Okaloosa County BOCC — November 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Destin Fishing Rodeo, 2014 Event Funding DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: TDD staff accepted the Destin Fishing Rodeo’s application for various marketing activities outside the local area under the TDD’s special events and sponsorships funding program for the October 2014 event. BACKGROUND: Section F.300 (8) of the TDD Manual states: “The Post-Event Report shall be submitted to the Tourist Development Department Director no later than thirty (30) days after the date of the Event(s). Failure to submit the Post-Event Report shall deem the funding recipient ineligible for future Special Event and Sponsorship funding.” Last year’s Fishing Rodeo took place October 1-31, 2013. Although room night information was provided after the event, the completed Post-Event Report was not received until October 28, 2014. Pursuant to the TDD Manual, staff is unable to approve the October 2014 funding request since the Post-Event Report for the October 2013 event was not submitted within the requisite timeframe. The Tourist Development Council voted to recommend approval of reimbursement for the 2014 event at its October 23, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $20,000.00 for brochure distribution and television advertising for the 2014 Destin Fishing Rodeo. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator