Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. Packet Pg. 138 ACCOMPLISHMENTS: • Initiated 4 proactive area sweeps • Initiated and administered 4 community clean ups • Re-wrote Code Enforcement provisions of County Code and created first-ever property maintenance provisions both approved by Code Enforcement Board EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel $100,736 $105,216 $139,240 $147,439 $8,305 6.0% Services Operating $17,636 $16,546 $29,013 $29,645 $632 2.2% Expenses Capital Outlay $0 $0 $21,000 $24,000 $3,000 14.3% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $227,461 $11,400 5.3% Packet Pg. 139 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 4 Packet Pg. 140 Performance Measures Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTEs 3 4 4 Supervisor/Manager 1 1 1 Officers 2 3 3 Number of complaints of alleged code violations 2,500 2,380 2,390 investigated Number of contractor licensing investigations (includes unlicensed contracting as well as contractor 320 347 350 misconduct) Number of cases prosecuted to Code Enforcement 5 6 5 Board or Court Number of cases presented to contractor licensing 6 3 5 boards Number of community clean ups 4 4 4 Number of lien/code violation public record requests 470 780 710 Citations Issued 12 5 8 Number of cases per Code Enforcement Official 833 793 796 Number of cases resolved without necessitating 2,489 2,371 2,380 Board action Restitution to victims $3,750 $15, 000 No Estimate Total fines and fees recovered $1,175 $2,700 No Estimate Packet Pg. 141  Transit and Grants • The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $8 million in state and Federal grants funds through which both paratransit and fixed route services are provided. • The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this section administers the County Safe Havens (domestic violence) grants program, and assists with the administration of Community Development Block and other grants as they become available. Packet Pg. 142 PROGRAM GOAL: The goal of the Transit and Grants Section is to maximize the procurement and use of state, federal and other grants in order to: 1. Provide the most affordable possible public transportation to citizens of Okaloosa County through the most cost-effective mix of fixed route and paratransit services; 2. Transfer as many paratransit users as possible to the system of fixed routes 3. Supplement County funds used for infrastructure; 4. Enable the provision of affordable housing to economically challenged households; 5. Provide grant administration assistance to other County departments and agencies. Packet Pg. 143 KEY OBJECTIVES: • Serve as the Community Transportation Coordinator (CTC) for Okaloosa County. This entails grant compliance monitoring and administration of grant funding for Federal Transit Administration, Florida Department of Transportation, Commission for the Transportation Disadvantaged, Medicaid, and other agencies • Work with newly formed Transit Cooperative to provide opportunity for municipal participation in Improving transit system • Continue administration of multiple grant programs including review of financial and accounting systems relative to program revenues and expenditures and daily oversight and monitoring of primary public transit provider and management of secondary providers. • Manage overall planning and intergovernmental relations of the County’s public transit system, including transit service design, route planning, and performance monitoring • Continue to provide public transportation in the form of fixed-route and paratransit service. Stand-up and provide support for a city/county transit cooperative • Increase grant revenues by developing in-house expertise in grant administration • Monitor implementation of the Neighborhood Stabilization Program to ensure compliance with all applicable state and federal regulations • Monitor implementation of State Housing Initiatives Partnership (SHIP) program for compliance with state regulations Packet Pg. 144 EXPENDITURES: Expenditures Budget FY15/FY1 FY13 FY14 FY15 FY16 Increase/ 6 Category Actual Actual Approved Proposed Decrease +/- Personnel $0 $0 $0 $0 $0 0% Services Operating $297,742 $356,599 $237,000 $224,612 -$12.388 -5.2% Expenses Capital Outlay $0 $0 $0 $0 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $25,000 $25,000 $25,000 $0 -25,000 -100.0% Other Uses $0 $0 $0 $0 $0 0% Total $322,742 $381599 $262,000 $224,612 -$37,388 -14.3% Packet Pg. 145 ACCOMPLISHMENTS: • The Transit and Grants Section of the Planning Division managed in excess of $8 million in transit related grants • Successfully garnered $52,000 in additional Neighborhood Stabilization Program Funds. • Provided over 146,900 fixed route trips and over 86,100 in paratransit/door-to-door trips. • Released and coordinated interjurisdictional review of Request for Proposals for Transit Service • Stood up interjurisdictional Transit Cooperative with the cities of Crestview, Ft Walton Beach, Destin and the Town of Cinco Bayou • Assisted the Public Works and Water & Sewer departments with CDBG grant administration • Successfully coordinated Department of Justice Office of Violence Against Women Safe Haven Grant Packet Pg. 146  Performance Measures Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Farebox Collection –Fixed Route 120,242 125,000 100,000 Farebox Collection - Paratransit 109,607 110,000 113,484 Input Full Time Employees 2 2 2 BCC Fixed-Route Operation Contribution 290,775 237,000 199,612 BCC Paratransit Operation Contribution 25,000 25,000 25,000 TDC Route Operation Contribution 0 0 0 Paratransit (Total Ridership) 86,199 89,962 93,830 Medical trips 47,477 46,756 48,767 Employment trips 27,989 27,736 28,929 Other paratransit trips 13,702 15,470 16,135 Fixed Route (Ridership) *146,991 152,503 158,222 *FY13/14 ridership reflects the elimination of two routes Output NSP New Unit Construction (Units) 0 0 6 Disaster Recovery Grant Funding 0 0 As available CDBG Grant (Neighborhood Revitalization & Economic 750,000 0 As available Development 750,000 Defense Infrastructure Grant $250,000 $200,000 $200,000