Fort Walton Beach Council agenda — 09-11-12 regular — reading text

year. 3. All board members shall be registered voters. 4. Terms shall begin on October 1 of each year and shall be for four (4) years. General Provisions Page 1 - 5  1' 4 Fort Walton Beach . Land Development Code 3. Review, consider, and render decisions regarding appeals of administrative decisions; and 4. Consider such other matters as may be assigned by the City Council. 6. 05 Code Enforcement Board (CEB) A Appointments, membership, and qualifications 1. Appointments to the CEB shall be for a term of three ( 3) years. 2. Preference shall be given to potential members with experience and expertise in c the following professions: zoning, architecture, building ( contractors or as subcontractors), and real estate. E r- B. The powers, duties, responsibilities, and procedures of the CEB shall comply with the 0 CL requirements set forth in Chapter 162, Part I, F.S. CL a L 1. 07. 00 DOCUMENTS REFERENCED 0 M The City shall annually publish a list of documents, codes, and manuals which are adopted for T d regulation of development within the City in addition to this LDC. E d L 1. 08.00 ACRONYMS AND DEFINITIONS c w 1. 08. 01 List of Acronyms as 0 v ADA Americans with Disabilities Act BOA Board of Adjustment on N CCCL Coastal construction control line N r- 0 CRA Community Redevelopment Agency 4) L DBH (dbh) Diameter at breast height 4) rr o! DO Development order L DRI Development of regional impact 0 m EPA Environmental Protection Agency c as E ERP Environmental Resource Permit L 0 SS FAA Federal Aviation Administration FAC Florida Administrative Code FCC Federal Communications Commission FDEP Florida Department of Environmental Protection FDOT Florida Department of Transportation FEMA Federal Emergency Management Agency FIRM Flood Insurance Rate Map FLUM Future Land Use Map General Provisions Page 1 - 8  City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Michael D. Beedie, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: September 11, 2012 Subject: ITB 12 -027 Pump Station No. 1 Force Main 1. BACKGROUND: I. I. On October 25, 2011, City Council awarded a Task Order to Hatch Mott MacDonald to complete the final design for renovations to Pump Station No. 1 and a new sanitary sewer force main from Pump Station No. 1 to Okaloosa County' s Arbennie Pritchett WRF. 2. DISCUSSION: 2. 1. On July 16, 2012, Hatch Mott MacDonald and the Purchasing Division issued Invitation to Bid ( ITB) No. 12 -027 for the Pump Station No. 1 Force Main and Reclaimed Water Main. On August 22, 2012, five ( 5) vendors submitted bids to complete the necessary improvements. 2. 2. The five ( 5) vendors who submitted bid packages were as follows: 2. 2. 1. Utility Service Company, Inc.: Bid Amount= $ 6, 923, 123. 67 2. 2. 2. Layne Heavy Civil: Bid Amount = $ 7, 165, 645. 00 2. 2. 3. Royal American Construction: Bid Amount = $7, 706, 239. 00 2. 2. 4. Phoenix Construction: Bid Amount = $9, 285, 977. 00 2. 2. 5. Rast Construction: Bid Amount = $ 10, 989, 000. 00 2. 3. The Base Bid included the construction of the southern end of the 20 -inch ductile iron force main, sub -aqueous crossing of Cinco Bayou, and the jack and boring of the 36- inch ductile iron force main north of Bob Sikes Boulevard. A Deductive Alternate was available for an alternative interior coating of the ductile iron pipe. 2. 4. The apparent low bidder, Utility Service Company, Inc. of Gulf Breeze, Florida, did not offer a Deductive Alternate as they are complying with the specified pipe interior coating. 2. 5. After reviewing the bid packages and verifying references and subcontractors, Staff and HMM recommend award of the project to the apparent low bidder, Utility Service Company, Inc. of Gulf Breeze, Florida. 3. FINANCIAL INFORMATION: 3. 1. The budgetary estimate for this portion of the Pump Station No . 1 project was  City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Michael D. Beedie, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: September 11, 2012 Subject: ITB 12 -027 Pump Station No. 1 Force Main 7, 910, 000. 00. The apparent low bid amount is $ 6, 923, 123. 67, a potential savings of 986, 876. 33. 3. 2. Based on the Interlocal Agreement with Okaloosa County for the northern section of the force main, an additional $ 301, 588. 00 will be saved by the City based on the 50150 split for labor and materials. Additional bid packages will be issued for the 36 -inch ductile iron pipe and the paving for the northern section. 3. 3. The funding source for the project is the FDEP' s Clean Water State Revolving Fund SRF) Loan program. The City has received approval from FDEP for the requested funding for the project. In the future, an SRF loan agreement will be developed and executed. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award Invitation to Bid No. 12 -027 to construct a new Pump Station No. 1 Force Main and Reclaimed Water Main to the apparent low bidder, Utility Service Company, Inc. of Gulf Breeze, Florida for a not -to- exceed amount of $6, 923, 123. 67. 4. 2. Staff also requests City Council authorization for the City Manager to approve project change orders up to 10 percent of the bid amount in accordance with the City' s Purchasing Policies. ATTACHMENTS: ITB 12 -027 Bid Tabulation & Recommendation of Award ( PDF) SIGNATURE BLOCK: Finance Completed 08/ 30/ 2012 7: 27 AM City Attorney Completed 08/ 30/ 2012 4: 19 PM Carole Jones Completed 08/ 30/ 2012 4: 29 PM City Manager Completed 08/ 31/ 2012 7: 58 AM City Council Pending  141 a I a Hatch Mott MacDonald 51