Okaloosa County BOCC — December 2, 2014 — MANSFIELD OIL CONTRACT — reading text

rack price (published price for date of delivery) for each product for the Pensacola, Florida Pad 1 Terminal plus a fixed markup or discount fee for each net gallon of fuel delivered to county facilities. The fixed markup or discount fee shall include the respondent’s profit and all delivery and handling costs from the successful respondent’s terminal to the delivery location. The fixed markup or discount fee shall not change for the life of the contract. All applicable taxes shall be added at the time of invoicing. No other charges shall be added. The OPIS daily rack price for the Pensacola, Florida Pad 1 Terminal shall be used as a basis for pricing regardless of where the product is actually obtained. INVOICING/PAYMENT: Invoice prices shall be based on the OPIS daily rack (published price for date of delivery) for each product for the Pensacola, Florida Pad 1 Terminal plus a fixed markup or discount fee for each net gallon of fuel delivered. Invoice shall also include all applicable taxes (See “Taxes” paragraph below). All final invoiced fuel prices shall be rounded off to the fourth decimal; e.g., 2.93042322 would be billed at 2.9304. Payment terms shall be Net 30 days from receipt and acceptance of goods or service and Respondent’s invoice. Respondent shal! submit all invoices for payment to the following address: Okaloosa County Fleet Operations 2798 Goodwin Ave Crestview, Florida 32539 To expedite the payment process respondents may email the invoice directly to jcook@co.okaloosa.fl.us. All invoices shall be processed upon receipt. Light oil bill of lading and/or product receipt tickets presented for payment must carry the signature of the authorized agent of the County employee taking delivery at each tank location. TAXES: All applicable taxes shall be added to the invoice after the fixed price per net gallon is established. Current taxes not included in the posted terminal price are listed below. In the event other government non-exempt taxes are imposed that are not included in the contract price, they will also be added after the fixed price per net gallon is established, Should any tax rate be increased, the applicable new rate will be used. All payments will include the taxes billed. Should a dispute arise over the correct tax rate or applicable add-on-taxes, the State of Florida Department of Revenue will be requested to issue an official position which shall then become final and binding on all parties to the contract. All revenues found to be due and payable shall be calculated on a retroactive basis to the date tax was imposed. All bidders shall be registered with the Internal Revenue Service to directly apply for applicable Federal Excise Tax reimbursements. Under no 3 RFB 03-15 Okaloosa County Purchasing circumstance, will Okaloosa County pay the Federal Excise Tax on gasoline or diesel fuel. Certificates certifying that the school district will not claim reimbursement will be issued for the net gallons invoiced. Current Applicable Taxes (Eff. 1/1/13) Gasoline Diesel FL Okaloosa CO Local Option Gas 062000 N/A Okaloosa Co LO Gas Tax .£10000 N/A FL Motor Fuel Tax 172250 N/A FL Pollution Tax 020714 .020714 Federal Env Rec Fee .001706 001901 Federal Exec Lust Govt Tax .001000 001000 ORDERING & DELIVERY: Product will be ordered by phone by the Fleet Director (or designee) on an as needed basis. Respondent shall provide a confirmation number for each order at the time of the order. All deliveries must be made before 3 PM the next day after telephone notification. Delivery tickets and invoices shall reflect the net gallons delivered after adjustments for temperature compensation. Delivery tickets and abil | of lading shall be provided with each delivery and shall indicate gross gallons of fuel and net gallons of fuel delivered. The County will pay for net gallons of fuel delivered. A delivery ticket MUST be signed by a representative of the County and must identify the product, quantity and date delivered. Payment will not be made unless delivery ticket includes an authorized signature. Delivery personnel will be required to closely monitor fuel hoses during the fuel drop. Drivers are not to leave hoses unattended during fueling operations, EMERGENCY SERVICES: The product/services required undert his bid are vital to the operation oft he County and are required during Emergency Situations such as hurricanes and other catastrophes, whether man made or natural. Time is of the essence during these situations and the respondent awarded this contract should be able to be contacted at any time, day or night during those periods. Please provide emergency contact information as part of your bid sheet. Failure to deliver product within the required time and the required price during regular or emergency operations may result in one or more of the following: 1, The County will obtain fuel from another source until regular schedule can be maintained by contract respondent, Contract respondent will bec harged, if applicable, the difference between prices paid to another source and contract price. 2. Termination of contract and subsequent award to next respondent. 3. If successful respondent falls to delivery more than two consecutive times and does not notify the County 24 hours or more priort o non-delivery of product, respondent will be in default of contract, contract will be terminated and respondent will be debarred from doing business with the County School District for a period of 1 year. The County will make every effort to be fair and reasonable during times of disaster. 