Okaloosa County BOCC — September 1, 2015 — Safe Connections Edward Byrne Grant Application FY 2015 — reading text

Assistance Grant - County-wide Insert Certifications and Authorizations here. Application Ref# 2016-JAGC-2650 Section #7 Page 1 of 1 Contract -JAGC-OKAL- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read care.fully the Instructions (see below) and then complete Section A or Section B or Section C. not all three. Recipient's Name: Okaloosa Board ofCounlv Commissioners I DUNS Number: 613277649 Address: 302 North Wilson Street, Suite 302, Crestview, Florida 32536 Grant Title: Familv Violence Prevention Projec t I Grant Number: 2016-JAGC-2650 I Award Amount: $24,617 Name and Title of Contact Person: Ca therine A. While, Drug Cou rt Manager Telephone Number: 850-595-3055 I E-Mai I Address: Cathy.While@flcourlsl.gov Section A-Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes Iha/ apply: o Recipient has less than fitly employees. o Recipient is an Indian tribe. o Recipient is a medical institution. o Recipient is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than $25,000. I, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. I further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or Type Name and Title Signa/llre Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review ((a recipient agency has ftji.y or more employees and is receiving a single award or subaward of $25,000 or more. but less than $500,000, then the recipient agency does not have lo submit an EEOP to the OCR/or review as long as ii certifies the following (./2 CF. R. § 42.305): I, Nathan D. Boyles [responsible official], certify that Okaloosa Count):'. Board of Counll:'. Commissioners [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as req'uired by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Okaloosa Cou nt):'. Human Resources [organization ], 601 -B Pearl Stree t, Crestview, Florida 32536 [address]. Nathan D. Bovles, Chairman Print or Type Name and Tille Signature Date Section C-Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has ftfty or more employees and is receiving a single award or subaward of $500,(JOO or more, then the recipient agency must send an EEOP Utilization Report to the OCR/or review. I, [responsible official], certify that [recipient] , which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Print or Type Name and Title Signature Date OMB Approval No. 1121-0340 Expiration Date: 05/31114  SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Name of Subgrant Recipient: Okaloosa County Board of County Commissioners Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official: Nathan D. Boyles Typed Title: Chairman, Okaloosa County Board of County Commissioners Signature: Telephone Number ( 850) 651-7105 Date: 1. Briefly describe the proposed contractual services and/or equipment and how it relates to your program . 2. Explain your reasons for proposing to contract with , or purchase from , a non-competitive sole source. Address the expertise of the contractor, management, responsiveness , program knowledge and experience of contract personnel. Also provide the results of a market survey to determine competition availability or address why a market survey was not conducted . 3. Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Relate this information to the approval period for your grant award . Estimate the time and cost to hire a competent replacement should the current contractor default. 4. Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6. Make a declaration that the action to be taken is in the "best interest" of the subgrant recipient and the implementing agency. 7. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: • If sole source procurement of contractual services and/or equipment is $100,000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. • All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. • If the sole source procurement is less than $100, 000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FDLE JAG Grant Application Package Sole Source Form Page 1of3 Rule Reference 11 D-9.006 OCJG-011 (Rev. May 2012)  SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (Contin uation Page 2) 1. When the Court orders a non-custodial parent into supervised visitation, Safe Connections ("Center") provides a safe and nurturing environment for these visits to occur. An off-duty law enforcement officer is on site, and a trained monitor is in constant supervision of the children. All visitors are thoroughly advised of the Center's numerous rules and restrictions and must sign an agreement to abide by the rules before any visit is scheduled. Visits are scheduled for 1 Yi hours and have staggered arrival and departure times in order to protect victims from possible confrontation with perpetrators. The children visiting are unaware of all precautions and rules and generally enjoy their time with their non-custodial parent. In every case, the child is safe due to constant monitoring. Additional restrictive policies and rules are enforced for anyone accused of, or convicted of, sexual abuse. 2. The Center meets the needs of domestic violence victims referred by the Family Law Division of the Circuit Court when a custodian is ordered to exchange the children with an abusive spouse for regular visitation. The Center provides for the emotional and physical safety of these children and abuse victims. This is accomplished by providing a secure, child-friendly setting and a strictly enforced staggered schedule of times for the delivery and pickup of children. The monitored exchanges have proven to meet a critical need in the Court's efforts to protect children from witnessing conflict, which would often turn violent. 3. The Center has been operating in Shalimar for 14 years. The Center has conducted more than 8,000 monitored exchanges and scheduled over 14,500 supervised visits without one serious incident. The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center is a member of the Supervised Visitation Network, with the Executive Director serving as a member of the Board of Directors. The Center is also active in the Florida Chapter of the Supervised Visitation Network, with the Executive Director serving as current board member and past president. The ultimate goal of the Center is to provide a safe and nurturing site for children to visit without fear ofre- victimization. A market survey was not conducted due fact that the services provided by Safe . Connections are unique and one-of-a-kind. There are no other businesses in the area which provides these services FDLE JAG Grant Application Package Sole Source Form Page 2 of 3 Rule Reference 110-9.006 OCJG-011 (Rev. May 2012)  SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Pro~ram (Continuation Page 3) 3. The contract period will be from October 1, 2012 to September 30, 2013. The Center has always been timely with filing the appropriate Financial and Performance Reports. Should the Center be delinquent in meeting the due dates, they will be contacted in order to reinforce the need to have their reports filed. In the event the Center cannot carry out the services of this grant, the grant funding will be transferred to the ECCAC to provide counseling services to child victims of abuse and/or neglect. 4. There services provided by the Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services 5. The