Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

$100,736 $105,216 $139,240 $148,859 $9,619 6.9% Operating Expenses $17,636 $16,546 $29,013 $29,645 $632 2.2% Capital Outlay $0 $0 $21,000 $0 -$21,000 -100.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $204,775 -$11,286 -5.2% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $227,461 $11,400 5.3% Packet Pg. 159 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $82,191 $105,188 $105,895 $707 0.7% 20 BENEFITS $22,407 $34,052 $42,964 $8,912 26.2% Increase due to all employees on County Health Insurance 31 PROFESSIONAL SERVICES $2,000 $0 $0 $0 0% 40 TRAVEL & PER DIEM $2,200 $3,150 $3,150 $0 0% 41 COMMUNICATIONS SERVICES $1,200 $3,840 $3,360 -$480 -12.5% 42 FREIGHT & POSTAGE $1,000 $500 $500 $0 0% 43 UTILITY SERVICES $1,000 $1,000 $2,000 $1,000 100.0% Increase expected for neighborhood cleanups, tipping fee charges that are no longer waived unlike previous years. 45 RISK MANAGEMENT ALLOCATION $2,169 $2,404 $2,615 $211 8.8% 46 REPAIR & MAINTENANCE $2,830 $3,671 $4,466 $795 21.7% 47 PRINTING & BINDING $350 $350 $400 $50 14.3% 49 MISCELLANEOUS CHARGES $500 $500 $500 $0 0% 51 OFFICE SUPPLIES $1,000 $750 $750 $0 0% 52 OPERATING SUPPLIES $8,076 $9,708 $8,704 -$1,004 -10.3% $1,204 Less in Fleet Fuel estimate; $100 more in Clothing Allowance for new Code Enforcement Officer; $900 less in Computer Supplies with office consolidation; $1,000 for security cameras to monitor illegal dumping. 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $620 $940 $1,000 $60 6.4% 55 TRAINING & EDUCATION EXPENSES $1,500 $2,200 $2,200 $0 0% 60 CAPITAL OUTLAY $0 $21,000 $0 -21,000 -100.0% Removed replacement vehicle from previous year 99 RESERVES $26,808 $26,808 $26,271 -$537 -2.0% TOTAL $155,851 $216,061 $204,775 -$11,286 -5.2% Packet Pg. 160  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Coordinated Transportation The attached document provides the program based budget for Coordinated Transportation. Packet Pg. 161  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION/TRANSIT AND GRANTS PROGRAM DESCRIPTION: The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $9 million in state and Federal grants funds through which both paratransit and fixed route services are provided. The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this division oversees various grants as they become available. REVENUE: The Planning Division/Transit and Grants is funded with General Funds with salary supported by State and Federal grants. The Section also receives revenue from grant reimbursement through the NSP and Community Development Block Grant programs. Revenue for transit operations is obtained through fare collections and advertising bus wraps. Funding for transit operations is subsidized by the Federal Transit Administration, Florida Department of Transportation, Florida Commission for the Transportation Trust Fund, Medicaid and matching local dollars. Miscellaneous non-transit grants (DEO, FEMA, DIG) are utilized for administration fees if feasible. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø The Transit and Grants Section of the Planning Division managed in excess of $8 million in transit related grants Ø Successfully garnered $52,000 in additional Neighborhood Stabilization Program Funds. Ø Provided over 146,900 fixed route trips and over 86,100 in paratransit/door-to-door trips. Ø Assisted the Public Works and Water & Sewer departments with CDBG grant administration Ø Successfully coordinated Department of Justice Office of Violence Against Women Safe Haven Grant PROGRAM GOAL: The goal of the Transit and Grants Section is to maximize the procurement and use of state, federal and other grants in order to: 1. Provide the most affordable possible public transportation to citizens of Okaloosa County through the most cost-effective mix of fixed route and paratransit services; 2. Transfer as many paratransit users as possible to fixed route 3. Supplement County funds used for infrastructure; 4. Enable the provision of affordable housing to economically challenged households; 5. Provide grant administration assistance to other County departments and agencies. Packet Pg. 162 KEY OBJECTIVES: 1. Serve as the Community Transportation Coordinator (CTC) for Okaloosa County. This entails grant compliance monitoring and administration of grant funding for Federal Transit Administration, Florida Department of Transportation, Commission for the Transportation Disadvantaged, Medicaid, Department of Community Affairs (CDBG), Enterprise Florida, Inc. (Defense Infrastructure Grants) and FEMA. 2. Continue administration of multiple grant programs including review of financial and accounting systems relative to program revenues and expenditures and daily oversight and monitoring of primary public transit provider and management of three secondary providers. 3. Increase grant revenues by developing in-house expertise in grant administration 4. Monitor implementation of the Neighborhood Stabilization Program to ensure compliance with all applicable state and federal regulations. 5. Manage overall planning and intergovernmental relations of the County’s public transit system, including transit service design, route planning, performance monitoring, comprehensive planning, and land use coordination for transit. 6. Continue to provide public transportation in the form of fixed-route and paratransit service. 7. Stand-up and provide support for a city/county transit cooperative Packet Pg. 163  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Farebox Collection –Fixed Route 120,242 125,000 100,000 Farebox Collection - Paratransit 109,607 110,000 113,484 Full Time Employees 2 2 2 Input BCC Fixed-Route Operation Contribution 290,775 237,000 199,612 BCC Paratransit Operation Contribution 25,000 25,000 25,000 TDC Route Operation Contribution 0 0 0 Paratransit (Total Ridership) 86,199 89,962 93,830 Medical trips 47,477 46,756 48,767 Employment trips 27,989 27,736 28,929 Other paratransit trips 13,702 15,470 16,135 Fixed Route (Ridership) *146,991 152,503 158,222 Output *FY13/14 ridership reflects the elimination of two routes NSP New Unit Construction (Units) 0 0 6 Disaster Recovery Grant Funding 0 0 As available CDBG Grant (Neighborhood Revitalization & Economic 750,000 0 As available Development 750,000 Defense Infrastructure Grant $250,000 $200,000 $200,000 Maintain Reduced 3 Maintain Public Transit, Reduced Funding, Reduced Service.