Okaloosa County BOCC — June 3, 2014 — LORD AND SON C — reading text

Le fo, rit / | py Ka pee y Sf4 on pe ab verfixe.- Js rs Errvil, Phe ltd ie 22 sions CONTRACT & LEASE I ERNA [ OORDINATION SHEET Contract/Lease Number: Contractor/Lessee Name: Grant Funded: YES noX rupee = Carititne teen iph 7 Date/Term:___ TAD 1. u GREATER THAN $50,000 Amount:_~/4D 2. [[] GREATER THAN $25,000 Department: £7) 3. LI $25,000 or Less Dept. Monitor ——- 5 Document has been reviewed and includes any attachments or exhibits. mc. C Ya-ld Purchasing Review ocurement requi e re met: Date: 3/2 ASA. Joanne KubliC ¥ Pevigarvs vo. see Purchasing Directér or Designee Risk Management Review | Afi / Risk iyahager oF or designee C22 heen [ Date: sa [ed County Attorney Review =e subye way oes "LG as written: TTA ah Date: = | x Uf [copy St est aaa iz —Traleoiged calico okadosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager AtTALHED mewn * Dol. a Cha RECEIVED MAR 12 2014 NOTES. 76 Dor BNF Boiss REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT SERVICES FOR A NEW OFFICE BUILDING AT THE OKALOOSA COUNTY SHERIFF’S OFFICE LOCATED AT 50 2ND STREET, SHALIMAR, FL RFQ #: BCC 42-14 RFQ DUE: April 18, 2014 @ 4:00 P.M. REQUEST FOR QUALIFICATIONS CONSTRUCTION MANAGEMENT SERVICES PROPOSAL NO. BCC 42-14 The Board of County Commissioners of Okaloosa County, Florida, requests proposals from qualified professional construction management firms to provide construction management services for the construction of a new 2-story 11,000+ GSF building with complete interior finishes to be built at the Sheriff's Shalimar Administrative Campus. The Commissioners have appointed a committee to review and evaluate the proposals. Selection will be pursuant to Chapter 287, Florida Statutes, and Board Policy. Firms desiring consideration should request a copy of the RFQ package from the Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536, 850-689-5960, and furnish all information requested in the RFP. For additional information on the project, contact Zan Fedorak, Okaloosa County Purchasing Department, (850) 689-5960. Construction Management firms desiring consideration should provide one (1) original and six (6) copies of their proposal, which should include a description of the firm’s organization, key personnel, experience and approach to the project. At 4:00 p.m. (local time), April 18, 2014, the proposals will be opened and read aloud. All proposals must be in sealed envelopes reflecting on the outside thereof the proposer’s name and “Proposal on Construction Management Services, Proposal No. BCC 42-14, to be opened at 4:00 p.m., April 18, 2014.” The Board of County Commissioners will consider all proposals properly submitted to the Okaloosa County Purchasing Department, 602-C North Pearl St., Crestview, FL 32536. All proposals received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a guaranteed delivery location by most delivery services. Proposers using mail or delivery services assume all risks of late or non-delivery. The County reserves the right to award the contract to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiating agreement that is in its best interest and its decision will be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Okaloosa County Purchasing Department Attn: Zan Fedorak, Purchasing Services Manager 602-C North Pearl St. Crestview, FL 32536 Zan Fedorak Purchasing Services Manager BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. Chairman 1.00 2.00 REQUEST FOR QUALIFICATIONS (RFQ) CONSTRUCTION MANAGER PROPOSAL NO.: BCC 42-14 SECTION ONE DEFINITIONS 1.01 | County means Okaloosa County, a political subdivision of the State of Florida. 1.02 Architect and Engineer means: DAG. 1.03 Project means the project defined in Section Two of this RFQ. 1.04 — Construction Manager means the successful proposer with whom the County negotiates an acceptable contract. The Contractor must be properly licensed by the State of Florida or the County. SECTION TWO PROJECT DESCRIPTION 2.01 Construction of a new 2-story 11,000+ GSF building to be built at the Sheriff's Shalimar Administrative Campus complete with foundation, all necessary utility services, an elevator and all interior finishes as designed for and as approved by the Board of County Commissioners, or its authorized representative. 2.02 Building shall include one elevator. 2.03 All construction shall be fully compliant with all applicable codes, laws, rules, and regulations from any agency having jurisdiction over the work of this project. 2.04 All construction shall be fully compliant with ADA. 2.05 Construction shall include all necessary site work and stormwater management systems. 2.06 All necessary internal and external signage is to be included. Project Contact: Zan Fedorak Okaloosa County Purchasing Services Manager 602-C North Pearl St. Crestview, FL 32536 850-689-5960 850-689-5970 (Fax) E-mail: zfedorak@co.okaloosa.fl.us SECTION THREE 3.00 CONSTRUCTION MANAGEMENT SERVICES The Construction Manager will be required to perform the following services: 3.01 3.02 3.03 3.04 3.05 3.06 3.07 3.08 3.09 3.10 3.11 3.12 3.13 3.14 BuL5 3.16 31/ Perform budgeting, programming, and scheduling and revising as necessary for the Owner (Okaloosa County). Prepare a GMP for the project and have that GMP approved in writing prior to any construction phase activities beginning. Perform value management on building systems and equipment, specifications and criteria requirements and alternative designs. Suggest new materials, technology, methods, constraints and sequencing. Prepare and periodically update a project budget for the Owner’s approval and prepare trade-by-trade cost estimates or bid package cost estimates. Analyze procurement requirements and responsibilities for safety precautions, temporary site facilities, and equipment, materials, and services for common use of contractors and insure that these are included in the construction documents and coordinate with County Purchasing any items the county chooses to direct purchase (DP). Advise on the method to be used for selecting contractors and awarding contracts. Prepare bid list for approval by the Owner (Okaloosa County) and Architect and make certain that contractors are qualified and capable to perform. Assist the Owner (Okaloosa County) in pre-bid conferences, bid evaluation and development of construction contract documents. Solicit bids from subcontractors and enter into subcontracts with successful bidders, as approved by the County and the Architect and administer construction contracts. Coordinate in the Owner’s (Okaloosa County) interest the work of contractors with activities and responsibilities of the County and Architect/Engineer. Acquire all necessary permits. Schedule and conduct progress meetings no less than once per calendar month. Provide a realistic detailed schedule for operation of construction. Provide continuous monitoring and frequent inspections of work to determine progress and conformance with design documents. Revise and refine the approved estimates of construction cost, developing cash flow reports and forecasts as needed and maintain accurate cost accounting records. Process all shop and as-built drawings. 3.18 Provide project office administration and supervise construction of project. 3.19 Provide site security in coordination with the Sheriff’s Office. 3.20 Process all pay requests from sub-contractors and make payments in accordance with requisitions approved by the Architect and the County. 3.21 Process all requests for change orders, time extensions and claims. 3.22 | Schedule and coordinate all required inspections. 3.23 Maintain project progress records. 3.24 Perform, or cause to be performed, all required remedial work identified during various inspections. 3.25 Assist the Owner (Okaloosa County) in checking out utilities, operational systems and equipment prior to occupancy. 3.26 Determine final completion and notify the Owner (Okaloosa County) and Architect/Engineer. 3.27. Secure a certificate of occupancy. 3.28 Provide a 100% labor, performance and material bond with sureties acceptable to the County. 3.29. Provide and maintain an adequate insurance program, as determined by the contract documents, including liability, builders’ risk and workers’ compensation coverage. 3.30 Provide all other services generally provided by Construction Management on a project of like magnitude and complexity. 3.31 The successful contractor will be responsible for removing all construction debris and ensuring a safe work environment. SECTION FOUR 4.00 CONTENTS OF PROPOSAL You are invited to submit background data with respect to your qualifications for performing services of the nature that will be required under this request. Please submit information, responsive to the questions set out in this RFQ, in the same order as the questions. Responses should be specific and precise, with as much detail as will accurately disclose your capabilities for performing the services to be required of the successful proposer. You may submit additional information or data, not called for by the questionnaire, which you believe would be pertinent to the evaluation of your qualifications or performing the services required. Your ability to organize and present your firm’s proposal shall be indicative of your interest and ability or organize and develop this project. The exclusion of any of the following items may be grounds for rejection of the proposal at the sole option of the Selection Committee. The information and data submitted by proposers will be evaluated competitively. 5.00 SECTION FIVE EVALUATION/SELECTION OF PROPOSALS 5.01 A Selection Review Committee will evaluate all proposals received and: (1) (2) (3) Prepare an alphabetical listing of those proposers determined to be interested and available. Evaluate the proposals meeting minimum submission criteria based upon qualifications and conduct discussions with no less than three firms deemed to be the most highly qualified to provide the services required. Each of the firms will be required to execute the Truth-In-Negotiation certificate as defined in Florida Statutes 287.055. Selection as best qualified will be based on the following considerations: (a) Responsiveness of the proposal in clearly stating an understanding of the work to be performed for the County. (b) Competence, including technical education and training, experience in governmental courthouse projects, availability of adequate personnel, equipment and facilities, the extent of repeat business of the firm and, where applicable, the relationship of cost estimates by the firm to actual costs on previous projects. (c) Current workload. (d) Financial responsibility. (e) Ability to observe and advise whether plans and specifications are being complied with. (f) Past record of professional accomplishments. (g) Proximity to the project involved. (h) Ability to design an approach and work plan to meet the project requirements. Review of all proposals received will proceed as follows: (a) The selection committee will review all written documents submitted. (b) The committee’s ranking of prospective firms shall be based on the firms’ capabilities, ability, and adequacy of personnel, past record, recent experience, current workload, location of the firm or individual. (c) The committee may request