Okaloosa County School Board — Regular Meeting, June 24, 2024 — reading text

amount of $13,779,637.06. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,592,402.25; Self- Health Insurance Claims and Fees totaling $2,931,568.56; and Bank Transfers totaling $13,779,637.06 for May 2024 are being presented to the School Board. File Attachments 11 - MIS 3478 - Warrant Register - May 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Fiscal Year 2023-2024 Inventories from all schools and departments, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 2,685 assets with an original value of $379.1 million and a current book value of $173.7 million as of June 11, 2024. The District is requesting Board Approval to remove 3 assets with a current book value of $0.00, reflecting an approximate 0% reduction in District assets value. The Assets will be removed effective June 30, 2024. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Inventory - Summary of Items to Remove FY 2024.pdf (211 KB) Inventory - Items to Remove with Paperwork.pdf (191 KB) Inventory - Items to Remove without Paperwork.pdf (184 KB) Inventory - Missing Items.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Master Services Agreement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve the Master Services Agreement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, as outlined in RFP 24-01 External Independent Auditing Services. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the External Independent Auditing Services of the School District's Budget (as outlined in RFP 24-01). Attached is the Master Services Agreement which will cover fiscal years 2024-2025 through 2028-2029. This Master Services Agreement covers both the District Budget Audit and the Internal Funds Audit. It was approved on May 13, 2024. The purpose of this agenda item is to state that the Master Services Agreement approved on May 13, 2024, will cover both the Budget audit and the Internal Funds audit. A Letter of Engagement will be presented for approval each year for each type of audit, as outlined in Master Services Agreement, prior to initiation of audit service. Per the approved RFP, the auditing fees will be as follows for the School District's Budget Audit. The School District is scheduled to be audited by the Florida Auditor General in fiscal year 2026-2027 (Year Ended June 30, 2027).  Year Ended Annual Audit Single Audit Total June 30, 2025 $65,000 $19,000 $84,000 June 30, 2026 $67,000 $21,000 $88,000 June 30, 2027 FL A/G FL A/G FL A/G June 30, 2028 $71,000 $24,000 $95,000 June 30, 2029 $74,000 $26,000 $100,000 File Attachments RFP 24-01 - External Independent Auditing Services - CRI.pdf (3,680 KB) CRI Master Services Agreement FY 2024 2024-05-16.pdf (7,749 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $16,237.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $16,237.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $16,237.00 to Charter Schools. Public Content The District received its fourth Voucher for Impact Aid Section 7003 Payments dated June 12, 2024, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - Dated June 12, 2024 $424,117.00 Section 7003(d) ESE Support - Dated June 12, 2024 25,933.00 Total Received $450,050.00 The Charter Schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 claiming year. The calculation for the 2024 claiming year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Center 9700 - Destin High School $1,206.00 Center 9800 - Okaloosa Academy 272.00 Center 9805 - NWFSC Collegiate High School 3,865.00 Center 9807 - Liza Jackson Preparatory School 10,894.00 Total $16,237.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 4 2024-06-24.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Extension of Employee Benefits Brokerage Services Agreement with Foundation Risk Partners Corp, DBA Acentria Public Risk, presented by Dr. Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $170,000.00 Budgeted : Yes Recommended Action : Motion to approve renewal of Brokerage Services Agreement with Acentria Public Risk Public Content This agreement will extend Acentria Public Risk’s representation of the district for employee benefits brokerage services. Under this agreement, Acentria will perform services including but not limited to: