Okaloosa County School Board — Workshop Meeting, October 23, 2023 — reading text

thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $5,755.00 Budgeted : Yes Budget Source : Capital Fund, Project 2395 - Safety/ADA-DW Recommended Action : Motion to approve the renewal of ITB 21-03 Fire Sprinkler Inspection Services awarded to B & C Fire Safety, Inc., adhering to the original terms and conditions, including pricing, effective January 1, 2024, through December 31, 2024. Public Content Request approval to renew ITB 21-03 Fire Sprinkler Inspection Services awarded to B & C Fire Safety, Inc., adhering to the original terms and conditions, including pricing for an annual total of $5,755.00. Funding will be paid from Capital Fund, Project 2395 - Safety/ADA-DW, and the renewal is effective January 1, 2024, through December 31, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (363 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $85,624.57 Budgeted : Yes Budget Source : Capital Fund, Project 5341 - DW- ADA/Safety Playgrounds Recommended Action : Motion to approve the purchase of playground equipment and installation for Edwins Elementary School from Playmore Recreational Products & Services in the total amount of $85,624.57. Public Content Request approval to purchase playground equipment and installation for Edwins Elementary School from Playmore Recreational Products & Services in the total amount of $85,624.57. The purchase is made through Manatee County School District Contract #21- 0053-MR and funding will be paid from Capital Fund, Project 5341 - DW-ADA/Safety Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments PLAYMORE QUOTE.PDF (474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $57,304.00 Budgeted : Yes Budget Source : Federal Fund, Project 4401 Title I Part A Recommended Action : Motion to approve the purchase of equipment from Howard Technology Solutions for a total of $57,304.00. Public Content Request approval to purchase equipment from Howard Technology Solutions for a total of $57,304.00. The purchase is made through PAEC Contract #23-165 and funds will be paid from Federal Fund, Project 4401 Title I Part A. A copy of the quote is attached. For additional information, please contact Melissa Bowell, Principal, Meigs Middle School, at (850) 833-4301. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase Over $50,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $191,980.80 Budgeted : Yes Budget Source : General Fund, Project 5054 AP Bonuses/Exams, Project 3105 Instructional Materials-Textbooks, Project 5053 AICE Bonuses/Exams, and Project 4065 Instructional Materials-Textbooks-BSA Project Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding sources on the attached spreadsheet. For additional information, please contact Stephanie Gillis, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2024.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Plew Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Plew Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Plew Elementary School located at 220 Pine Ave, Niceville, FL 32578. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Plew ES - 10' Easement FP&L.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a