Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

8.1% Increase due to all employees on County Health Insurance 31 PROFESSIONAL SERVICES $34,650 $33,000 $33,000 $0 0% 32 ACCOUNTING & AUDITING $10,270 $10,000 $10,000 $0 0% 34 CONTRACT SERVICES $490,920 $398,600 $429,819 $31,219 7.8% Billing and collection services; temporary staff; medical waste disposal 40 TRAVEL & PER DIEM $1,500 $4,000 $4,000 $0 0% 41 COMMUNICATIONS SERVICES $28,000 $38,000 $40,000 $2,000 5.3% Radio user fees; radio and related items for staff communications 42 FREIGHT & POSTAGE $3,000 $3,000 $3,000 $0 0% 43 UTILITY SERVICES $24,500 $24,600 $27,600 $3,000 12.2% Budget based on historical data; added COPSCOM building 44 RENT & LEASES $22,620 $1,500 $1,500 $0 0% 45 RISK MANAGEMENT ALLOCATION $79,702 $87,926 $87,926 $0 0% 46 REPAIR & MAINTENANCE $332,886 $330,899 $383,868 $52,969 16.0% Repairs to EMS stations; repairs to EMS equipment; predominantly vehicle maintenance/repairs 47 PRINTING & BINDING $3,000 $4,000 $4,000 $0 0% 48 PROMOTIONAL ACTIVITY $1,000 $3,000 $3,000 $0 0% 49 MISCELLANEOUS CHARGES $15,700 $19,100 $19,500 $400 2.1% Packet Pg. 119 51 OFFICE SUPPLIES $5,000 $6,000 $6,000 $0 0% 52 OPERATING SUPPLIES $670,744 $679,410 $620,268 -$59,142 -8.7% Request based on historical data and anticipated needs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $5,000 $5,000 $25,000 $20,000 400.0% Fees/expenses related to accreditation process 55 TRAINING & EDUCATION EXPENSES $17,500 $15,500 $20,500 $5,000 32.3% Supports requests for tuition reimbursement; tuition for up to two paramedic students 60 CAPITAL OUTLAY $644,400 $716,400 $846,605 $130,205 18.2% Stretchers; power load systems; Lifepak Monitors; Replace 1 SUV; Replace 4 ambulances 99 RESERVES $0 $0 $53,327 $53,327 0% TOTAL $7,729,609 $8,303,304 $8,718,000 $414,696 5.0% Packet Pg. 120  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Inspections/Planning The attached documents provide the program based budgets for the Inspections/Planning Department. Packet Pg. 121 Growth Management Department FY 15 Budget Overview Packet Pg. 122  Inspections Division • Statutorily charged with enforcing the Florida Building Codes (Building, Mechanical, Plumbing, Residential), National Electrical Code, and Fire Codes • Provides building permit review and inspection services throughout unincorporated Okaloosa County as well as the City of Mary Esther, Town of Shalimar, Town of Cinco Bayou, and City of Laurel Hill. • The Division provides Fire/Life Safety reviews for all the independent fire districts north of Eglin Air Force Base • Enterprise Fund supported by Permit and Inspection Fees Packet Pg. 123 PROGRAM GOAL: Inspections Division’s is responsible to protect the public health and safety by ensuring that all regulated construction activities meet or exceed the requirements of the Building and Fire/Life Safety codes while providing customer-friendly service to the development industry by ensuring that building permit reviews and inspections are carried out in a timely, uniform manner and operate independently of the County General Fund. KEY OBJECTIVES: • Maintain staffing sufficient to meet the following levels of service: Ø Inspections performed the next business day for any inspection requested by midnight of the preceding day. Ø Provide twice-per-week (Tuesdays and Thursdays) walk-through review of single- family residences, renovations, additions, pools, and accessory structures. Ø Provide plans review within time-frames specified by the Florida Statute Ø Maintain ability to respond in times of natural disaster. Ø Maintain an ISO rating of 4 or better • Maintain revenues and reduce costs where possible to enable the Division to function without subsidy. • Replace fax permitting with on-line permitting for permits current issued by fax (with IS) • Develop voice transcription-based inspections results to reduce paperwork and increase efficiency (with IS). • Generate system postcard notice to contractors when permits are 6 months and 1 day old for payment reminder and schedule inspections (with IS). • Online reports that customers can query on their own to lessen public requests for staff. Packet Pg. 124 • Compared to Fiscal Year 14, overall year-to-date (Oct 1 2014 through July 3, 2015) building permit activity has increased by roughly 10% (5,634 vs 6,140) and single family permits have increased from 226 to 293 comparing the same time periods • Revenue as of July 3, 2015 is $1,354,697.36 which is $183,519.49 more than revenue as of this time last year • As of July 3, 2015, the Inspections Enterprise Fund is $201,343.62 ahead of actual costs, and has made just over 83% of FY 15 Budget ($1,615,9165) which includes general fund cost allocation • Enterprise Fund has paid general fund cost allocation for FY 12, 13, and 14, is paying FY 15, and has paid back $450,000 of prior years’ subsidies. Packet Pg. 125 Packet Pg. 126 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $1,037,678 $1,047,915 $1,083,602 $1,109,766 $26,164 2.40% Operating Expenses $536,140 $480,708 $405,167 $454,162 $48,995 12.1% Capital Outlay $0 $9,876 $26,000 $60,000 $34,000 130.7% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $101,147 $252.575 $151,428 149.7% Total $1,573,818 $1,538,499 $1,615,916 $1,876,503 $260,587 16.1% ACCOMPLISHMENTS: § Co-sponsored with BIA training session to enable contractors and Inspections staff to receive continuing education credits § Upgraded permitting software (with IS) § Improved General Liability Insurance Certificates requirements. § Implemented credit card payment system Packet Pg. 127 HISTORICAL STAFFING SUMMARY Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 6 6 6 6 Full-time Management & Professional 10 10 10 10 Full-time Operations & Trades 4 4 4 4 Total 20 20 20 20 These figures include eight (8) positions jointly funded with Planning (4) and Code Enforcement (4) divisions Packet Pg. 128 PERFORMANCE MEASURES: Actual Approved Proposed FY14 FY15 FY16 FTEs 12 12 12 Input Office Locations 2 2 2 Number of building permits issued 9,012 8,712 8,862 Number of Building Plans Examinations 1,321 1,410 1,365 Number of fax permits issued (this is a subset of the 2,779 2,698 2,500 total number of permits) Output Number of licenses issued 567 586 550 Number of trade board meetings 20 15 20 Number of Public Records Requests 756 1,080 1,200 Number of Fire Plans Reviews 60 37 50 Number of Fire Inspections 1,941 2,230 2,000 Inspections per Inspector per day 19 10 12 Efficiency Plans Examinations per examiner/day 6 6 6 Number of permits issued per tech per day 10.24 9.9 10.07 Insurance Services Organization (ISO) Rating of Building Code Enforcement Effectiveness (ISO is a company hired by insurance companies to 4 4 4 rate the effectiveness regulatory agencies. The ISO uses a scale of 1 to 10 with 10 being worst and 1 being best.)