Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

Packet Pg. 129  Planning Division • Develops and administers statutorily-mandated Comprehensive Plan and implementing land development code. • Reviews development order, variance, special exception, and administrative adjustment applications for consistency with Comprehensive Plan, land development code, and Okaloosa Island Covenants . • Coordinates the County’s floodplain management program as required by participation National Flood Insurance Program (NFIP). There are approximately 11,700 active flood insurance policies in the County with a premium value of roughly 5.5 million. • Coordination of the Countywide (County and municipality) Local Mitigation Strategy which is a federal mandate requiring all local governments to develop hazard mitigation plans as a condition of receiving federal mitigation project grants under the pre- and post-disaster hazard mitigation grant programs. • Coordinates the County’s participation in the NFIP Community Rating System which provides a 25% savings for flood insurance policy holders within floodplains, and 10% discount for flood insurance policy holders outside of floodplains. Packet Pg. 130 PROGRAM GOAL: 1. To develop and implement short, medium, and long-range land use planning strategies, including associated regulatory programs, that ensure the County’s long term economic vitality, environmental health, and quality of life consistent with state land use legislation. 2. Implement a streamlined and efficient development review process that does not include unnecessary steps or superfluous requirements. 3. Enhance the ability of Eglin Air Force Base, the Eglin Reservation, and Hurlburt Field to maintain and expand their military missions. 4. Maintain favorable insurance rates through continued participation in the NFIP Community Rating System Packet Pg. 131 KEY OBJECTIVES: 1. Continue to improve the County’s Land Development Code. 2. Continue implementation of the 2009 Eglin Joint Land Use Study (JLUS). 3. Work with the Military Sustainability Partnership to identify opportunities to enhance the utility of the area’s military installations through shared use of resources, as feasible. 4. Continue implementation of the National Flood Insurance Program Community Rating System and maintain NFIP/CRS rating of 5 5. Continue coordination of Local Mitigation Strategy and Comprehensive Plan committee Packet Pg. 132 ACCOMPLISHMENTS : • Provided support to EDC/Gulf Power pre-certification for Bob Sikes Airport • Improved development project tracking system available on-line so that applicants, owners, and engineers can track the progress and status of development projects. • Provided staff support including agendas, staff reports, minutes, etc. to Planning Commission, Board of Adjustment, construction licensing boards, and other committees • Successfully coordinated CRS/Floodplain management review • Coordinated expedited permitting for expanding business in Bob Sikes Airport Industrial Park. Packet Pg. 133 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $609,726 $596,929 $636,973 $663,164 $26,191 4.1% Operating $62,578 $62,389 $83,103 $61,760 -$21,343 -25.7% Expenses Capital Outlay $0 $4,938 $2,500 $2,500 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $672,304 $664,256 $722,576 $727,424 $4,848 0.7% HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 3 3 3 3 Full-time Management & Professional 8 8 8 8 Total 11 11 11 11 This includes four (4) positions split between Fund 0108 (Planning) and 441 (Building) as well as 2 FT Transit and Grants Employees Packet Pg. 134 PERFORMANCE MEASURES Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Full-time Equivalent (FTE) – does not include Transit and Grants Positions Planning Manager (PM) 1 1 1 Planning Coordinator (PC) 1 1 1 Planner III (P-3) 2 2 2 Input GIS Planner/Analyst (GIS) 1 1 1 Positions Shared with Enterprise Fund Growth Management Director 1 1 1 Fiscal Coordinator 1 1 1 Administrative Assistant II (AA) 2 2 2 Comprehensive Plan Text amendments 0 0 1 Large-scale map amendments 3 2 2 Small-scale map amendments 8 5 8 Planning Commission meetings 7 7 10 DRI Changes 1 1 1 Land Development Code Output Change to zoning map 8 10 10 Development order reviews 30 20 25 Site Plan Reviews 30 20 30 Subdivision Review 4 7 10 Administrative Adjustments 8 8 10 Lot Splits 37 30 35 Landscaping Reviews 25 20 25 Alcohol Reviews 44 40 45 Consistency Letters 11 23 30 Temporary Use Review 19 7 15 Packet Pg. 135 (Performance measures, continued) Board of Adjustment Variances 3 0 5 Special exceptions 0 0 0 Appeals 0 0 0 National Flood Insurance Program Elevation certificates reviewed 388 300 350 Maintain least staff cost per taxpayer budget 1/$88,380 1/$94,024 1/$100,023 dollar (budget divided by number of staff) Achieve shortest development review time in Yes, 120 Yes, 120 Yes, 120 region days days days Continue participation in NFIP Total Number of Flood Policies 11987 11726 11,800 Total Premiums in Flood Zones 5,289,266 5,524,550 TBD Avg. Policy Premium (All Zones) 437 464 TBD Savings Per Policy in SFHA 183 195 Minimum of 195 Yes, Class Yes, Class Maintain and improve CRS rating Yes, Class 5 5 5 Packet Pg. 136  Code Enforcement Division • The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. • The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther and the City of Destin. Packet Pg. 137 PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of