4. The County provides emergency services (shelters and emergency assistance) during times of natural disaster. Returning schools to fullo perations is a priority in returning the general community to normalcy. Respondents must include a plan detailing the priority of service that will be designated to Okaloosa County in the event of a disaster. This should include the level of commitment that can be expected from 4 RFB 03-15 Okaloosa County Purchasing the supplier and their supply chain to support rapid restoration of services after a natural disaster. TANK LOCATIONS AND CAPACITIES: County Yard 2798 Goodwin Ave Crestview, Florida 32539 Two 10,000 gallons AST Diesel tanks equipped with transfer pump Two 10,000 gallons AST Gasoline tanks equipped with transfer pump County Yard 84 Ready Ave Ft Walton Beach, Florida 32548 One 12,000 gallons AST Diesel tanks equipped with transfer pump One 12,000 gallons AST Gasoline tank equipped with transfer pump City Yard 141A Hollywood BLVD Ft Walton Beach, Florida 32548 One 10,000 gallons AST Diesel tanks equipped with transfer pump One 10,000 gallons AST Gasoline tank equipped with transfer pump **®ALL TANKS HAVE AUTOMATIC OVER FILL PREVENTION AT 95% OF TANK CAPACITY. RFB 03-15 Okaloosa County Purchasing SPECIFICATIONS Respondents must be adequately equipped, supplied and staffed to promptly and efficiently furnish, deliver and dispense all products upon which bids are submitted. The district reserves the right to require affidavits of analysis on fuels delivered by the suppliers showing that said items meet specifications at any time during the contract period. Respondent(s) shall be fully licensed as may be required by local, state or federal regulations and shall comply at all timewith local, state or federal rules, regulations, laws, ordinances and statutes in the performance of this contract. Failure to do so may be deemed a material breach of contract and cause for immediate termination of the contract at the sole option of the County. In the event ofre -imposed Federal or State Petroleum Product Allocation Regulations or any similar petroleum product limiting legislations, the respondent(s) shall provide full support to the Okaloosa County Purchasing Department in application for maximum allowable allocation levels of motor gasoline/diesel fuels as may be applicable to end users qualifying under the classifications or providers to the public, Emergency and Sanitation Services. The successful respondent(s) shall not assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of this or its rights, title or interest herein, or its power to execute such contract to any person, company or corporation without prior written consent of Okaloosa County. The successful respondent(s) has the sole and exclusive responsibility for furnishing and delivery of the petroleum products in accordance with this contract. The successful respondents’ obligations are non- transferable, Item 1; REGULAR UNLEADED GASOLINE / 10% MAXIMUM ETHANOL BLEND, 87 OCTANE Gasoline, total ethanol content of gasoline shall not exceed ten percent (10%) by volume. Minimum Octane Rating: R+M/2=87. Octane rating may not be achieved by the adding of an octane booster additive of any sort subsequent to the refinery process. Shall comply with Florida Department of Agriculture and Consumer Services standards 5f2.001. Shall comply with State of Florida gasoline inspection laws. Al! transport deliveries to be adjusted to 60° F. Item 2: DYED DIESEL FUEL, GRADE NO. 2 ULTRA LOW SULFUR FUEL 1, Regular-grade dyed diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The dyed diesel fuel supplied under this specification shall be refined hydrocarbon distillate fuel oils. The feed stock from which the diesel fuel is refined shall be crude oils derived from petroleum, tar sands, oil shale, or mixtures thereof. 2. The finished dyed diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter; and shall be clear and bright when tested in accordance with approved test method of ASTM D975~- 04C E1, and shall not exceed 15 p.p.m. sulfur content. RFB 03-15 Okaloosa County Purchasing 3. The following antioxidants may be blended separately or in combination into the dyed diesel fuel to retard the formation of gum and other oxidation products. a. 2, 4-Dimethyl-6-tert-butylphenol b. 2, 6-Di-tert-butyl-4-methylphenol ¢. 2, 6-Di-tert-butylphenol d. 2, 6-Di-tert-butylphenol (75 weight percent minimum) and a mixture of ter- butylphenols and tri-tert-butylphenols (25 weight percent maximum) e, 2, 4-Di-tert-butylphenol (60 weight percent minimum) and mixed tert- butylphenols (40 weight percent maximum) The total concentration of antioxidants shall not exceed 24 grams per cubic meter on an active ingredient basis. 4, Any one or any combination of the following cetane improvers may be added to the dyed diesel fuel to meet the cetane number requirements specified in table 1. a. Amy] nitrate b, Isopropyl nitrate c, Hexyl nitrate d. Cyclohexyl nitrate e, 2-Ethylhexyl nitrate f. Octyl nitrate Concentration of the cetane improvers shall not exceed 0.5 weight percent. 5. Diesel fuel stabilizer additive may be blended into the dyed diesel fuel when additional protection against deterioration is required. These additives will perform the following functions: antioxidant, biocide, corrosion inhibitor, dispersant, and metal deactivator. Diesel fuel stabilizer additive is not intended for routine use in all diesel fuels, but should be used only in situations where a high degree of protection against deterioration is required. Typical applications are emergency stand-by units and smatt satellite fuel sites. 6. Must meet or exceed Federal Specification VV-F-800D dated October 27, 1987 and AMENDMENT 1 dated November 13, 1987. Fuel shall also meet requirements for low sulfur content in accordance with the Clean Air Act of 1990 and resulting administrative rulings. The finished dyed diesel fuel shall conform to the requirements specified in Table 1 below: RFB 03-15 Okaloosa County Purchasing Table 1 TEST RESULTS PRODUCT PROPERTY ASTM TEST METHOD MINIMUM MAXIMUM GRAVITY API D287 30 FLASHPOINT °F D93 125 VISCOSITY CST@I100F D445 19 44 TOTAL SULPHUR WT% D2622 OR D4294 0.05