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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 4, 2012
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Sylvania Hts CEI Final Payment
DEPARTMENT: Public Works
BCC DISTRICT: Four
STATEMENT OF ISSUE: On August 29, 2011 Okaloosa County entered into a contract with
Neel-Schaffer, Inc. to perform the Design & CEI work associated with the Sylvania Hts. CDBG
Project. The negotiated contract was a Not-To-Exceed amount of $73,000.00. The project was
completed on October 9, 2012 and Neel-Schaffer, Inc. has submitted a final invoice to close out
the contract.
BACKGROUND: Neel-Schaffer, Inc. and subconsultant HDR CCC has verified that all work
is complete and in conformance with the approved plans and specifications and has requested
final payment be made for services performed. The final invoice amount is $8,328.75 and a
complete summary of all costs can be found in the table below.
Sylvania Hts. Resurfacing Invoicing Summary
Date Invoice # Invoice Period Amount of Total Invoice to
Invoice Date
From To
2/9/2012 1000004 12/1/2011 12/31/2011 $23,855.95 $23,855.95
2/27/2012 1000587 1/1/2012 1/31/2012 $5,070.34 $28,926.29
4/2/2012 1001109 2/1/2012 2/29/2012 $5,910.93 $34,837.22
4/27/2012 1001687 3/1/2012 3/31/2012 $8,945.60 $43,782.82
7/17/2012 1002344 4/1/2012 6/30/2012 $2,191.26 $45,974.08
8/17/2012 1004704 7/1/2012 7/31/2012 $2,199.79 $48,173.87
10/5/2012 1234567 9/1/2012 9/30/2012 $12,482.61 $60,656.48
11/15/2012 8 - Final 10/1/2012 10/31/2012 $8,328.75 $68,985.23
OPTIONS: Approve/Disapprove the request for final payment to Neel-Schaffer, Inc. in the
amount of $8,328.75 for Design & CEI services on the Sylvania Hts. Resurfacing CDBG Project.
RECOMMENDATION: Approve the request for final payment to Neel-Schaffer, Inc. in the
amount of $8,328.75 for Design & CEI services on the Sylvania Hts. Resurfacing CDBG Project.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator