Fort Walton Beach Council agenda — 08-10-2010 Regular — reading text

26  No site visits or meetings will be held with regulatory agencies and potential reclaimed water users/ customers. Opinions of cost prepared, and any resulting conclusions on project financial or economic feasibility or funding requirements, are prepared for guidance in project evaluation and implementation from the information available at the time of the estimate. All opinions of cost prepared for this master plan are considered to be Class 5 cost estimates. A Class 5 cost estimate is typically used at the conceptual or facility planning level and has a level of accuracy ranging from - 30 percent to + 50 percent, based on the American Association of Cost Engineers (RACE) industry standards. The final costs to implement recommended RWS improvements and resulting feasibility will depend on actual labor and material costs, competitive market conditions, actual site conditions, final project scope, implementation schedule, continuity of personnel and engineering, and other variable factors. As a result, the final project costs will vary from the estimates. Because of these factors, project feasibility, benefit/ cost ratios, risks, and funding needs must be carefully reviewed prior to making specific financial decisions or establishing project budgets to help ensure proper project evaluation and adequate funding. No surveying, water quality sampling, or subsurface investigations will be performed. Preliminary assessments of potential supplemental water supplies will be conducted using readily available existing data. Current, available aerial and topographic mapping as provide by the City or from other sources is sufficient for this project. More detailed master planning, permitting, rate option analyses, identification of alternative funding sources, or final design services are not included in this scope of work. Scope of Work for Task 3 includes participation in and coordination with other tasks to obtain information necessary to conduct the financial analysis. Obligations of the City The City shall provide CH2M HILL with the following items for completion of the above scope of work: Staff attendance at workshops and meetings City will provide CH2M HILL with available technical data and information relevant to the services on the project. CH2M HILL will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. The City will examine CH2M HILL's studies, reports, and drawings, and render in writing to CH2M HILL decisions required on this project in a timely manner. The City will provide comments to CH2M HILL within seven (7) days of issuance of draft deliverables and reports. PWRECLAIMED_WATER_ FEASIBI LITY_ TO_ R2. DOCX 27  Most current version of development site plans, including primary and secondary roads and utility easements, in effect at the time notice to proceed is issued by the City. Phasing and construction schedules for all planned residential and commercial developments, parks, schools, and golf courses in the RWSA. Information should include the anticipated development area of each land use through build out. PNS /RECLAIMED WATER FEASIBILITY TO R2. DOCX 28 Section 2. Project Schedule TABLE 1 - PROJECT MILESTONES COMPLETION SCHEDULE TASK Notice to Proceed ( NTP) Receipt of authorizing Purchase Order Task 1 — Project Chartering Workshop Within 2 weeks of receiving all requested data /information from the City Task 2. 4 — Conceptual Plan Review Workshop Within 8 weeks of Project Chartering Workshop Task 4 — Draft TM Within 6 weeks of Conceptual Plan Review Workshop Task 4 — Final TM Within 2 weeks of receiving City' s final comments on draft TM Section 3. Price & Payment of Project CH2M HILL' s compensation shall be a fixed price (lump sum) of $50,000. TABLE 2 - COMPENSATION Compensation Task 14, 000 Task 1 — Project Planning, Chartering and Data Collection $ 21, 000 Task 2 — RWSA Infrastructure Conceptual Plan and Cost Estimates $ 9, 000 Task 3 — Financial Analysis $ 6, 000 Task 4 —Prepare Feasibility TM $ 50, 000 TOTAL $ Section 4. Insurance /Payment/Performance Bond The following insurance / payment /performance bond requirements shall apply for the time of this Task order: No additional insurance / payment /performance bond requirements. Section 5. Time of Completion Work shall commence upon issuance of a notice to proceed by the Purchasing Director and shall be completed within 22 weeks. PNS/RECLAIMED_WATER_ FEAS I BI LITY_TO_ R2. DOCX 8 29 CITY OF FORT WALTON BEACH, FLORIDA 0 2010 Robert Mearns, City Manager Dated Attest: Helen Spencer, City Clerk CONSULTANT BY: , 2010 Dated Printed Name: Its: State of County of Sworn and affirmed before me, the undersigned authority, on , 2010, by in his/her representative capacity as the of Consultant, and who is personally known to me or who has produced identification. Notary Public Identification: PNS /RECLAIMED WATER FEASIBILITY TO R2. DOCX 9 30  CITY COUNCIL MEETING August 10, 2010 Consent Agenda Bid Award for Fountainhead Drainage Pipe Synopsis: Awards bidfor materials to Consolidated Pipe in 36,299. 76; City Staffwill install the pipe the amount of $ Agenda Item Number: 8. 4  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Sam Wilson, Stormwater Supervisor Through: Michael D. Beedie, P. E., Engineering and Utility Services Director Date: July 30, 2010 Subject: Award of Invitation to Bid No. 10 -013 for 48" Class III Reinforced Concrete Pipe for the Fountain Head Condominium Storm Drain Replacement Project 1. BACKGROUND: 1. 1. On September 22, 2009, City Council authorized the expenditure of up to $ 64, 000 from carryover funds in CIP 5019 — Stormwater Infrastructure to replace 480 linear feet of 48- inch corrugated metal pipe and two surface inlets within an existing 30 -foot drainage easement in the Fountain Head Condominiums parking lot. 2. DISCUSSION: 2. 1. The Purchasing Division issued Invitation to Bid No. 10 -013 for the purchase of the required 48 -inch reinforced concrete pipe ( RCP) for the Fountain Head Storm Drain Replacement Project on July 7, 2010. A total of 28 solicitations were issued and three ( 3) bids were received on July 22, 2010. 2. 2. Upon review of the three bid packages, the bid tabulations were as follows: 2. 2. 1. Consolidated Pipe - $ 36, 299. 76 ( includes 48 -inch RCP and Type F Box) 2. 2. 2. Cole Industrial - $ 37, 693. 00 ( includes 48 -inch RCP and Type F Box) 2. 2. 3. H.D. Supply - $ 25, 759. 92 ( only includes 48 -inch ADS Pipe) 2. 3. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, the lowest responsive, responsible bidder meeting all specifications is Consolidated Pipe with a total bid amount of $36, 299. 76. 3. FINANCIAL INFORMATION: 3. 1. DEPARTMENT: Engineering & Utility Services 3. 2. DIVISION: Stormwater 3. 3. FUND: Stormwater CIP 5019 31  3. 4. ACCOUNT NO.: 405 -5019 -538 -6358 3. 5. ACCOUNT DESCRIPTION: Stormwater Infrastructure Improvements 3. 6. FY BUDGET: 2009 -10 3. 7. AMOUNT BUDGETED: 64, 000. 00 3. 8. GRANT FUNDS: No 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award Invitation to Bid No. 10 -013 for the purchase of 48" RCP for Fountain Head Drainage Project to the lowest responsive, responsible bidder meeting all specifications, Consolidated Pipe, with a total bid amount of $36, 299. 76. 5. ATTACHMENTS: 5. 1. Bid Tabulation for ITB No. 10 -013 5. 2. Bid Award Notification Letter from Purchasing Division, dated July 29, 2010 5. 3. Invitation to Bid No. 10 -013 5. 4. City Council Meeting Minutes, dated September 22, 2009 6. SIGNATURE BLOCK: 6. 1. Submitted By I.a Samuel O. Wilson, IV, Stor 7- er Supervisor 6. 2. Reviewed and Concur: teatAtsv 3- Michael D. Beedie, P. E. Engineering and Utility Services Director 6. 3. Reviewed and Concur: Bra unker, Finance Director 6.4. Reviewed for Agenda: rt T. Mearns y Manager 32