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CITY COUNCIL MEETING
November 8, 2005
Consent Agenda
Request authorization to purchase one ( 1) 1/ 2 ton pick-
up from Garber Ford, Green Cove, FL for a total
amount of $ 12, 788
Purchasing Director) ( Parks & Rec Director)
Council Action
1st
2nd
Vote:
Agenda Item Number: CA- 3
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CITY OF FORT WALTON BEACH
MEMORANDUM
DATE: October 24, 2005
TO: Joyce Shanahan, City Manager
FROM: Gene Peters, Parks & Recreation Director
SUBJECT: Request to Award Contract- One ( 1) each 1/ 2 ton Pick-up Truck
SUM:MARY
Pursuant to Chapter 2,Section 2-266, Purchasing Policies and Procedures, Fort Walton Beach Code of
Ordinances, request authorization to award contract for one ( 1) each 1/ 2 Ton Truck,to Sheriff Contract
Vendor Garber Ford of Green Cove Springs, Florida in the per unit amount of $12,788 as outlined in the
attached tabulation sheet
All quotes are from the State of Morida Annual Bid Contract or the Sheriff Annual Bid Contract.
According to the City's Purchasing Policy, the City may procure, without fonnal bid procedures, all supplies,
materials and equipment which are the subject of contracts with the State of F10rida as set for in Section 287
of the Florida Statutes, as amended from time to time.
If approved, sufficient funds are available in account # 001- 1000- 572-6404 - $ 14,445 ( 1/ 2 Ton Pick-
up)
parks & Rec.)
FINANCIAL DATA
1. DEPARTMENT: Parks & Recreation
2. DMSION: P & R Administration
3. FUND: General Fund
4. ACCOUNT #: 001- 1000- 572- 6404
5. ACCf. DESCRIPTION: Capital Outlay, Trucks-( 1) 1/ 2 Ton Pick-up Truck
6. FY BUDGET: FY 2005- 06
7. AMOUNT BUDGETED: 1/ 2 Ton Pick-up $ 14,445
8. GRANT FUNDS: YES_ NO XX AMOUNT $
9. FUND TRANSFER:YES_ NO-XX AMOUNT $
10. FROM ACCT. #: N/ A
11. TO ACCT. #: N/ A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A
13. PRICE ANALYSIS: ATIACHED_ ADD'L MAT FDRXX NONE
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BID ITEM DATA
14. DESCRIPTION OF BID ITEM: (1) 1/ 2 Ton Pick-
up Truck
15. SUPLEMENTAL MATERIAL: AITACHED_ ADD'L MAT FDR_ NONE XX
16. # BID INVITATIONS SENT: State Contract & Sheriff Contract
17. # BIDS RECEIVED: N/ A
lB. # RESPONSIVE BIDS: N/ A
19. RECOMMENDED VENDOR: Garber Ford of Green Cove Springs, Fl.
20. BID AWARD AMOUNT: $12,7BB (p&
R)
21. COMMENTS: ** See Attachment
22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS):1 each
23. ESTIMATED PURCHASE AMOUNT: $ 12,TBB (P&R)
24. BID TABULATION AITACHED: YES XX NO_ ADD'L MAT FDR_
25. 1ERM OF CONTRACT: Net 30
26. BID VALID TO: Production Cut-off Date
27. BID PRICE VALID FOR 1ERM OF CONTRACT: N/ A
28. WARRANTY PERIOD: Standard
29. DELIVERY TIME: 120 days
30. STATE CONTRACT: YES XX NO
31. CONTRACT#: N/ A
32. CO- OP PURCHASE: YES_ NO-XX
33. AGENCY: N/ A
34. EXPECIED LIFE OF ITEM: N/ A
35. ITEM DEMO'D: YES_ NO XX
36. REFERENCES CHECKED: YES_ NO_ N/ A- XX
37. CONTRACT: ATTACHEDlQL ADD'} MAT FD~ N/ A_
3B. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO_ N/ A XX
39. CURRENT VENDOR: N /A
40. CURRENT PRICE: N/ A
PREPARED & SUBMITI'ED BY:
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Gene Peters, Parks & Rec. Director Date
Reviewed and Concur:
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J y anah~ ' Date
C Manager
COMMENTS:
Page 2
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Attachment A
20. Bid Award Amount
Sheriff Contract quote from Garber Ford of Green Cove Springs, Fl. includes the following selected
options:
Parks & Recreation ( 1 ea)
1) Base Price $ 10, 718. 00
2) Long Bed $ 300.00
3) Tool Box $ 380.00
4) Rain Shields $ 65.00
5) Shop Manual $ 400.00
6) Class IV Hitch & Ball $ 435. 00
7) Spray on Bed Liner S 490.00
12,788.00
21. Comments:
Replacement Vehicle:
The Parks & Recreation Department requests the replacement of vehicle # 2255, a 1987 Chevy l1z ton
truck with 121, 966 miles. The replacement vehicle will be utilized daily for hauling
mowing/ maintenance equipment to athletic fields and park sites within the Parks & Recreation
Department.
The Fleet Superintendent has recommended vehicle # 2255 be removed from fleet.
Page 3
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City of Fort Walton Beach
MEMORANDUM
DATE: October 20, 2005
TO: Gene Peters, Parks & Recreation Director
John Hofstad, Utilities Director
Tom Murray, Public Works Director
FROM: Michael Tatum Q
Purchasing DirectorV
SUBJECT: 1/ 2 Ton Pickup Truck
The referenced bid tabulation is forwarded for your review. Please take the necessary
action to prepare the Memorandum for Approval by the City Manager and Council.
In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council
may procure, without following formal bid procedures, all supplies, materials and
equipment which are the subject of contracts with the State of Florida.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/ A
24. Tabulation Attached Yes
30. State/ Sheriff Contract Yes
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