Okaloosa County School Board — Regular Meeting, June 24, 2024 — reading text

Roof Coating Project, in the amount of $577,848.00 and ODP to Tremco, in the amount of $669,693.00. Public Content Approval is requested for TPM Program #6, Task Order #32, Scope Modification #2, GMP Florosa Elementary School Roof Coating Project. Scope of Work: This project consists of coating the existing TREMCO modified bituminous roof system that covers the Main Building. Work will entail inspecting and correcting any flashing issues at existing HVAC curbs, vents, exhaust fans and gas pipe stub-ups. Any area of wet insulation will be removed and replaced with new roofing materials. The existing roof will be cleaned, prepped and coated with a new fluid-applied TREMCO reinforced polyurethane elastomeric coating system with a 20-year warranty. The roofing work totals approximately 480 squares. The Total Cost of Work for Task Order #32 Scope Modification #2 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $577,848.00 Pre-GMP Phase Services - Previously Authorized $90,000.00 Owner Direct Purchase (ODP) of TREMCO Materials $669,693.00 Total Cost of Work $1,337,541.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO32 SM2 GMP Florosa Roofing Ver 1.pdf (201 KB) TO#32 SM2 GMP Comp Spreadsheet.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #32, Scope Modification #2, GMP Florosa Elementary School Roof Coating Project, in the amount of $577,848.00 and ODP to Tremco, in the amount of $669,693.00. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #32, Scope Modification #3, Pre-GMP Phase of Central Administration Roof Coating Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Regular Meeting Type : Action Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Recommended Action : Motion to approve TPM Program #6, Task Order #32, Scope Modification #3, Pre-GMP Phase of Central Administration Roof Coating Project, in the amount of $70,000.00 Public Content Approval is requested for TPM Program #6, Task Order #32, Scope Modification #3, Pre-GMP Phase of Central Administration Roof Coating Project, in the amount of $70,000. Central Administration Roof Coating Project: This project consist of coating the existing TREMCO modified bituminous roof system that covers the North section of the Central Administration Building in Niceville. Work will entail inspecting and correcting any flashing issues at existing HVAC curbs, vents, exhaust fans and gas pipe stub-ups. Any areas of wet insulation will be removed and replaced with new roofing materials. The existing roof will be cleaned, prepped and coated with a new fluid-applied TREMCO reinforced polyurethane elastomeric coating system with a 20-year warranty. The roofing work totals approximately 388 squares. Pre-GMP Budget Amount: $70,000 Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #32, Scope Modification #3, Pre-GMP Phase of Central Administration Roof Coating Project, in the amount of $70,000.00 Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 24, 2024 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jun 24, 2024 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Field Trip Requests 6-24-24 SB Meeting.pdf (88 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 24, 2024 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Designation of School Board Members to serve as the Advocacy Representative and Alternate on the Florida School Boards Association Advocacy Committee Meeting : Jun 24, 2024 - Regular Meeting Type : Action Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Recommended Action : Motion to designate (board member) to serve as the Board's Advocacy Representative and (board member) to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2025. Public Content In order to encourage equal representation of all school boards in the FSBA legislative efforts, Article XI, Section 1 of the FSBA Bylaws calls for each district school board to annually designate a board member and an alternate to serve on the FSBA Advocacy (previously called Legislative) Committee. These Advocacy Committee members serve as the key architects of the FSBA Legislative Platform and as essential advocates in our local, state, and federal lobbying efforts. A policy change was approved at the Annual Joint Conference (December 2019) that restructured committees, placing the Advocacy Committee as the overarching, statewide committee. This change also shifted the Legislative Committee to a smaller, more focused subcommittee of the Advocacy Committee, alongside the Federal Relations subcommittee. The Advocacy Committee will begin work in early August and will be appointing its Legislative and Federal subcommittee members by September 1. These roles and responsibilities include: Participation on this committee with statewide representation (one rep from each school district) Interaction with policy makers and stakeholders to promote public education The opportunity to be considered to serve on the Legislative or Federal subcommittees Monthly meetings (and additional meetings for subcommittees) Advocacy and communication leadership Reporting advocacy efforts back to your respective boards The committee term is from July 1, 2024 to June 30, 2025. Mr. Bryant currently serves as the Board's representative and Marti Gardner serves as the alternate. Motion & Voting Motion to designate Tim Bryant to serve as the Board's Advocacy Representative and Marti Gardner to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2025. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Board Members' Announcements/Requests for Information Subject : 13.2 Board Members' Announcements/Requests for Information Meeting : Jun 24, 2024 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Jun 24, 2024 - Regular Meeting Type : Information 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jun 24, 2024 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Jun 24, 2024 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on June 24, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Workshop  Meeting : Jun 24, 2024 - Regular Meeting Type : Public Content A Workshop to review the proposed fiscal year 2024-2025 district department budgets will be held in the Training Room at the School District Central Administration Complex, Niceville, on June 24, 2024, beginning at 11:00 a.m. This meeting will be open to the press and public. This Board Workshop is being live-streamed for the convenience of