Fort Walton Beach Council agenda — 08-10-2010 Regular — reading text

from the Southern Christian flofifical. 4ction Leadership Conference (SCLC). Unfortunately this wall was never completed for its full Lt' ")' HER -MITCHELL I' me`1ser' i ".,;` ` rr " "s > rr̀i7; purpose (to house two busts on top, one of Dr. King and another of Mr. David Preston); even the memorial plates that were place on the wall are in disrepair or missing LEROY KELLEN' Crimituddrr rice altogether. Therefore, the NAACP is proposes to restore that area of the park and VACANT transformed into a memorial walk honoring our legacy over the years. We are asking 1. ga1 Redress that memorial bricks be placed in and around the wall that now stands on bare concrete. These memorial bricks will stand in honor of those who contributed so much DR. IARYN M. COMBS I.- thicarion to making this a wonderful community for all people. JOHN STRAUGHN Economic Development Attached is our draft proposal for the memorial section of the park. The REV. SANFORD HAYES NAACP has already identified 100 people, organizations, and groups who we submit to Redigious. ijfairs have enshrined in this space. We recognize however, that there are many others who KAREEM WILLIAMS Press & Pnb! ic'iti" cow" noirl' we may not have known or who are working in our community today and should be Coordination recognized in the future. DOROTHY HORTON 1' 1' chai; tizrr= rn We look forward to discussing this proposal with you in greater detail and ask CHAPLAIN GEORGECASrILLO for the support of the city council to move forward. Prison Profecr HESTER ROBERTS Yours in the struggle, F're, corn Fund AT -L ! RGE: COMMITTEE MEMBERS CiI. E:\ 1I) 9' I IXIN"5 114UC01, 1 1 HAY', 1 .'S Sa6u G. 11 imams DE T C % } DL•"H: #1' ES RGBFD( \' SOX President D.4;N"'\ T 7Y1'03i4.5 STATE PRESIDENT ADORA OBI NL -.wZ AREA DIRE:C' TOR AREA I & If MR. 1-1- AUS _(ENNINGS NIGI111FRSHIP: TIIF LIFEBLOOD OF T11L' NAACP Lela is Jennings Membership C hairpetson 17 THIS PAGE IS LEFT INTENTIONALLY BLANK 18  CITY COUNCIL MEETING August 10, 2010 Consent Agenda Task Order for Reclaimed Water Feasibility Study Synopsis: Assigns the task ofcompleting the Study to CH2M Hill Agenda Item Number: 8.3  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., Engineering & Utility Services Director Date: August 3, 2010 Subject: General Consulting Task Order for Reclaimed Water System Feasibility Study 1. BACKGROUND: 1. 1 On January 12, 2010, City Council awarded General Consulting Contracts to three consulting firms: Hatch Mott MacDonald, CH2M HILL, and Goodwyn, Mills and Cawood, Inc. 1. 2 In Section 287. 055( 2)( g) of the Florida Statutes, a continuing contract is defined as " a contract for professional services entered into accordance with all the procedures of this act ( Consultants' Competitive Negotiations Act) between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $ 2 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $ 200, 000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another ". 1. 3 The City currently operates a reclaimed water system in the Golf Club area that is used to irrigate the Golf Club property at an average daily flow of 1. 55 million gallons per day. With the recent Interlocal Agreement between the City and Okaloosa County for the County to provide wastewater treatment services, the County is required to provide the necessary reclaimed water for the Golf Club area. 1. 4 In the FY 2006 -07 budget, $ 35, 000 was allocated to fund an update to the City' s Reclaimed Water Master Plan. However, since FY 2006 -07, the City has undergone major changes to the reclaimed water system. 1. 4. 1 Over the past three to four years, the City has expanded the reclaimed water system in both the Golf Club area and the Commerce and Technology Park area through the use of grant funding with a $ 200,000 FDEP Legislative Grant to extend a new reclaimed water main along the north side of Lewis Turner Boulevard and a $ 1, 200, 000 grant from a Florida Defense Infrastructure Grant to 19  install the first phase of a new reclaimed water main from the Hurlburt Field WWTP into the Commerce and Technology Park area. 1. 4. 2 The City has applied for both a State Revolving Fund loan through FDEP and a Defense Infrastructure Grant with assistance from the Economic Development Council. to fund the remaining phases of the Hurlburt Field reclaimed water main. 2. DISCUSSION: 2. 1 The City contacted C142M HILL to provide a budget, scope, and schedule to complete a Reclaimed Water Master Plan & Feasibility Study. Because of the recent expansions of the City' s reclaimed water system and the future possibility of expanding the County' s reclaimed water treatment facilities, the City is exploring the possibility of establishing a reclaimed water service area and utility to deliver reclaimed water to a variety of customers in the service area. CH2M HILL has proposed a scope of work that will provide a basis to determine if it is in the City' s best interest to move forward with a more detailed reclaimed water master planning effort to implement a reclaimed water utility. The scope of work, along with the budget for each task, includes the following tasks: 2. 1. 1 Task 1— Project Planning, Chartering and Data Collection ( Not to exceed 14, 000): CH2M HILL will develop a detailed work plan, conceptual reclaimed water system alternatives, and collect and review available data from City staff related to the reclaimed water system. 2. 1. 2 Task 2 -- Reclaimed Water Service Area Infrastructure Conceptual Plan and Cost Estimates ( Not to Exceed $ 21, 000): CH2M HILL will develop the concept for delivering reclaimed water to customers within the proposed reclaimed water service area in order to perform a preliminary financial analysis. 2. 1. 3 Task 3 -- Financial Feasibility Analysis (Not to Exceed $ 9, 000): CH2M HILL will prepare a financial analysis with one possible rate option to determine the financial feasibility of a reclaimed water utility. 2. 1. 4 Task 4 -- Prepare Feasibility Summary (Not to Exceed $ 6, 000): CH2M HILL will develop a draft and final Reclaimed Water System Feasibility Study report that details the findings of the study. 2. 2 The proposed schedule for the project estimates approximately 22 weeks for completion. 3. FINANCIAL INFORMATION: 3. 1 To complete all of the tasks of the Reclaimed Water System Feasibility Study as defined in the Scope of Services, CH2M HILL has proposed a not to exceed fee of $50, 000. 3. 2 The $ 35, 000 that was originally allocated in the FY 2006 -07 budget has been rolled back into the Utilities Net Assets. A budget amendment from the Utilities Net Assets will be 20  necessary to allocate the funding to complete this project. Funding will be placed in CIP 5396 —Reuse Water System. 4. RECOMMENDATION: 4. 1 Staff requests City Council authorization for the City Manager to execute a Task Order with CH2M HILL of Pensacola, Florida to complete a Reclaimed Water System Feasibility Study for a not to exceed amount of $50, 000. A budget amendment from Utilities Net Assets to allocate the funding for this project will also be completed. 5. ATTACHMENTS: 5. 1 Task Order for Reclaimed Water System Feasibility Study 6. SIGNATURE BLOCK: 6. 1 Submitted By:-- Michael D. Beedie, P. E. Engineering & Utility Services Director 6. 2 Reviewed and Concur: Brandy Wunker, Finance Director 6. 3 Reviewed for Agenda: g bert T. Mearns ity Manager 21  TASK ORDER NO. 1 for CONTRACT FOR GENERAL CONSULTING SERVICES This task order is executed by the parties on the dates signed, shall become effective as of the date signed by the last party, and incorporates by reference the entire Contract for General Consulting Services between the City of Fort Walton Beach, a Florida municipality, with its principal place of business at 107 Miracle Strip Pkwy, Fort Walton Beach, Florida, City ") and the Consultant: CH2M HILL Corporation 25 W. Cedar Street, Suite 560 Pensacola, FL 32502 Business Address 850- 438 -2740 Telephone Number 850- 438 -9385 Fax Number Section 1. Scope of Work Introduction The City is considering establishing a reclaimed water service area (RWSA) and associated reclaimed water system (RWS) enterprise to deliver reclaimed water to a variety of customers located in the proposed RWSA. This study will provide a basis for the City to decide whether or not to move forward with more detailed RWS master planning efforts required to implement and maintain a RWSA and