Okaloosa County Tourist Development Council — April 25, 2013 (meeting #1135) — reading text

DOC ID: 1644 012313 Updated: 4/24/2013 10:57 AM by Aida Wilkinson Page 1 Packet Pg. 95  4.C.1.a Okaloosa County Tourist Development Department 1540 Miracle Strip Parkway Ft. Walton Beach, FL 32548 Regular Meeting http://www.okaloosafl.com ~ Minutes ~ Wednesday, January 23, 2013 1:00 PM Emerald Coast Convention Center I. Welcome & Pledge of Allegiance (Daniel O’Byrne) Attendee Name Title Status Arrived Departed Kelly Windes Commissioner District 5 Present 12:58 PM Kathy Houchins Present 12:58 PM Warren Gourley Present 12:58 PM Patricia Hardiman Present 12:58 PM Lino Maldonado Remote 1:45 PM Nick Nicholson Present 12:57 PM Attachment: 012313 minutes (1644 : 012313) Tuffy Dixon Present 12:57 PM Bobby Nabors Present 1:00 PM 3:00 PM Daniel O'Byrne Director Present 12:57 PM Steve Hall Present 12:57 PM II. Election of Officers (Chairman and Vice-Chairman) per TDC Operations & Procedures Manual (Steve Hall) Motion to nominate Warren Gourley for Chairperson RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Nick Nicholson SECONDER: Kathy Houchins AYES: Windes, Houchins, Gourley, Hardiman, Nicholson, Dixon, Nabors ABSENT: Lino Maldonado Motion to nominate Patricia Hardiman for Vice chairperson RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Nick Nicholson SECONDER: Kathy Houchins AYES: Windes, Houchins, Gourley, Hardiman, Nicholson, Dixon, Nabors ABSENT: Lino Maldonado III. Approval of Okaloosa County December 5, 2012 Tourist Development Council Meeting Minutes Summary (Vice-Chairman) Motion for the approval of December 5, 2012 minutes Okaloosa County Tourist Development Department Page 1 Printed 4/17/2013 Packet Pg. 96  4.C.1.a Regular Meeting Minutes January 23, 2013 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Nick Nicholson SECONDER: Patricia Hardiman AYES: Windes, Houchins, Gourley, Hardiman, Nicholson, Dixon, Nabors ABSENT: Lino Maldonado Mr. O'Byrne made a statement that in the future the approval of the minutes will have to be signed by the chair person and himself at the end of the meetings. IV. Tourist Development Department Update (Daniel O’Byrne) a. Present Okaloosa County’s Response to the Preliminary and Tentative Audit Findings and Recommendations on the Oversight of the Tourist Development Council and Use of Tourist Development Taxes and funds Received from British Petroleum. (No motion or action taken) Attachment: 012313 minutes (1644 : 012313) b. Present Updated 2012 – 2013 TDD Budget. Kathy Houchins recommended forming a finance committee. Kathy Houchins Warren Gourley and Tuffy Dixon volunteered to form a finance committee. V. Review Month End November Tax Receipts & Draft Month End December Expenditures (Daniel O’Byrne) Motion to present the expenditure reports to the BCC on February meeting as a work in progress. RESULT: WITHDRAWN [7 TO 0] MOVER: Kathy Houchins SECONDER: Patricia Hardiman AYES: Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors ABSTAIN: Kelly Windes Motion was withdrawn by legal councel advise. Motion to support the hiring of a new financial compliance officer for the TDD. Okaloosa County Tourist Development Department Page 2 Printed 4/17/2013 Packet Pg. 97  4.C.1.a Regular Meeting Minutes January 23, 2013 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Kathy Houchins SECONDER: Tuffy Dixon AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors VI. Old Business a. Updates to Emerald Coast CVB Operations & Procedures Manual (Steve Hall) (No motion or action taken) VII. New Business (Daniel O’Byrne) a. Marketing Committee Approved Special Event Funding Requests Attachment: 012313 minutes (1644 : 012313) · Musical Echoes Flute Festival; April 19-21, 2013 $9,225.00 Motion to approve the recomendation from the marketing committee for Musical Echoes funding of $9,225.00 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Kathy Houchins SECONDER: Nick Nicholson AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors b. Consider 2013 Sponsorships · Battle by the Beach Soccer Tournament; March 1-3, 2013 - 1200+ room nights (Rn's) potential Motion for recommendation to BCC to fund the amount of $4,000.00 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Tuffy Dixon SECONDER: Kathy Houchins AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors · Emerald Coast Volleyball Week(s); April, May, Oct - 4300+ Room nights (Rn's) potential Motion to recommend BCC approve the funding of $ 30,000.00 Okaloosa County Tourist Development Department Page 3 Printed 4/17/2013 Packet Pg. 98  4.C.1.a Regular Meeting Minutes January 23, 2013 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Kathy Houchins SECONDER: Patricia Hardiman AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors Presentation by Mike Minich · Destin Bayou Bay & Back Races, Destin Area Chamber of Commerce; Jan 26, 2013 Motion for recommendation for BCC approve to sponsor $8,000.00 RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Tuffy Dixon SECONDER: Nick Nicholson Attachment: 012313 minutes (1644 : 012313) AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon, Nabors c. Formation of Committee to fill TDC Vacancy (Steve Hall) Bobby Nabors, Kathy Houchins and Warren Gourley will review applications for the TDC Council vacancy. (No motion or action taken) d. 2013 Stub Year Marketing Plan presentation (Peter A. Mayer Advertising Agency) Presentation by Peter A. Mayer Agency Motion to recomend Dan O'Byrne bring the $ 2.2 Million dollar Marketing Plan to the BCC to begin the task order process. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Nick Nicholson SECONDER: Kathy Houchins AYES: Windes, Houchins, Gourley, Hardiman, Maldonado, Nicholson, Dixon ABSENT: Bobby Nabors VIII. Public Input (3 minutes each, (Vice-Chairman) Statement by Sandy Williams - Boomer Aviation IX. Adjourn (Vice-Chairman) Okaloosa County Tourist Development Department Page 4 Printed 4/17/2013 Packet Pg. 99  4.C.1.a Regular Meeting Minutes January 23, 2013 APPROVED: APPROVED: By:____________________________ By:________________________________ Name:_________________________ Name: Daniel O’Byrne________________ Attachment: 012313 minutes (1644 : 012313) Title:__________________________ Title: Director, Tourist Development Dept. Okaloosa County Tourist Development Department Page 5 Printed 4/17/2013 Packet Pg. 100  4.D.1 Tourist Development Council Meeting: 04/25/13 01:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Approval