Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

4 4 4 4 Total 20 20 20 20 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $1,037,678 $1,047,915 $1,083,602 $1,120,120 $36,518 2.40% Operating Expenses $536,140 $480,708 $405,167 $454,162 $48,995 12.1% Capital Outlay $0 $9,876 $26,000 $60,000 $34,000 130.8% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $101,147 $192,221 $91,074 90.0% Total $1,573,818 $1,538,499 $1,615,916 $1,826,503 $210,587 13.0% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $813,105 $820,848 $828,855 $8,007 1.0% Realizes wage increases 20 BENEFITS $247,602 $262,754 $291,265 $28,511 10.9% Increase due to all employees on County Health Insurance 32 ACCOUNTING & AUDITING $4,000 $4,000 $4,000 $0 0% 34 CONTRACT SERVICES $285,552 $290,073 $351,139 $61,066 21.1% To hire temporary Plans Examiner/Construction Inspector and part-time temporary Admin Asst. due to workload 40 TRAVEL & PER DIEM $1,450 $2,700 $2,700 $0 0% 41 COMMUNICATIONS SERVICES $3,600 $3,120 $3,450 $330 10.6% 42 FREIGHT & POSTAGE $2,000 $2,000 $2,000 $0 0% 44 RENTS & LEASES $16,730 $17,261 $0 -$17,261 -100.0% Rent savings from relocation to Shalimar Administrative Building 45 RISK MANAGEMENT ALLOCATION $16,596 $18,434 $21,794 $3,360 18.2% Property Insurance reallocation 46 REPAIR & MAINTENANCE $21,607 $21,377 $23,362 $1,985 9.3% Increase to Fleet Repair and Maintenance 47 PRINTING & BINDING $1,000 $1,350 $1,350 $0 0% 49 MISCELLANEOUS CHARGES $1,000 $1,000 $4,300 $3,300 330.0% Bank fees paid for new Credit Card acceptance, offset by Revenue account 4400.342908 51 OFFICE SUPPLIES $2,500 $2,500 $2,500 $0 0% 52 OPERATING SUPPLIES $40,323 $33,287 $29,502 -$3,785 -$11.4 Packet Pg. 155  Reduced Fuel Cost Estimate 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $2,500 $4,365 $4,365 $0 0$ 55 TRAINING & EDUCATION EXPENSES $1,250 $3,700 $3,700 $0 0% 60 CAPITAL OUTLAY $0 $26,000 $60,000 $34,000 130.8% Estimated cost for 2 new replacement trucks with extended cab option 99 RESERVES $0 $101,147 $192,221 $91,074 90.0% Increased Revenue while maintaining minimal expenses. TOTAL $1,460,815 $1,615,916 $1,826,503 $210,587 13.0% Packet Pg. 156  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Code Enforcement The attached document provides the program based budget for the Code Enforcement Department. Packet Pg. 157  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/CODE ENFORCEMENT DIVISION PROGRAM DESCRIPTION: The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther, City of Niceville, City of Fort Walton Beach and the City of Destin. REVENUE: The Code Enforcement Division is funded primarily within the General Fund, though one-third of its cost is borne by the Inspections Enterprise Fund due to Code enforcement’s role in enforcing the Florida Building Code and contractor licensing program. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Initiated and administered 4 community clean ups Ø Initiated 4 proactive area sweeps Ø Re-wrote Code Enforcement provisions of County Code and created first-ever property maintenance provisions PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. Packet Pg. 158  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTEs 3 4 4 Input Supervisor/Manager 1 1 1 Officers 2 3 3 Number of complaints of alleged code violations investigated 2,500 2,380 2,390 Number of contractor licensing investigations (includes 320 347 350 unlicensed contracting as well as contractor misconduct) Output Number of cases prosecuted to Code Enforcement Board or Court 5 6 5 Number of cases presented to contractor licensing boards 6 3 5 Number of community clean ups 4 4 4 Number of lien/code violation public record requests 470 780 710 Citations Issued 12 5 8 Efficiency Number of cases per Code Enforcement Official 833 793 796 Number of cases resolved without necessitating Board action 2,489 2,371 2,380 Effectivene Restitution to victims $3,750 $15, 000 No Estimate ss Total fines and fees recovered $1,175 $2,700 No Estimate HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Operations & Trades 3 3 4 4 Total 3 3 4 4 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services