Okaloosa County BOCC — July 15, 2015 — Agenda Packet — reading text

royalties, commissions, and other payments in kind in FY14 Ø Provided over 8,046 hours of inmate labor to other County departments and agencies. Ø Provided over 102,160 hours of inmate labor for in-house services (food service, janitorial, laundry, etc.) Ø Obtained 100% compliance on the annual Florida Model Jail Standards Inspection. Ø Maintained accreditation through the National Commission on Correctional Healthcare (NCCHC). Ø Maintained accreditation through the Florida Corrections Accreditation Commission (FCAC). PROGRAM GOAL: The Corrections Department serves and protects the citizens of Okaloosa County by providing safe care, custody, and control of detainees. This is accomplished in accordance with applicable standards and statutes, in a cost effective manner, through the development of secure, safe, and humane detention facilities and community programs. KEY OBJECTIVES: 1. Continue to improve inmate management software reporting capabilities. 2. Work with the Okaloosa County Public Safety Coordinating Council members to develop alternatives to incarceration and to reduce recidivism. Packet Pg. 58  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTE Position 129 135 135 Input Total # of Bookings 7,924 7544i 7865 Total Expenditures $12,133,289 $13,092,200 $13,622,063 Total Jail Days Required 227,201 237,322ii 247,432 Output Meals Provided 681,603 711,966 742,296 Medical Treatment Expenditures $2,356,179 $2,334,450 $2,534,450 Cost per Jail Day $53.40 $55.17 $55.05 Efficiency Cost per Meal 0.8336 0.8511 0.8511 Medical Cost per Jail Day $10.37 $9.83 $10.24 31.46iii Effectivenes Average Length of Stay in Days 28.67 31.46 s HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 12 12 12 12 Full-time Operations & Trades 112 112 118 118 Total 129 129 135 135 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $7,943,466 $7,963,892 $8,703,662 $9,159,752 $456,090 5.2% Operating Expenses $4,007,445 $4,096,607 $4,280,257 $4,534,579 $254,322 5.9% Capital Outlay $7,392 $72,791 $98,200 $43,000 -$55,200 -56.2% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $11,958,303 $12,133,290 $13,082,119 $13,737,331 $655,212 5.0% Packet Pg. 59 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Actual Approved Proposed +/- Decrease 10 SALARIES & WAGES $5,810,547 $5,906,655 $5,976,866 $70,211 1.2% Budget request based on current positions; salary incentive; staff turn over 20 BENEFITS $2,666,554 $2,797,007 $3,182,886 $385,879 13.8% Increase due to all employees on County Health Insurance 31 PROFESSIONAL SERVICES $2,758,025 $2,352,975 $2,549,975 $197,000 8.4% Predominately inmate health care; hospitalizations falling outside contractual agreement; health exams for new officers 34 CONTRACT SERVICES $565,000 $580,000 $605,000 $25,000 4.3% Predominately food services – varies with inmate population. 41 COMMUNICATIONS SERVICES $9,200 $49,000 $43,500 -$5,500 -11.2% Radios and related items for officers; replacement of obsolete radios. 42 FREIGHT & POSTAGE $1,000 $800 $700 -$100 -12.5% 43 UTILITY SERVICES $570,000 $587,000 $582,000 -$5,000 -0.9% Budget request based on historical data 44 RENT & LEASES $21,000 $21,000 $0 -$21,000 -100.0% Initially budgeted to procure time keeping system - opted not to pursue time keeping systems at present time 45 RISK MANAGEMENT ALLOCATION $253,781 $281,956 $276,721 -$5,235 -1.9% Property Insurance reallocation 46 REPAIR & MAINTENANCE $90,646 $91,987 $83,333 -8,654 -9.4% Budget based on historical data and projected needs for anticipated/ unanticipated repairs 47 PRINTING & BINDING $300 $300 $300 $0 0% 49 MISCELLANEOUS CHARGES $8,500 $9,200 $9,560 $360 3.9% 51 OFFICE SUPPLIES $15,000 $15,000 $15,000 $0 0% 52 OPERATING SUPPLIES $239,781 $284,039 $366,490 $82,451 29.0% Budget based on historical data and projected jail population 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $1,200 $1,000 $1,000 $0 0% 55 TRAINING & EDUCATION EXPENSES $6,000 $6,000 $6,000 $0 0% 60 CAPITAL OUTLAY $76,500 $98,200 $43,000 -$55,200 -56.2% 1 replacement vehicle; 1 replacement copier; replace ovens; upgrade to equipment to support computer systems/software TOTAL $13,093,034 $13,082,119 $13,737,331 $655,212 5.0% Packet Pg. 60  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: PRISONER BENEFIT FUND PROGRAM DESCRIPTION: The Okaloosa County Department of Corrections is required to provide inmates access to selected programs that benefit the inmates that include education, recreation, reading materials, and commissary purchases. Also included in these programs and privileges are religious services provided by Good News Jail and Prison Ministry which is primarily supported through support of community churches. Education services are provided through cooperative agreement with the Okaloosa County School Board. All programs, privileges, and services are provided in accordance with Florida Model Jail Standards, Florida Corrections Accreditation Commission, and National Commission on Correctional Healthcare. REVENUE: The Prisoner Benefit Program is funded within the Prisoner Benefit Fund. Supporting revenue of the Prisoner Benefit program are inmate fees and charges for services MAJOR ACCOMPLISHMENTS LAST YEAR: Ø The Okaloosa County School Board served 35 students. Ø The Chaplain supervises approximately 45 volunteers from the community with an average of 195 inmates attending services weekly. Ø Reading glasses were provided to 614 inmates at a cost of $2.00 per pair. Ø Haircuts were provided for 1120 inmates at a cost of $10.00 each. Ø Law library services were provided for over 220 inmates. Ø Commissary was provided to over 260 inmates per week. Ø Officers ran a weekly reading library with books donated to the facility. Ø Provided visitation for an average of 315 visits per week. Ø Trained 67 volunteers. 26 volunteers were cleared for unescorted access. Ø 24 Birth Certificates obtained for inmates PROGRAM GOAL: A Programs Manager and a Commissary Operator provide privileges, programs, and services to inmates such as: religious and educational programs, recreation, visitation, reading and law library, and mail services. General education programs are afforded to inmates in cooperation with Okaloosa County School Board. Commissary is offered to allow inmates access to hygiene and clothing items as well as some snack foods and comfort items. KEY OBJECTIVES: 1. Continue to maintain revenue through phone card and commissary sales. 2. Continue to provide services in accordance with Florida Model Jail Standards and the Florida corrections Accreditation Commission. Packet Pg. 61  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 FTE Position 3 3 3 Input Total Expenditures