Okaloosa County BOCC — August 18, 2015 — DTS ATCT Recommendation of Award 8-10-2015 — reading text

July 19, 2015 Mr. Tracy Stage, A.A.E. Deputy Airports Director Okaloosa County Airports 1701 State Road 85 North Eglin Air Force Base, FL 32542 Re: RFB AP 60-15; Construct Airport Air Traffic Control Tower and Related Work Destin Executive Airport Destin, Florida Recommendation of Project Award Dear Mr. Stage: Bids for Construct Airport Air Traffic Control Tower and Related Work were opened July 15, 2015 at 2:00 P.M. at 302 N. Wilson St. Crestview, FL 32536. Three bid packages were submitted. Following the bid opening, RS&H reviewed each of three bids submitted and the associated documentation required as part of the bids. A complete tabulation of the bid submittal is attached for your reference. The scope of the project is generally defined as a the construction of a new five story air traffic control tower and associated grading, drainage improvements, utility installation, and roadway construction. The access road will be constructed southeast and northeast sides of Runway 14-32 and connect to Airport Road north of the intersection of Airport Road and Indian Bayou Trail and extend to the new Air Traffic Control Tower northeast of Taxiway E. The new road will have security access at airport road in addition to additional security access around the Air Traffic Control Tower. The bidder’s proposals were submitted under five (5) bid schedules listed as follows: Bid Schedule A: AIR TRAFFIC CONTROL TOWER Lump sum schedule that included the construction of the air traffic control tower structure and supporting mechanical, electrical, plumbing, and fire-protection systems including the emergency generator Bid Schedule B: FURNITURE, FIXTURES, AND EQUIPMENT Furniture allowance schedule for the Contractor to provide air traffic control tower desks, chairs, file cabinets, tables, etc. Bid Schedule C: AIR TRAFFIC CONTROL TOWER EQUIPMENT Lump sum schedule for the Contractor to provide all the air traffic control tower’s operational equipment. Bid Schedule D: SITEWORK AND UTILITIES Unit cost schedule for sitework and sitework utilities including sidewalk, landscaping, and parking modifications. Bid Schedule E: AIRFIELD LIGHTING AND VAULT MODIFICATIONS Unit cost schedule for sitework utilities associated with the modification of the underground utilities including but not limited to the vault and lighting control modifications. Bid Schedule F: ALLOWANCE FOR FORCE ACCOUNT WORK Allowance schedule to cover perimeter fence signage and unknown utility conditions uncovered during construction. Bid Analysis: The apparent low bidder is EMR, Inc. (Environmental Management Resources of Washington, Inc.) with the following bid totals: Local Office: Corporate Office: EMR, Inc. EMR, Inc. 4566 Hwy 20 East, Suite 204 2110 Delaware St, Suite B Niceville, FL 32578 Lawrence, KS 66046 Bid Totals: Bid Schedule A: $ 3,016,690.00 Bid Alternate B: $ 50,000.00 Bid Alternate C: $ 280,030.00 Bid Alternate D: $ 1,069,170.00 Bid Alternate E: $ 304,050.00 Bid Alternate F: $ 105,000.00 Total All Bid Schedules: $ 4,824,940.00 The submitted total bid of $4,824,940.00 is 2.7% above the Engineer’s Estimate of Probable Construction Cost of $4,699,430.00. Pricing from the bidders was competitive and was within the expectations of the Engineer’s Estimate of Probable Construction Cost. We believe EMR, Inc.’s unit prices are reasonable and constitute a balanced bid. EMR, Inc.’s bid forms were properly completed and no mathematical errors were found in their proposal forms. I spoke with Mr. James Foster from EMR July 22, 2015 to confirm subcontractor firms and Disadvantage Business Enterprise (DBE) participation. Mr. Foster confirmed EMR’s commitment to meet and exceed the County’s 4.13% DBE goal. See attached Proposal Forms 18 and 19. The proposal of EMR, Inc. notes in excess of 20 years of experience as a General Contractor in the State of Florida. EMR manages approximately $25M of construction work annually from their Niceville, Florida office. EMR listed numerous relevant project examples in the proposal package, including renovation of the NAS Jacksonville Airport Traffic Control Tower Building 118. They have local experience working on renovation, replacement and sitework projects in Pensacola, FL and Eglin Air Force Base. They also have extensive Department of Defense building project experience. Based upon independent performance evaluations provided with the bid package, EMR completed high quality projects on-time and in a professional manner. Enclosed is the detailed bid tabulation of the submitted proposals for your review. RS&H has reviewed all bids for conformity to contract requirements. Two of the three bid forms contained mathematical (rounding) errors (noted on the bid tabulation). Below is a summary of the bid tabulation of the three bids: Bid Submitted Total Bid Amount - Tabulated EMR, Inc. $4,824,940.00 Lord and Son Construction, Inc. $5,043,786.63 Cathey Construction & Dev. LLC $5,568,454.50 Recommendation: As a result of the evaluations noted above, we take no exceptions to EMR, Inc.’s ability to perform this project based on the submitted information. RS&H recommends that the construction contract be awarded to EMR, Inc. in the amount of $4,824,924.00, subject to legal and financial review and approval by the Okaloosa County Board of County Commissioners. I noted above, a copy of the bid tabulation package and DBE Proposal Forms attached for your review and use. If you have any questions, please contact me at (904) 256-2192. Sincerely, Brad Wente, PE Project Manager Attachments: Bid Tabulation, DBE Forms CC: RS&H – Aaron Jackson, John Walz, Lindsey Maron