Okaloosa County BOCC — March 1, 2016 — Jan 19, 2016 Minutes — reading text

January 19, 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the County Administration Building in Shalimar. Members present were Charles K. Windes, Jr. Chairman; Carolyn Ketchel, Vice Chairman; Wayne Harris; Nathan Boyles; and Trey Goodwin. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John Hofstad, County Administrator; and Greg Stewart, County Attorney. COUNTY ADMINISTRATOR’S UPDATE Mr. Hofstad had nothing. COUNTY ATTORNEY’S UPDATE Mr. Stewart reported communication was received from Mary Esther Mayor Margaret McLemore with concerns of dual taxation regarding payment to the Panhandle Animal Welfare Society (PAWS) for animal control services 1in the county. He said the Legal Department prepared an analysis to see if there was a violation and it is their conclusion there is none. Mr. Stewart requested authorization for the Chairman to execute a letter addressed to Mayor McLemore regarding this legal analysis., Mr. Harris made motion, seconded by Mr. Boyles, to follow Mr. Stewart’s recommendation and to authorize the Chairman to execute the subject letter. 5 yeas. COMMISSIONER’S MINUTE There were no comments from any commissioners. CLERK OF COURTS MINUTE Mr. Stanford said the Clerk’s Office has nothing. PUBLIC COMMENT Ms. Debra Nelson, Campbell Drive, Fort Walton Beach, asked if there is any way the Board can designate the median from Mooney Road north to Highway 85 as a protected wildflower =zone. She expressed concern about the wildflowers being mowed too early. January 19, 2016 -1- Minute Book 74, Page 86 Okaloosa County Board of County Commissioners Mrs. Ketchel explained this area 1is under the control of the Florida Department of Transportation (FDOT). She noted that she is currently working with FDOT about establishing wildflower areas along Highways 123 and 85 after construction is completed. Mrs. Ketchel said she can write a letter regarding Ms. Nelson’s concerns. Mr. Hofstad recommend the Public Works Director work with FDOT officials and research this item further. VISITOR - SUPERVISOR OF ELECTIONS PAUL ILUX, DEMONSTRATION OF NEW VOTING EQUIPMENT Supervisor of Elections Paul Lux, stated training is being held next door to the Chambers on the new election equipment recently purchased by the county for our citizens. He said he wanted to take this opportunity to demonstrate the equipment. Mr. Lux stated the DS200 Digital Scanner is faster and more accurate. The Automark, a piece required to be ADA compliant, takes a blank ballot and displays it on a screen for voting. A third piece of equipment is a tablet which will be used for voter sign in rather than the paper sign in sheets. The last component is the DS850 high speed scanner. It can scan 18,000 ballots per hour. VISITOR - PAT HOLLARN, CHATRMAN FOR CITY OF CRESTVIEW CENTENNIAL Mrs. Pat Hollarn stated that although she 1is a resident of Shalimar, she is present to represent the City of Crestview’s Centennial Committee as its Chairman. She said after creation of Okalocosa County in 1915, 1t was necessary to establish a county seat. The communities of Laurel Hill, Baker, Milligan, and Crestview competed for the selection with Crestview succeeding in the political and electoral contest. Mrs. Hollarn pointed out the Crestview Centennial Committee was created in the fall of 2014. She said the city’s CRA invited its Main Street Crestview Association to plan and implement the year’s celebration. Other individuals and organizations were included in the preparation to produce an entire year of events. Mrs. Hollarn stated that the packets provided to the commissioners outline the calendar of events. The opening event is a dramatic presentation entitled “Crestview Becoming the County Seat” and will be presented on Friday, January 22 at 7 p.m. A matinee performance will be held on January 19, 2016 -2~ Minute Book 74, Page 87 Okaloosa County Board of County Commissioners Saturday, January 23 at 2:00 p.m. The presentation will include Jim Moore (noted lawyer-historian-actor) re-creating Representa- tive William Mapole’s role in the event. Retired Judge Keith Brace will be the Master of Ceremonies. A reenactment of a scene from World War I will be presented, as well as period music provided with historic instruments by the Crestview Chorders. The event is free and will be hosted by members of the Carver Hill Society. This event will be held at Warriors Hall. Mrs. Hollarn noted two other events on the calendar: February 13, a Gala Centennial Ball will be held on Main Street and April 16 Crestview’s 100" Birthday Party will be held on Main Street near the Veterans Memorial. Mrs. Hollarn introduced Brenda Sniff, Crestview CRA Director. Mrs. Sniff thanked the Board for its support of the CRA. She said they have six programs with nine projects being funded. Mrs. Sniff stated Main Street has been tasked with deliverables for the CRA, including revitalization and marketing. CONSENT AGENDA APPROVAL Mr. Windes stated Item #3 will be pulled for further discussion. Mr. Boyles made motion, seconded by Mr. Harris, to approve the Consent Agenda less #3. 1. Airports: Reject all bids for the construction of the Destin Executive Airport Noise Wall and re-advertise for bids 2. BCC Records: Regular Meeting Minutes of November 17, 2015 and December 1, 2015 4. Finance: Budget Resoclutions and Transfers (a) Resolution amending FY 2016 Budget, General Fund (Okalocosa County Sheriff’s revenue) RESOLUTION NO. 16-28 (BA #60) (b) Resolution amending FY 2016 Budget, Tourist Development Fund (FWC grant for artificial reefs) RESOLUTION NO. 16-29 (BA #61) (c) Resolution amending FY 2016 Budget, Tourist Development Fund (FWC grant for reef construction at Fish Haven 13) RESOLUTION NO. 16-30 (BA #62) January 19, 2016 -3- Minute Book 74, Page 88 Okaloosa County Board of County Commissioners (d) Resolution amending FY 2016 Budget, Natural Disaster Special Revenue Fund (Grant for 2014 flood event carried forward) RESOLUTION NO. 16-31 (BA #63) (e) Resolution amending FY 2016 Budget, Law Enforcement Trust Special Revenue Fund (proceeds from confiscated property) RESOLUTION NO. 16-32 (BA #64) (f) Resolution amending FY 2016 Budget, Traffic Education Special Fund (corporate sponsor for student driver education) RESOLUTION NO. 16-33 (BA #65) (g) Resolution amending FY 2016 Budget, Road & Bridge Construction Fund (cash carried forward) RESOLUTION NO. 16-34 (BA #66) (h) Resolution amending FY 2016 Budget, Road & Bridge Construction Fund (miscellaneous grants carried forward) RESOLUTION NO. 16-35 (BA #67) (1) Resolution amending FY 2016 Budget, Water & Sewer Enterprise Fund (FDEP grant for reclaimed water from Niceville to Eglin Air Force Base) RESOLUTION NO. 16-36 (BA #68) (J) Resolution amending FY 2016 Budget, Airport Enterprise Fund (FAA grants carried forward for ARFF building, loading bridges and baggage 1lifts, and air traffic control construction) RESCLUTION NO. 16-37 (BA #69) (k) Resolution amending FY 2016 Budget, Airport Enterprise Fund (FDCT grants carried forward) RESOLUTION NO. 16-38 (BA #70) (1) Resolution amending FY 2016 Budget, EMS Enterprise Fund (Florida Department of Health EMS County Grant) RESOLUTION NO. 16~39 (BA #71) (m) Budget Transfer: Capital Outlay Construction Fund, cash carried forward to restricted balances, BT-16-11 (n) Budget Transfer: Road & Bridge Construction Fund, transfer approved at December 1, 2015 meeting, BT-16-12 (o) Budget Transfer: Road & Bridge Construction Fund, local match for FDOT grant carried forward for the P.J. Adams Parkway design, BT-16-13 (p) Budget Transfer: Tourist Development Fund, Peter Mayer Advertising Task Order #184, BT-16-14 5. Growth Management: Access2Care vendor application January 19, 2016 -4~ Minute Book 74, Page 89 Okaloosa County Board of County Commissioners 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Growth