Okaloosa County School Board — Workshop Meeting, October 23, 2023 — reading text

Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2023- 2024, Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2023: Fund Name Fund No. Amount General Fund 1010 $1,143.649.68 Debt Service Funds 2xxx 611.01 Capital Project Funds 3xxx 678,813.57 Other Special Revenue Funds - Federal 42xx/43xx 84,000.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 19,457.90 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,926,532.16 File Attachments !BA 01 - Sept 2023.pdf (1,266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Monthly Financial Statement for September 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2023. Public Content The financial statement for the month ending September 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-09.pdf (830 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.23.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-10-23.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Payroll Warrant Register and Accounts Payable Warrant Register totaling $56,920,385.64; Self Health Insurance Claims and Fees totaling $2,105,331.23; and Bank Transfers totaling $25,000,000.00 for September 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $56,920,385.64, Self- Health Insurance Claims and Fees in the amount of $2,105,331.23, and Bank Transfers in the amount of $25,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $56,920,385.64; Self Health Insurance Claims and Fees totaling $2,105,331.23; and Bank Transfers totaling $25,000,000.00 for September 2023 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register - September 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFQU 19-01 Construction Total Program Management Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve the renewal of RFQU 19-01 Construction Total Program Management Services for another five-year term adhering to the current terms and conditions, effective November 13, 2023, through November 12, 2028. Public Content Request approval to renew RFQU 19-01 Construction Total Program Management Services for another five-year term adhering to the current terms and conditions. The Vendor is Jacobs/Titan Technologies. Funding will be paid from Capital, and the renewal is effective November 13, 2023, through November 12, 2028. Copies of the renewal documents are attached. For additional information, please contact Dr. Bill Smith, (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (10,040 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and