Okaloosa County School Board — Regular Meeting, June 27, 2022 — reading text

17-05 Beverage Vending Services Inc. with Coca-Cola Bottling Company United, Inc., effective July 1, 2022, through June 30, 2027. Public Content Request approval to renew the contract for RFP 17-05 Beverage Vending Services with Coca-Cola Bottling Company United, Inc., adhering to original terms and conditions. The five (5) year contract is effective July 1, 2022, through June 30, 2027, and copies of the renewal documents and original contract are attached. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 833-4208. File Attachments RENEWAL DOCUMENTS FOR RFP 17-05 BEVERAGE VENDING SERVICES.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve the renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, through Clay County Board of County Commissioners, effective through May 27, 2023. Public Content Request approval to renew of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, through Clay County Board of County Commissioners. The contract was awarded to multiple vendors based on discount pricing, and will be used on an as needed basis. Funding varies, and the contract is effective through May 27, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (3,541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Strategic Equipment, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,920.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment from Strategic Equipment for Elliott Point Elementary School in the amount of $60,375.00.00, and for Laurel Hill School in the amount of $47,545.00, for a total of $107,920.00. Public Content Request approval to purchase cafeteria equipment from Strategic Equipment for Elliott Point Elementary School in the amount of $60,375.00.00, and for Laurel Hill School in the amount of $47,545.00, for a total of $107,920.00. The purchases are made through Osceola County Schools bid #SDOC-22-B-077-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments ELLIOTT POINT QUOTE.pdf (262 KB) LAUREL HILL QUOTE.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Exempted Purchase Over $25,000: AbleNet, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,778.00 Budgeted : Yes Budget Source : Federal Funds, Project 2475 IDEA- Part B Recommended Action : Motion to approve the purchase of My Way Kits from AbleNet Inc., on behalf of the Exceptional Student Education Department, in the amount of $59,778.00. Public Content Request approval for the ESE Department to purchase My Way Kits from AbleNet Inc. in the amount of $59,778.00. The purchase is exempt through 6A-1.012(11)(b), and funds will be paid from Federal Funds, Project 2475 IDEA-Part B. A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments ABLENET QUOTE.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Benchmark Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $372,025.50 Budgeted : Yes Budget Source : Federal Funds, Project 2458 - ESSER II - Reading Tutoring K-3 ($298,525.50); General Funds, Project 6123 Reading Instruction ($73,500.00) Recommended Action : Motion to approve the purchase of materials and digital subscriptions from Benchmark Education for a total of $372,025.50, effective August 1, 2022, through July 31, 2023. Public Content Request approval to purchase materials and digital subscriptions for various schools from Benchmark Education for a total of $372,025.50. The purchase is made through 6A-1.012(11)(b), and funds will be paid from Federal Funds, Project 2458 - ESSER II - Reading Tutoring K-3 ($298,525.50) and General Funds, Project 6123 Reading Instruction ($73,500.00). The contract is effective August 1, 2022, through July 31, 2023, and copies of the quotes are attached. For additional information, please contact Denise Berry, Program Director, Curriculum, at (850) 833-3193. File Attachments BENCHMARK QUOTES-CURRICULUM DEPT..pdf (453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board