Management: Re-signing of ©previously approved Hazard Mitigation Grant Agreement for Bluewater Bay Curacao/Southwind Area Drainage Improvement Project Human Resources: Approval of hiring rate for Budget & Compliance Manager (Frank Hart at annual salary of $74,048) Sheriff: Reimbursement for expenses related to Teen Driver’s Challenge Program in the amount of $9,935.29 Purchasing: Amendment No. 2 to Contract C04-1113-PS with Panhandle Animal Welfare Society to extend expiration date of contract to January 31, 2016 and continue month-to-month if need arises Purchasing: Amendment No. 1 to Contract C16-2357-TDD with Horizons for janitorial services for beach parks Purchasing: Award bid for pipe inspection crawler to Sanson Equipment Company with total bid price of $113,621 Purchasing: Amendment No. 1 to Contract C06-1335-AP with Schindler Elevator to extend expiration date for procurement process Purchasing: Reject bid from Conecuh Bridge and Engineering for design and materials for the Okalocsa Lane Bridge Purchasing: Lease documents for cardiac monitors/ defibrillators from Southeastern Emergency Equipment Public Works: After-the-fact approval for public event permit requested by Fort Walton Beach Chamber of Commerce for 2016 Mardi Gras Parade on Santa Rosa Boulevard held on January 16, 2016 Public Works: Public event permit request Zfrom Destin Chamber of Commerce for Fifth Bayou, BRay and Back Run/Walk/Marathon to be held January 23, 2016 Public Works: Public event permit request from Destin 50 Beach Ultra for use of county beach area at James Lee Park in Destin on February 13 and 14, 2016 Tourist Development: Peter Mayer Advertising Revised Task Order No. 171 entitled FY 2016 SMP Leisure Broadcast Packages (Contract C12-2007-TDC) Tourist Development: Peter Mayer Advertising Revised Task Order No. 172 entitled FY 2016 SMP Leisure Online Packages (Contract C12-2007-TDC) Tourist Development: Peter Mayer Advertising Revised Task Order No. 173 entitled FY 2016 SMP Co-op Packages (Contract Cl2-2007-TDC) Tourist Development: Peter Mayer Advertising Revised Task Order No. 176 entitled FY 2016 SMP Leisure Print Packages {(Contract C12-2007-TDC) January 19, 2016 -5- Minute Book 74, Page 90 Okaloosa County Board of County Commissioners 22. Tourist Development: Peter Mayer Advertising Task Order No. 184 entitled Gulf to Table Phase II (Contract C12-2007- TDC) 23. Tourist Development: 2016-17 Artificial Reef Construction Grant in the amount of $60,000 (FWC agreement #15274) with a $67,000 matching contribution 24, Tourist Development: Confirmation of the City of Destin’s appointment of Jim Foreman to Tourist Development Council 25. Tourist Development: Submission of grant application for 2016 Gulf Coast Conservation Grants Program in the amount of $70,000 with a $70,000 matching contribution 26. Water & Sewer: Approval of and authorization for Chairman to execute contract modification with Eglin Air Force Base for extension of delivery dates for Eglin Wastewater Treatment reconfiguration 27. Water & Sewer: Amendment (price sheet) to Contract Cl4- 2073-WS with Electric Motor Repailr Services 5 yeas. #3. BCC: Commissioner liaison appointment Mr. Windes stated he put together the liaison appointments and desires to make a couple of changes. He noted there should be four representatives to the Okaloosa Walton Transportation Planning Organization (OWTPO) and advised those appointments will be Nathan Boyles, Carolyn Ketchel, Trey Goodwin, and Kelly Windes. Also regarding the 1liaison to the Value Adjustment Board (VAB), he stated Mr. Boyles will be primary and Mr. Goodwin will be the alternate. Mr. Boyles made motion, seconded by Mrs. Ketchel, to approve the liaison appointments as amended. 5 yeas. PUBLIC WORKS - SCHEDULE PUBLIC HEARING TO ADOPT ORDINANCE CREATING THE PINES AND TRIPLE LAKES ESTATES MSBU Mr. Stewart stated this request is to schedule a public hearing to consider adoption of an