Okaloosa County BOCC — October 7, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: TO 121 Sole Source Approvals DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of sole source forms for GAMPI and Google for Peter Mater task order 121. BACKGROUND: The Task Order Approval Form for Peter Mayer task order 121 targeting meeting professionals was approved by the Purchasing Department on December 23, 2013, but neither page 5 of the task order document nor the sole source forms were signed. County authorization is provided via the Task Order Approval Form, so a County signature is not needed on the task order document itself. The Media Mind and CVENT items do not meet the competitive pricing threshold of $2,500 and those sole source forms are therefore unnecessary. However, payment cannot be processed with incomplete sole source forms for GAMPI and Google. The Meeting Professionals International Georgia Chapter (GaMPI) is the seventh largest chapter in the global MPI organization and Atlanta is a primary meeting and event planner target audience. Google is the number one online search engine and online marketing is an essential component of the County’s marketing approach. The task order was executed prior to the current Purchasing Manager, so Board approval is requested for the GAMPI and Google sole source forms. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve sole source forms for GAMPI and Google for Peter Mater task order 121 and authorize the Chairman to sign the forms. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator