Fort Walton Beach Council agenda — 09-11-12 regular — reading text

CITY OF FORT WALTON BEACH MAYOR CITY MANAGER CITY MANAGER City of Crestview City of Destin City of Fort Walton Beach P. 0. Box 1209 4200 Indian Bayou Trail 107 Miracle Strip Parkway Crestview, FL. 32536 Destin, FL. 32541 Fort Walton Beach, FL. 32549 CITY OF MARY ESTHER CITY OF NICEVILLE OKALOOSA COUNTY CITY MANAGER CITY MANAGER COUNTY ADMINISTRATOR City of Niceville 1804 Lewis Turner Blvd. City of Mary Esther 195 Christobal Road 212 Partin Drive Suite 400 Mary Esther, FL. 32569 Niceville, FL. 32578 Fort Walton Beach, FL. 32547 CITY OF VALPARAISO CITY CLERK City of Valparaiso P. O. Box 296 Valparaiso, FL. 32580 24. ENTIRE AGREEMENT: This Agreement embodies the entire agreement between the parties. It may not be modified or terminated except as provided herein. If any provision herein is invalid, it shall be considered deleted therefore, and shall not invalidate the remaining provision. 25. GOVERNING LAW: The parties intend that this Agreement and the relationship of the parties shall be governed by the laws of the State of Florida. Venue for any action arising out of this Agreement between the parties shall be exclusively in Okaloosa County, Florida and nowhere else. a 0 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the 0. Q. respective dates under each signature. 0 M CITY OF CRESTVIEW ATTEST: Mayor, City of Crestview Title): This day of 2012 CITY OF DESTIN ATTEST: Mayor, City of Destin Title): This day of 12012 CITY OF FORT WALTON BEACH ATTEST: Mayor, City of Fort Walton Beach Title): This day of 2012 CITY OF MARY ESTHER ATTEST: Mayor, City of Mary Esther Title): This day of 12012 CITY OF NICEVILLE ATTEST: Mayor, City of Niceville Title): This day of 12012 CITY OF VALPARAISO ATTEST: Mayor, City of Valparaiso Title): This day of 2012 COOPERATIVE GOVERNING BOARD ATTEST: Chairman, Okaloosa County Public Library Cooperative Title): This day of 12012 10 OKALOOSA COUNTY ATTEST: Chairman, Okaloosa County Board of County Commissioners Title): This day of 2012 Approved as to Form County Attorney a 0L a a R R 0 M M  APPENDIX A The Florida Statutes Title XVIII Chanter 257 PUBLIC LANDS AND PUBLIC LIBRARIES AND STATE PROPERTY ARCHIVES 257. 261 Library registration and circulation records. -- 1) All registration and circulation records of every public library, except statistical reports of registration and circulation, are confidential and exempt from the provisions of s. 119. 07( 1) and from s. 24( a) of Art. I of the State Constitution. 2) As used in this section, the term " registration records" includes any information that a library requires a patron to provide in order to become eligible to borrow books and other materials, and the term " circulation records" includes all information that identifies the patrons who borrow particular books and other materials. 3)( a) Except in accordance with a proper judicial order, a person may not make known in any manner any information contained in records made confidential and exempt by d this section, except as otherwise provided in this section. 0 M b) A library or any business operating jointly with the library may, only for the purpose M 0 of collecting fines or recovering overdue books, documents, films, or other items or V materials owned or otherwise belonging to the library, disclose information made a 0 confidential and exempt by this section to the following: M 1. The library patron named in the records; 2. In the case of a library patron less than 16 years of age, the parent or guardian of that patron named in the records; 3. Any entity that collects fines on behalf of a library, unless the patron is less than 16 years of age, in which case only information identifying the patron' s parent or guardian may be released; 4. Municipal or county law enforcement officials, unless the patron is 16 years of age, in which case only information identifying the patron' s parent or guardian may be released; or 5. Judicial officials. 4) Any person who violates this section commits a misdemeanor of the second degree, punishable as provided in s. 775. 082 or s. 775. 083. History. - s. - 1, ch. 78 -81; s. 1, ch. 89 -18; s. 1, ch. 96 -220; s. 112, ch. 96 -406; s. 1, ch. 2003 -13; s. 6, ch. 2003 -126. 12  APPENDIX B Memorandum of Understanding ( MOU) between The Okaloosa County Public Library Cooperative and The Board of County Commissioners of Okaloosa County, Florida This is an agreement between The Okaloosa County Public Library Cooperative, hereinafter referred to as The Cooperative and thepBoard of County Commissioners of Okaloosa County, Florida, hereinafter referred to as The Board. The purpose of this MOU is to identify The Board as the fiscal agent for The Cooperative and to grant them the authority to receive and disburse funds from Okaloosa County, from state and federal grant sources, from private donations and foundations and from any other sources. The Governing Board shall follow the standard operating procedure for grant applications as defined by the County. This MOU shall be effective upon the signatures of The Cooperatives and the Boards authorized officials. it shall be in force from date of signature unless suspended by agreement of both in subsequent MOU. Bill Roberts, Chairman Okaloosa County Public Library Cooperative Don R. Amunds, Chairman Board of County Commissioners Attest: Don Howard Clerk of Courts 13  City Council of Fort Walton Beach ADMINISTRATIVE SERVICES MEMORANDUM To: Michael D. Beedie, City Manager From: Sylvia Hanks, Administrative Services Director Date: September 11, 2012 Subject: FY 2012 -13 Insurance Renewals 1. BACKGROUND: 1. 1 The City of Fort Walton Beach maintains a comprehensive insurance program, which provides coverage to protect the City from claims arising from property damage, automobile ( liability and physical damage), crime, general liability, flood, workers' compensation and other miscellaneous risk exposures 2. DISCUSSION: 2. 1 Staff proposes to renew all the major lines of coverage to Preferred Governmental Insurance Trust (PGIT) through their agent Public Risk Insurance Agency. 2. 1. 1 Property Insurance ( Including Inland Marine, Data Processing Equipment and Crime). This policy provides coverage for City buildings and contents computer hardware & software, mobile & portable radios, heavy equipment such as pay loaders, and the like). The policy also includes coverage for equipment breakdown and crime ( theft of City money). The total value of City property covered is $ 37, 610, 532. The City' s property coverage has a $ 25, 000 per occurrence deductible. 2. 1. 2 General /Public Officials, Law Enforcement and Employment Practices Liability. The general liability coverage protects the City from third party suits alleging personal injury or property damage. The premium for this coverage is, in part, based on the net operating expenditures of the City. The coverage has a 25, 000 per occurrence deductible. The public official' s liability coverage protects City employees, board members, and elected officials against lawsuits alleging malfeasance while conducting City business. Law enforcement coverage protects against claims arising from the scope of operations at the PoliceDepartment ( e. g. excessive use of force, unlawful arrests etc.). Employment Practices coverage protects against claims such as wrongful termination, discrimination and the like. 2. 1. 3 Auto Liability/Physical Damage. This coverage protects the City against claims resulting from personal injury or physical damage to other autos and damage to city -owned vehicles. The physical damage coverage has a sliding scale deductible based on the value of the item. The auto liability coverage has a 25, 000 per occurrence deductible. 2. 1. 4 Workers' Compensation. This policy provides for medical and wage loss payments for those City employees who sustain a job related injury. This