Okaloosa County School Board — Regular Meeting, June 24, 2024 — reading text

Securing contracts for employee benefits Negotiating renewal rates Administration of the self-funded group medical plan Assisting with Open Enrollment For additional information please contact Dr. Lee Hale at (850) 833-5801. File Attachments OCSD Broker Services Agreement Extension - 2024.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Technical Services Agreement including COBRA Administration Services with Foundation Risk Partners Corp, DBA Acentria Public Risk, presented by Dr. Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $125,000.00 Budgeted : Yes Recommended Action : Motion to approve Technical Services Agreement with Acentria Public Risk Public Content The technical services agreement with Acentria Public Risk includes the provision of the Employee Navigator Employee Benefits Administration System. Employee Navigator is a web-based system that will allow employees to access information about their employee benefits and to elect changes during open enrollment or Qualifying Life Events as defined by the Internal Revenue Service. This agreement also includes the provision of COBRA administration services by Medcom, a third-party administrator at no additional charge. For additional information please contact Dr. Lee Hale at (850) 833-5801. File Attachments OCSD - Technical Services Agreement - 2024.pdf (795 KB) COBRA Services Agreement.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Agreement for School Resource Officer Program between The School Board of Okaloosa County, Florida, and The Sheriff of Okaloosa County, Florida, for 2024-2025, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $3,850,536.00 Budgeted : Yes Budget Source : General Fund Project 3107 - Safe Schools Revenue, General Fund Reserve, Charter School Reimbursements Recommended Action : Motion to approve the Agreement for School Resource Officer Program between The School Board of Okaloosa County, Florida, and The Sheriff of Okaloosa County, Florida, for 2024-2025, effective July 16, 2024, through July 15, 2025. Public Content This is a recommendation to approve funding and the agreement for the School Resource Program for Fiscal Year 2024-2025 between the School Board of Okaloosa County and the Sheriff of Okaloosa County in the amount of $3,850,536.00. This agreement will be funded as follows: Source Amount Safe Schools - New Revenue $2,782,476.00 Safe Schools - Prior Years Carryover 0.00 General Fund Reserves 935,282.00 Charter School Reimbursement - Destin High School 66,389.00 Charter School Reimbursement - Liza Jackson Preparatory 66,389.00 Total $3,850,536.00 For additional information, please contact John Spolski, (850) 689-7117. File Attachments 2024-2025 SRO Contract clean 06.11.24.pdf (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 RFQ 24-64 Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $93,575.65 Budgeted : Yes Budget Source : Federal Fund, Project 5405 Title II - Part A ($64,189.63), and General Fund $29,386.02 Recommended Action : Motion to approve renewing the software subscriptions with Frontline Education for a total amount of $93,575.65, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew the software subscriptions with Frontline Education for a total amount of $93,575.65. Funds will be paid from Federal Fund, Project 5405 Title II - Part A ($64,189.63), and General Fund $29,386.02. The contract is effective July 1, 2024, through June 30, 2025, and a copy of the quote is attached. For additional information, please contact Sharon Duron, Program Director, Professional Services, at (850) 833- 5853. File Attachments FRONTLINE QUOTE.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Deleted - Tag-On Bid Purchase Over $50,000: H&E Equipment Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $97,800.00 Budgeted : Yes Budget Source : Capital Fund, Project 0369 DW - Vehicles Recommended Action : Motion to approve purchasing equipment from H&E Equipment Services for a total of $97,800.00. Public Content Request approval to purchase equipment (one trailer mounted boom lift and one reach lift) from H&E Equipment Services for a total of $97,800.00. The purchase is made through Buyboard Contract #685-22, and funds will be paid from Capital Fund, Project 0369 DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments H&E QUOTES.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: