Okaloosa County BOCC — December 2, 2014 — MANSFIELD OIL CONTRACT — reading text

used by our operational staff to prepare for hurricane related issues: e Status green- no imminent threats present; normal operations. e Status orange- threats of storms or presence of storms indicated with expected landfall 5-7 days out. © Status red- storm expected to make landfall within 3 days or less, or hurricane has already impacted certain regions. Group Supervisors will meet daily with the Disaster Response Team to asses supply, carrier availability and other operational concerns, Depending on the type of fueling location and the perceived impact of the event, the following procedures will be used during status orange and status red scenarios: Bulk Locations * Mansfield works with all bulk sites in the projected strike region. Mansfield will either look at inventory readings or call sites in the area to schedule loads before the storm arrives to top site tanks off. e Top-off deliveries will consist of short loads and full loads. It is better to pay for a short load of fuel and top off because fuel and resource availability after an event are unknown. * Mansfield constantly interacts with carriers to monitor delivery schedules in order to meet all location needs. If for some reason loads cannot be delivered before the storm strikes, these loads are first out once terminals and carriers commence operations after the storm passes. Mobile Locations Currently Being Fueled e Mansfield interacts with providers to get providers’ plans for the storm, Estimated operability is assessed and communicated to Mansfield customers. e Sites will remain on same delivery schedule. e Three days before the storm makes landfall, Mansfield would request a conference call! with corporate and sites that are in the projected strike area. Conference calls will be used to confirm information provided to Mansfield and to gather additional needed contact information. e Mansfield will use information provided from the call to interact with mobile providers to begin post storm planning. @ Other contracted mobile refuelers that might be moving equipment into the region- Mansfield will use the information from the conference call to try and get service commitments before the storm strikes. In some cases, Mansfield will ask corporate if it wishes to purchase capacity understanding it will have a cost even if it goes unused, e After the storm has passed, Mansfield will attempt to contact appropriate personnel at sites to ascertain fueling needs. e Ifa Mansfield contracted mobile provider cannot service these locations, Mansfield will try to reach out to non-contracted providers. If Mansfield is able to locate a non- contracted provider, Mansfield will have the provider contact and bill the location directly. SIL. Mansfield Recommendations Given the expected severity of the storm, Mansfield will poll all contracted providers in the area to ascertain feasibility of the plan to deal with the storm. Mansfield has evaluated similar events in recent years and, based on our experiences, would make the following recommendations: e Top off all vehicles at site locations before parking them for the storm. This will benefit sites by having all vehicles fueled and tanks at maximum capacity to facilitate additional time before needing to be refueled. ¢ Review and distribute all internal emergency contact information. This list should include local and corporate contact information. Where possible, this list should also include individual cell numbers of local operations personnel for use when land lines are unavailable, A list of Mansfield personnel and their contact information is listed on the last page of this document. * Prior to hurricane season, we recommend that all sites in hurricane areas should purchase water tight seal caps for all tanks. IV. Hurricane Action Timelines Below are the suggested action timelines: 96 Hours Prior to Expected Landfall- Status Orange Mansfield to update Corporate of anticipated landfall location. Non-Inventory Management sites in projected storm path should evaluate inventory levels and order full or part loads to ensure tanks are topped off. 72 Hours Prior to Expected Landfall- Status Red Mansfield to update Corporate of anticipated landfall location. Mansfield will monitor sites on Inventory Management and schedule deliveries to ensure tanks are topped off. Non-Inventory Management sites in projected storm path will continue to monitor inventory levels and order as appropriate to ensure tanks are topped off prior to hurricane. Non-Inventory Management sites should place orders for any loads needed prior to hurricane, Conference call with Mansfield, Corporate, and sites in the anticipated affected region to discuss operational details. 48 Hours Prior to Expected Landfall- Status Red Mansfield to update Corporate of anticipated landfall location. Mansfield will schedule final deliveries prior to landfall for Inventory Management sites. Sites in affected area should begin fueling at retail locations if possible so that their bulk tanks are full after the storm has passed. Mansfield will coordinate with Corporate and individual sites to establish priority list of sites for receiving deliveries after hurricane makes landfall. 24 Hours Prior te Expected Landfall-Status Red Mansfield to update Corporate of anticipated landfall location. Terminals in affected region will begin to shut down. Carriers may begin to move assets out of project hurricane path. Final deliveries will be made to sites as conditions permit and if possible given terminal and carrier storm preparation / evacuation plans. Sites should place water-tight caps on product fill pipes to reduce chance of water entering tanks. 12 Hours Prior to Expected Landfall- Status Red Most terminals in region will likely be shut down and carriers will begin to pull equipment off road as safety precautions. Deliveries will most likely not be possible until after hurricane has passed. 