 CFR 230), "Cost Principles for Non-Prof"rt Organizations" o A-133, "Audits of States, Local Governments, and Non-Profit Organizations" • Code of Federal Regulations: www.gpo.gov/fdsys/ o 2 CFR 175.15(b), "Award Term for Trafficking in Persons" o 28 CFR 38, "Equal Treatment for Faith-Based Organizations" o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)" o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63 • Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-lmproving the Department of Justice's Grant Programs, Chapter 1-Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bja.gov/ProgramDetails.aspx?Program ID=59. • United States Code: www.gpo.gov/fdsys/ o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968" • State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf • State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and 215.985 (Transparency in government spending) 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.gpo.gov/fdsys/); the provisions of the current edition of the Office of Justice Programs Financial Guide (www.ojp.usdoj.gov/financialguide/index .htm) ; and all other applicable federal and state laws, orders , circulars , or regulations. SFY2015 JAG Standard Conditions Page 3 of 23 Rev. 09/2014 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments ," or OMB Circular A-21 , "Cost Principles for Educational Institutions ." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition , if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 19, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission : Performance Reports may be submitted by the Project Director, Application