Fort Walton Beach Council agenda — 11-08-05 ‎(regular)‎ — reading text

in favor.  o 21 10/ 25/ 05 o WINTER COUNCIL SCHEDULE Consideration of setting a winter City Council meeting schedule as outlined in the backup report. The City Manager informed that Council meetings are usually cancelled the second meeting in December, which this year would include the Council Workshop on December 27. She advised that Mr. Arnold from the Eglin Encroachment Committee is scheduled to give a presentation at the Workshop meeting of November 22, so that may not want to be cancelled. Mr. Minich moved to cancel the Council Workshop and the Regular Council Meeting of December 27, 2005. Mr. Campbell seconded motion and It carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Hartwell discussed the need to examine the impact fees paid by developers that goes toward the City' s infrastructure. The City Manager advised that Staff is studying the issue and a Staff Report will be prepared after the first of the year. Jim Dowling, 111 Ferry Road, advised the cost of impact fees eventually is passed onto the citizens of the City. Dr. Pullen discussed the possibility of designating the three acres of city- owned property between Lake Drive and Virginia Drive be included as a City park. Dr. Pullen moved to designate the three acres of city- owned property between Lake Drive and Virginia Drive as a City park and call it Sadler Park. Motion died for lack of a second. Dr. Pullen received clarification from the City Manager that the realignment of Florida Place is part of the CIP and CRA, and each year the CIP is adopted and is included in the process. Dean Covey, 270 Brooks Street, advised that it was pulled from the CRA funding and there were no funds available for the improvement. Dr. Pullen stated his feeling that the Strategic Plan heid each January is not necessary and asked for a consensus from Council whether it should be held. Dr. Pullen moved not to have the Strategic Plan this coming January. Motion died for lack of a second. Mr. Campbell thanked the Staff for the Florida Government Week and he enjoyed serving the employees of the City. Mr. Patterson stated his feeling that having an independent moderator at planning sessions is a gpod way to have open discussion among Council. He also stated the need for the impact fees to be reviewed. Mr. Patterson suggested presenting our Sister City of D' lberville, Mississippi, a Thanksgiving dinner; the City Manager advised Thanksgiving dinner is taken care of but Christmas is something that could be considered. Mr. Holmes also mentioned the employee luncheon during Florida Government Week. He also discussed the conduct of Council during meetings and suggested the procedures to follow at meetings be added on the back of Council agendas as a reminder to Council. 22 o o 10/ 25/ 05 MAVOR/COUNCIL ( CONTI The Mayor advised the City' s check presentation to the City of D' lberville was very well received, and a humbling experience. He also discussed several issues, including the OCLOC will receive a letter from Okaloosa County regarding how the funding will be spent for the one- cent sales tax; the Obtainable Housing Symposium has been postponed until January; and was pleased that the City has four nominees for the FLOC Excellence Awards. The Mayor thanked Pastor Sansom for giving the Invocation. The Mayor also discussed Roberts Rules of Orders, and stated that during Council discussion, he will add clarification to a topic if he feels it is needed, but during a motion, he will remain quiet. The Mayor also informed he was interviewed by the Kipplinger Financial Magazine for an article on nationwide housing issues, which will be included in their January issue. CITY MANAGER ANNOUNCEMENTS The City Manager advised that due to the late hour, discussion on the recruitment process of the Finance Director will be discussed at the next meeting. She did ask for Council's direction to allow her to begin the advertising process to be discussed at the November 8th meeting. Mr. Minich moved to direct the City Manager to begin the advertising process for the Finance Director, and to discuss the recruitment process at the November 8, 2005 Council Holmes, meeting. Mr. Campbell seconded motion and it carried unanimously with Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. The City Manager announced Halloween trick- or-treating in the City will be held on October 31 from 6 to 8 pm; a Halloween Carnival will be held at the Chester Pruitt Center on October 31 from to 6 to 8 pm; and the Craft Show will be held on Saturday, October 29th at the Senior Center from 9 am to 3 pm. ADJOURNMENT There being no further business, the meeting adjourned at 10: 30 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK  o o CITY COUNCIL MEETING November 8, 2005 Consent Agenda Request authorization to purchase one ( 1) 1/ 2 ton pick- up from Garber Ford, Green Cove, FL for a total amount of $ 11 , 888 Purchasing Director) ( Public Works Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  o o C~ TY OF FORT WALTON BEACH MEMORANDUM DATE: November I, 2005 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: to Purchase One ( 1) ~- Ton pickup Truck Request SUMMARY Pursuant to Chapter 2, Section 2- 266, Purchasing policies and procedures, Fort Walton Beach Code of Ordinances, request authorization to purchase one 1) ~- Ton Pickup Truck under the provisions of the Florida Sheriff Contract from Garber Ford, Green Cove Springs, Florida, in the per unit amount of 11, 888. 00 as outlined in the attached tabulation. All from the State of Florida Annual Bid Contract or the Sheriff quotes are Annual Bid Contract. According to the City' s Purchasing Policy, City may the materials and equipment procure, without formal bid procedures, all supplies, which are the subject of contracts with the State of Florida as set forth in Section 287 of the Florida Statutes, as amended from time to time. If sufficient funds are available in Account No. 001- 1280- 539- 6404, approved, Public Works, Cemetery, Vehicles, in the amount of $ 14, 380. 00. pickup Truck Recommend the City Council approve the purchase of one ~- Ton from Garber Ford, Green Cove Springs, Florida, for a total cost of 11, 888. 00. FIN A N C I A L D A T A 1. DEPARTMENT: Public Works 2. DIVISION: Cemetery 3. FUND: General 4. ACCOUNT # 001- 1280- 539- 6404 5. ACCT. DESCRIPTION: Capital Outlay- Vehicles 6. FY BUDGET: 2005/ 06 7. AMOUNT BUDGETED: $ 14, 380. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13 . PRICE ANALYSIS: ATTACHED ADD' L MAT FDR BID I T E M D A T A 14. DESCRIPTION OF BID ITEM:* ~- Ton Pickup Truck 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ~ 16. # BID INVITATIONS SENT: State Contract and Sheriff Contract 17. # BIDS RECEIVED: N/ A W (_ L  o o 18. # RESPONSIVE BIDS: N/ A 19. RECOMMENDED VENDOR: Garber Ford, Green Cove Springs, Florida. 20. BID AWARD AMOUNT: $ 11, 888. 00. 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: ~ NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: Production Cut- Off Date. 27. BID PRICE VALID FOR TERM OF CONTRACT: ~ NO 28. WARRANTY PERIOD: 3 years/ 36, 000 miles 29. DELIVERY TIME: 120. days 30. STATE CONTRACT: ~ Esl NO 31. CONTRACT #: Sheriff Contract 32. CO- OP PURCHASE: YES [ Eg 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES I Nol 36. REFERENCES CHECKED: YES NO ~ 37. CONTRACT: ATTACHED ADD' l MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A REPORT PREPARED BY: if /1 / O~ at