Fort Walton Beach Council agenda — 11-27-2007 regular agenda — reading text

i Mr. Miller questioned spending $ 19, 200 of the grant downtown when there are funds in the CRA budget. The City Manager explained the use of the grant monies will allow them to use CRA funds for other needed improvements downtown:' The Mayor opened the floor for public input. As no one wished to speak the public input was closed. Mr. Minich moved to approve Res. 07- 27. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent).  11- 13- 07.. Regular Council 212 . MAYOR/COUNCIL ANNOUNCEMENTS . Mr. Miller asked for a status,'report on the lease with Two Trees Restaurant .at the Golf Club, and was advised that an agreement has been utilized between Mr. Frazier and Mr. T which is working out well, and that the the exclusive use of the attorney for Two Trees will be getting back with the City regarding the language ' veranda' in the lease. j Mayor on his selection as Mayor of the Year from the Florida League of Cities. Mr. Reeves congratulated th~:. Mr. Garvie added his congratulations to the Mayor, as well as to Jo Main for being a finalist for Employee of the Year and the City for being a finalist in the City of Excellence Award. Mr. Garvie also commented on the lOth · anniversary an auction celebration of the and that the Okaloosa Walton Continuum of Care will hold Library Cooperative, Breakers..on December 7 at 6 pm if anyone is interested in attending. at the,~ being developed across from the airport to include plazas and hotels, technical/ scienc~.tpark He also discussed the as well as a new Oi. . community being planned next to the park and that it will be great for the area when developed. Dr. Pullen received clarification that the agreement with Lamar is being planned for placement on the November 27 agenda. Mr. Minich also congratulated the Mayor on his Mayor of the Year Award, and the many programs he works on, includingthe mentoringprogram. Mr. Minich also advised that issues to bring up should be given to the City forward Manager, and not direct'who will bring it up. And finally, the beach re-nourishment program is moving and sand should be ready to be placed on the beach this time next year. He also commented that if someone has something they want Council to be aware of, to put it in writing and to include your name. The Mayor discussed several topics, including a letter from the Boys and Girls Club thanking the City for their the Vision 2015 Vector support; a letter complimenting the Golf Course on the Senior Tournament; he attended Check and discussed some major concerns including transportation; and the ceremony at Beal Memorial for veterans Cemetery for Veteran' s Day. The Mayor discussed funds that are available to establish a cemetery C and this may be something to think about in the future. The Mayor ;further discussed the FLOC resolution not they want a opposing property taxes and that a resolution may be coming for Council to decide whether or tax; and the possibility of forming a Citizens Academy whereby department directors explain how the City functions to the citizens. The Mayor-expressed how honored he was to be nominated, let alone Win, the Mayor of the Year Award at the FLOC DiJ;lller. He congratulated Jo Main as being nominated Employee of the Year and the City for the City of Excellenc,e Award. He said it is an honor and privilege for him to',represent the City and the employees, and Happy Thanksgiving. fspective spouses for their support in all that is done. He wished everyone thanked : a CITY MANAGER ANNOUNCEMENTS The City Manager announced all City offices and facilities, except the Golf Club, will be closed in observance of Thanksgiving on November 22 and 23. She announced the Doll and Teddy Bear Show on November 17; and added thanks to the Mayor as being a good ambassador for the,'City and congratulated Jo Main on being a finalist' for Employee of the Year, as well as the City' s nominati6n in the City of Excellence Award. ADJOURNMENT I U.. There being no further business, the meeting adjourned at 10: 1 0 p.m. j I i APPROVED: ATIEST: MAYOR: c CITY CLERK ddm  CITY COUNCIL MEETING November 27, 2007 Consent Agenda Consideration of a request to authorize the purchase of a vehicle for use in Fire Inspections, which was not part of the FY 2007-08 Budget Fire Chief) c Council Action 1st 2nd Vote: Agenda Item Number: 3 C  CITY OF FORT WALTON BEACH MEMORANDUM DATE: November 20, 2007 TO: Joyce Shanahan, City Manager FROM: Mike Dutton, Fire Chief ~ SUBJECT: Request for Budget Amendment to Purchase Vehicle BACKGROUND: A 2000 Chevrolet Impala was acquired by the City through the Drug Seizure Program" administered by the Poliee Department. The vehicle, 2481, remained part ofPD' s assets and saw limited service until 2006. In an effort to save the City money and at the same time reduce an aging Deet : of staff cars the Fire Department took possession of #2481 in August of last year and assigned it to the Fire Marshal, Jackie Hart. C Over the past four months this vehicle has developed a tendency to not start.Despite a tremendous effort by our Fleet Maintenance Division to " troubleshoot" the malfunction, and that included a diagnostic trip to our local dealer, we have been unable to determine what is causing the problem. These breakdowns have become a source of embarrassment and frustration to the City, the Fire Department, and especially the Fire Marshal. When the vehicle has to be towed in Chief Hart must then look for a temporary replacement or loaner from another Department. This has become extremely difficult since the Police Department has gone to its " take home" program; consequently there are no " loaners" left to borrow. DISCUSSION: Th1JS far the Police Department has put 58, 050.92 into this vehicle from June of 2004 until August of 2006. The fire Department has spent 52, 667.56 on 2481 over the past fourteen months for a total of 510, 718.48. This is for an auto that has a Blue Book Value of 55, 900. 00. There is little doubt that this vehicle needs to be replaced. This has been validated by our Fleet Maintenance Supervisor who has signed off on its non- repairable status. The Fire Department, like all other entities that fall under the General Fund, is already operating with an exceptionally tight budget where there is simply DO excess funding avallable to replace this automobile. To obtain the most cost effective vehicle would be to purchase a new truck similar to the ones being used in CDS for 511, 772. 00. c C:\Documents and Settings\ demery.FWB-LAN\My Documents\StafReports\ Staf Report on Budget AItlendment for Vehicle.doc  RECOMMENDATION: Staff recommends that the City Council approve an amendment to the Fire Department Budget to reflect an additional amount not to exceed 512, 000.00 to purchase a vehicle for the Fire Marshal. If approved there is sufficient funds in Contingency until the amendment is formalized. Reviewed and Concurred: Hold for discussion:_ Denied:_ Joyce Shanahan~ City Manager Date Comments: c c C:\Documents and SeUings\ demery.FWB- LAN\My Documents\StafReports\ Staf Report on Budget Amendment for Vehicle.doc  CITY OF FORT WALTON BEACH JECT: ~:::?~ i:;~~~: uest to Adjust ~iXed. ~ set Invento~ ate: JLJJ! bli FROM: Department (NamelNumber) {/ . '() 0 J 1. The item listed below is excess to the nee Comments ( Required if Not Serviceable) r,{ Not Serviceable