Okaloosa County School Board — Regular Meeting, June 27, 2022 — reading text

Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Fiscal Year 2021-2022 Inventories - All Schools and Departments presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Board Approval Public Content The District currently owns 9,516 assets with an original value of $377.2 million and a current book value of $175.2 million as of June 13, 2022. The District is requesting Board Approval to remove 63 assets with a current book value of $12,950.69, reflecting an approximate .007% reduction in District assets. The Assets will be removed effective June 30, 2022. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. §274.02, Florida Statutes. File Attachments Inventory - Summary of Items to Remove FY 2022.pdf (101 KB) Inventory - Items to Remove with Paperwork.pdf (89 KB) Inventory - Items to Remove without Paperwork.pdf (91 KB) Inventory - Missing Items.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda  items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Price Increase Request for ITB 18- 07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, requested by the vendor PR Chemical & Paper Supply, effective June 28, 2022, through April 9, 2023. Public Content Request approval of a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, requested by the vendor PR Chemical & Paper Supply. The increase is allowable based on contract terms and is due to price increases by manufacturers. The contract is used on an as needed basis, based on fixed pricing, and funding is paid from General Funds, Project 2011 Custodial Services. The increase is effective June 28, 2022, through April 9, 2023, and copies of the price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.pdf (858 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal with Price Increase for ITB 18-20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding as available Recommended Action : Motion to approve the renewal and price increase for ITB 18-20 Locksmith Services, effective July 1, 2022, through June 30, 2023. Public Content Request approval of the renewal with price increase for ITB 18-20 Locksmith Services. The vendor is A to Z Lock and Safe, based on fixed pricing for the contract that will be used on an as needed basis. Funding will be paid from District funding as available, and the contract is effective July 1, 2022, through June 30, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL-PRICE INCREASE DOCUMENTS.pdf (1,212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 27, 2022 Absolute Date : Jun 27, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps, based on fixed pricing, effective through December 31, 2022. Public Content Request approval of ITB 22-22 Emergency Bid for Construction of Portable Elevated Walkways, Stairs & Ramps. The contract is based on fixed pricing, and was awarded to Harold Gaines LLC as the Primary Service Provider, and Morgan Development & Construction as the Secondary Service Provider. Emergency bid procedures per School Board Policy 2-17(12) were followed for this solicitation. Funding will be paid from Capital Funds, and the contract is effective through December 31, 2022. Copies of the Request for Approval letter, award tabulation, and bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EMERGENCY BID DOCUMENTS.pdf (654 KB) ITB 22-22.pdf (11,631 KB) ITB 22-22A.pdf (469 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of RFP 17-05 Beverage Vending Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 27, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No  Recommended Action : Motion to renew the contract for RFP