Okaloosa County School Board — Regular Meeting, June 24, 2024 — reading text

Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00 and Uniti Fiber in the amount of $43,200.00. Funds will be paid from General Fund. Copies of the renewal documents are attached, and the contract is effective July 1, 2024, through June 30, 2025. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments RENEWAL DOCUMENTS.pdf (1,303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Tag-On Bid: RFP 23-14-SP Multifunction Copiers and Managed Print Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds Will Vary Recommended Action : Motion to approve tagging on to RFP 23-14-SP Multifunction Copiers and Managed Print Services through Santa Rosa County Schools, effective July 1,2024, through June 30, 2029. Public Content Request approval to tag on to RFP 23-14-SP Multifunction Copiers and Managed Print Services through Santa Rosa County Schools. The contract will be used as needed and was awarded to CPC Office Technologies based on fixed pricing. Funds will vary, and the contract is effective July 1, 2024, through June 30, 2029. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS.pdf (617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Sole Source #24-17 Strategic Equipment (Customized Equipment), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $78,510.00 Budgeted : Yes Budget Source : Federal Fund, 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Plew Elementary School and Ruckel Middle School for a total of $78,510.00. Public Content Request approval to purchase customized kitchen sinks from Strategic Equipment for Plew Elementary School in the amount of $39,255.00 and Ruckel Middle School in the amount of $39,255.00, for a total of $78,510.00. Funds will be paid from Federal Fund, 3510 SFS Contract Exclusions, and copies of the quote documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Strategic 6.13.24 Plew.pdf (365 KB) Ruckel -Plew Sink Price Comparisons -.pdf (140 KB) Strategic 6.13.24 Ruckel.pdf (365 KB) Strategic Equipment LLC Purchases Plew Ruckel-.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.23 Tag-On Bid Purchase Over $50,000: Strategic Equipment (Standard Equipment), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $207,755.00 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Plew Elementary School in the amount of $75,470.00, and for Ruckel Middle School in the amount of $132,285.00, for a total purchase amount of $207,755.00. Public Content Request approval to purchase standard kitchen equipment for Plew Elementary School in the amount of $75,470.00, and for Ruckel Middle School in the amount of $132,285.00, for a total purchase amount of $207,755.00. The purchases are made through Osceola County Schools Bid SDOC-22-B-077-LH, and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 801-3020. File Attachments PLEW QUOTE.pdf (286 KB) RUCKEL QUOTE.pdf (311 KB) FUNDING SPREADSHEET.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.24 Renewal of Tag-On Bid: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2313 DW - Environmental/IAQ/T&B Recommended Action : Motion to approve the renewal of tag- on Annual Purchase Agreement for