0 Hour — Landfall- Status Red No delivery activity Mansfield will be in contact with carriers and terminals in effected area to evaluate damage and time until assets are back on-line and operational. 12 Hours after Landfall- Status Red Mansfield will coordinate with Corporate to assess the site damages in affected area and verify the priority list for first deliveries. Mansfield will notify Corporate of the operational status of terminals and carriers in the affected region, any anticipated disruptions to deliveries, and anticipated time lines until supply & deliveries will return to normal. Mansfield will attempt to make contact with sites in affected area in order to assess operational status and fuel delivery needs. Mansfield will schedule deliveries to highest priority sites. Deliveries may be scheduled from non-traditional origins if terminals/carriers in region are not operable. 24 Hours after Landfall- Status Red Mansfield will notify Corporate of the operational status of terminals and carriers in the affected region, any anticipated disruptions to deliveries, and anticipated time lines until supply & deliveries will return to normal. Mansfield will continue to attempt to contact sites in the affected area and schedule deliveries on priority basis in accordance to safety considerations and any applicable local, state, or federal mandates. Mansfield will inform the site and Corporate if there are issues prohibiting delivery to any locations, Sites placing orders should do so at least 48 hours in advance, rather than the standard 24 hours in advance, Mansfield will schedule deliveries to highest priority sites, Deliveries may be scheduled from non-traditional origins if terminals/carriers in region are not operable. 48 Hours after Landfall-Status Red Mansfield will update Corporate on a conference call as to the operational status of terminals and carriers in the affected region, any anticipated disruptions to deliveries, and anticipated time lines until supply and deliveries will return to normal. Mansfield will notify Corporate of any sites with whom Mansfield has NOT been able to make contact. This includes Inventory Management locations that no longer have readings coming in. Mansfield and Corporate will re-evaluate the delivery priority list if disruptions to supply remain significant in the affected region. Deliveries will be scheduled as needed in accordance to safety considerations and any applicable local, state, or federal mandates. Mansfield will inform the site and Corporate if there are issues prohibiting delivery to any locations. 72 Hours after Landfall-Status Red Mansfield will update Corporate on a conference call as to the operational status of terminals and carriers in the affected region and if disruptions to deliveries in the area continue. Sites should continue to place orders 48 hours in advance. Mansfield will inform Corporate of status of scheduled deliveries, and evaluate the established priority list. Deliveries will be scheduled as needed in accordance to safety considerations and any applicable local, state, or federal mandates. Mansfield will inform the sites and Corporate if there are issues prohibiting delivery to any locations. Mansfield will schedule deliveries to highest priority sites. Deliveries may be scheduled from non-traditional origins if terminals/carriers in region are not operable. Mansfield pledges to do everything possible to facilitate the fueling of locations during disaster times. 96 Hours + After Landfall- Status Orange Mansfield will update Corporate of overall status of operations and delivery options in affected areas, Mansfield will co-ordinate with Corporate as to non-typical operational processes that will need to continue. Delivery schedules will revert to normal as quickly as possible. Mansfield pledges to do everything possible to facilitate the fueling of locations during disaster times. VI. Terminal Access Each pushpin represents a terminal. At any of these terminals, Mansfield has access to between one and four suppliers. 2’ Piedras Nestes', no ‘a COAHLI 1 EOH. Poe Coy opivright. © and* ® bse zit Merde SEAN OS Ea gaan HAE, ane 20085) mation ai iradearks of Tale’ Seles Py Mansfield ORIGINAL October 24, 2014 Okaloosa County Conference & Training Room # 305 302 N. Wilson Street Crestview, FL 32536 Dear Ms. Shea: Mansfield Oil Company appreciates the opportunity to participate in your current bid: 03-15/Fuels: Gasoline & Diesel. The differentials quoted are plus or minus the Gross OPIS Daily Average for Pensacola, FL and/or Fixed Pricing as indicated in the bid documents. Pricing is based on NET 30 terms as indicated in the bid documents. Normal delivery after receipt of order is within 24 hours. Should you have any questions, feel free to call Vinson Royal at 1-800-255-6699, Ext. 2055. Again, thank you for the opportunity to respond to your invitation to bid. Best Regards, David Zartoss Director of Government Pricing 1025 Airport Parkway, SW - Gainesville, GA 30501 - 1.800.255.6699 - fax 678.450.2242 - www.mansfieldoil.com IM Mansfield Solutions, Fueled by Experence: INFORMATION ABOUT MANSFIELD OIL COMPANY Mansfield Oil is a national fuel supply, distribution and logistics company focused on improving efficiencies in the downstream petroleum supply chain. We help our customers optimize and control fuel-related costs with local service, nationwide. We offer secure and reliable fuel supply from over 900 supply points in 49 states and Canada. Our service offering includes most varieties of fuel (diesel/gas/biofuel/ethanol/CNG), credit card/fleet card transaction processing, DEF supply and logistics, fuel and DEF systems design, environmental compliance, ERP integration, tax exempt transaction processing, and fuel systems (tank) monitoring. Mansfield’s corporate headquarters is located in Gainesville, GA with six regional service centers located in Loma Linda, CA, Chicago, IL, Denver, CO,