Okaloosa County BOCC — May 17, 2016 — Additional Back-Up-Agenda Item from May 6 2014

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Airport Contract Extensions DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Airports has requested an extension of the contracts with The LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737-AP) for completion of previously approved Task Orders. BACKGROUND & ANALYSIS: Contracts with The LPA Group, Inc. and Reynolds, Smith, and Hills, Inc. will expire on July 8, 2014. There are currently four (4) Task Orders (#12 Amend 1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with Reynolds, Smith, and Hills, Inc. which have on-going work that will not be completed before the expiration of the contracts. Both of these contracts were approved to provide professional, architectural, engineering and aviation planning services. Airports requests Board approval to extend the terms of the contracts until the completion of the existing Task Orders. No new Task Orders will be initiated during the extended term. All existing Task Orders will be completed under the terms and conditions of the original contract agreements. The contracts will expire when the final Task Order has been completed. Insurance requirements will be monitored and extended as necessary. In addition, the contract renewals previously stated that the annual budgeted amount for these contracts was $50,000. This statement was included in the renewal to indicate the threshold of the approval not the total amount of work that was projected. The original contracts did not indicate a yearly budgeted amount. OPTIONS: Approve/Disapprove the extension of the contracts with the LPA Group, Inc. (C09- 1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDATION: Staff recommends approval of the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing Task Orders. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator  The LPA Group Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Airports 12 Amend 1 $7,800.00 C09-1736-AP LPA 81% DTS-Restrictive Covenant Design Services, Bidding, and Construction Admin Services Airports 15 $63,440.00 C09-1736-AP LPA 44% for Boarding Bridges A-1 and A-2 at VPS Design, Bidding, and Construction Services for Bag Lift for "B" Gates at Airports 16 $19,795.00 C09-1736-AP LPA 16% VPS Airports 17 $12,940.00 C09-1736-AP LPA 43% Architectural Renderings for Airport Development at VPS RS&H, Inc. Master Agreement Extensions Percent Division TO No. Amount Contract No. Firm Complete Project Description Permitting, Design and Bidding Services for Air Traffic Control Tower at Airports 13 $424,203.00 C09-1737-AP RS&H, Inc. 43% DTS Construction Phase Services for Security Checkpoint Exit Lane Airports 15 $77,322.00 C09-1737-AP RS&H, Inc. 0%