Okaloosa County BOCC — December 2, 2014 — MANSFIELD OIL CONTRACT — reading text

CETANE NUMBER D613 40 CETANE INDEX D976 40 CARBON RESIDUE D524 0.35 RAMSBOTTOM ON 10% D482 0.01 BOTTOM ASH, WT% 8 RFB 03-15 Okaloosa County Purchasing GENERAL SERVICES INSURANCE REQUIREMENTS REVISED: 09/22/14 BONDING REQUIREMENTS Performance Bond required. Amount of performance bond will be for 1 month’s value of the total contract. Approximate value of the contract is $3 million dollars per year. RESPONDENT’S INSURANCE 1, RFB 03-15 The RESPONDENT shall not commence any work in connection with this Agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Manager or designee. All insurance policies shall be with insurers licensed to do business in the State of Florida. All insurance shali include the interest of all entities names in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance, The County of Okaloosa shall be listed as Additional Insured by policy endorsement on all insurance contracts applicable to this Agreement except Workers’ Compensation and Professional Liability. The County of Okaloosa shall be furnished proof of coverage by certificates of insurance (COD) and endorsements for every applicable insurance contract required by this Agreement. The COM’s and policy endorsements must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the RESPONDENT. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the RESPONDENT. The insurance definition of Insured or Additional Insured shall include Subcontractor, Sub- subcontractor, and any associated or subsidiary companies of the RESPONDENT, which are involved, and which is a part of the contract. The County reserves the right at any time to require the RESPONDENT to provide certified copies of any insurance policies to document the insurance coverage specified in this Agreement. The designation of RESPONDENT shall include any associated or subsidiary company which is involved and is a part of the contract and such, if any associated or subsidiary company involved in the project must be named in the Workers’ Compensation coverage. 9 Okaloosa County Purchasing 10. All policies shall be written so that the County will be notified of cancellation or restrictive amendments at least thirty (30) days prior to the effective date of such cancellation or amendment. Such notice shall be given directly to the County Representative. WORKERS’ COMPENSATION INSURANCE 1. The RESPONDENT shall secure and maintain during the life of this agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County of Okaloosa, the RESPONDENT shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished the County of Okaloosa not less than ten (10) days prior to the commencement of any and all sub-contractual agreements which have been approved by the County of Okaloosa. 2. Such insurance shall comply with the Florida Workers’ Compensation Law. 3. No class of employee, including the RESPONDENT himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shall also include Employer’s Liability coverage. BUSINESS AUTOMOBILE AND COMMERCIAL GENERAL LIABILITY INSURANCE 1. The RESPONDENT shall maintain Business Automobile Liability insurance coverage throughout the Jife of this Agreement. The insurance shall include Owned, Non-owned & Hired Motor Vehicle coverage. 2. The RESPONDENT shail carry other Commercial General Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The coverage shall include both On-and Off-Premises Operations, Contractual Liability, and Broad Form Property Damage. 3. All liability insurance (other than Professional Liability) shall be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance is issued with an aggregate limit of liability, the aggregate limit of liability shall apply only to the locations included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the Limits of Liability, the RESPONDENT shall notify the County representative in writing. The RESPONDENT shall purchase additional liability insurance to maintain the requirements established in this Agreement. Umbrella or Excess Liability insurance can be purchased to meet the Limits of Liability specified in this Agreement. 4. Commercial Genera] Liability coverage shall be endorsed to include the following: 1.) Premises ~ Operation Liability 2.) Occurrence Bodily Injury and Property Damage Liability 3.) Independent Respondent’s Liability 4) Completed Operations and Products Liability 10 RFB 03-15 Okaloosa County Purchasing 5. RESPONDENT shall agree to keep in continuous force Commercial General Liability coverage including Completed Operations and Products Liability for two (2) years beyond acceptance of project. LIMITS OF LIABILITY The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer’s liability with limits as prescribed in this contract: LIMIT 1. Worker’s Compensation 1.) State Statutory 2.) Employer’s Liability $100,000 each accident 2. Business Automobile & Commercial $1,000,000 each occurrence General Liability Insurance (A combined single limit) 3. Personal and Advertising Injury $250,000 4, Professional Liability $1,000,000 each occurrence (A combined single limit) NOTICE OF CLAIMS OR LITIGATION The RESPONDENT agrees to report any incident or claim that results from performance of this Agreement, The County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the RESPONDENT’s knowledge. In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the RESPONDENT becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification. INDEMNIFICATION & HOLD HARMLESS To the fullest extent permitted by law, RESPONDENT shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or wrongful conduct of the RESPONDENT and other persons employed or utilized by the RESPONDENT in the performance of this contract. Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package. CERTIFICATE OF INSURANCE 1. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County, 602-C North Pearl Street, Crestview, Florida, 32536. 11 RFB 03-15 Okaloosa County Purchasing 2. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide. 3. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer. County reserves the right to approve or reject all deductible/SIR above $10,000. The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs). 4. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the RESPONDENT’s full responsibility. In particular, the RESPONDENT shall afford full coverage as specified herein to entities listed as Additional Insured. 5. Inno way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the RESPONDENT has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. GENERAL TERMS Any type of insurance or increase of limits of liability not described above which, the RESPONDENT required for its own protection or on account of statute shall be its own responsibility and at its own expense. The carrying of the insurance described shall in no way be interpreted as relieving the RESPONDENT of any responsibility under this contract. Should the RESPONDENT engage a subcontractor or sub-subcontractor, the same conditions will apply under this agreement to each subcontractor and sub-subcontractor. The RESPONDENT hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the RESPONDENT under all the foregoing policies of insurance, UMBRELLA INSURANCE The RESPONDENT shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this agreement. 12 RFB 03-15 Okaloosa County Purchasing GENERAL SERVICES SPECIAL BID CONDITIONS 1. PROJECT DESCRIPTION — The purpose and intent of this invitation to bid is to select a supplier to provide and deliver Gasoline and Dyed Diesel Fuels to the various locations for Okaloosa County Board of County Commissioners on an as needed basis, at a fixed fee/discount added to the Oil Price Information Service (OPIS) daily rack Pensacola, Florida Pad 1 Terminal cost per net gallon, for each product, during the contract period. 2. PRE-BID ACTIVITY - A. Non-Mandatory Pre-Bid Meeting — A non-mandatory pre-bid meeting will be held at the Purchasing Office, 602-C North Pearl Street, Crestview, Florida on October 22, 2014 at 10:00 A.M. to provide an opportunity for respondents to discuss the bid. B. Addendum - Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County Administrator, any Commissioners, or County staff, and Review Committee, or any other person authorized on behalf of the County related or involved with the solicitation. Any inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing to, by US mail or email to: Okaloosa County Purchasing Department 602 C North Pearl Street Crestview, FL 32536 Email: jallen@co.okaloosa.fl.us (850)689-5960 All questions or inquiries must be received no later than seven (7) calendar days prior to the bid closing date. Any addenda or other modification to the bid documents will be issued by the County five (5)