Fort Walton Beach Resolution — 2008-27-FDEP Eglin Stormwater Grant — reading text

fldfs. com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for infonnation: Legislature' s Website at http:// w w.leg. state. f1. us/Welcome/ index. cfin. State of Florida' s website at http:// www.mvtJorida. com/, Department of Financial Services' Website at http:// www. fldfs. coml and the Auditor General's Website at http:// www. state. f1. us/ aude:en. THER AUDIT REQUIREMENTS PART III: <) NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity' s policy (i.e., the audit is not required by Federal or State 1Q"H.'s and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215. 97(8), Florida Statutes, State agencies may conduct or arrange for audits ofState jin an cial assistance that are in addition to audits conducted in accordance with Section 215. 97, Florida Statutes. In such an event, the State QY.oarding agency must arrange forfunding the full cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A- 133, as revised, and required by PART I of this Attachment shall be submitted, when required by Section . 320 ( d), OMB Circular A- I33, as revised, by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of tbe Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399- 3000 B. The Federal Audit Clearinghouse designated in OMB Circular A- l33, as revised ( the number of copies required by Sections . 320 ( d)(1) and ( 2), OMB Circular A- l33, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 DEP Agreement No. LP8921, Attachment D, Page 2 of 5  C. Other Federal agencies and pass- through entities in accordance with Sections . 320 ( e) and ( f), OMB Circular A- l33, as revised. 2. Pursuant to Section . 320( t), OMB Circular A- l33, as revised, the recipient shall submit a copy of the C; reporting package described in Section, .320( c), OMB Circular A- l33, as revised, and any management letters issued by the auditor, to the Department of Environmental Protection the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399- 3000 Copies of fmancial reporting packages required by PART II of this Attachment shall be submitted by or on 3. behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399- 3000 B. The Auditor General' s Office at the following address: State of Florida Auditor General Room 401, Claude Pepper Building 111 West Madison Street Tallahassee, Florida 32399- 1450 4. Copies of reports or management' letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Conunonwealth Boulevard Tallahassee, Florida 32399- 3000 of 5. Any reports, management letters, or other information required to be submitted to the Department Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A- l33, Florida Statutes, or Chapters 10. 550 (local govenunental entities) or 10. 650 ( nonprofit and, for- profit organizations), Rules of the Auditor General, as applicable. Protection 6. Recipients, when submitting financial reporting packages to the Department of Environmental for audits done in accordance with O~ fB Circular A- 133, or Chapters 10. 550 (local governmental entities) or 10. 650 ( nonprofit and for- profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. DEP Agreement No. LP892 I , Attachment D, Page 3 of 5  PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the tenns of this Agreement for a period of 5 years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The 0 recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, orits designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK C; CJ DEP Agreement No. LP8921. Attachment D. Page 4 of 5  I c. Identify the procurement method used to select the vendor. P 3. The following information required for advances to Governmental Entities and Non- Profits pursuant to 216. 181, Florida Statutes. ( Limited to GAA Authorized, Statutorily Authorized, and Aid Grant.. ADDroDriation Cateaories OSXXXX or 14XXXX) remit A. The entity acknowledges the requirement to invest advance funds in an interest bearing account and to interest earned to the Department on a quarterly basis. the Provide a description of how' the entity intends to invest the advanced funds and track the interest earned on advanced funds: Remittances must: 1) be identified as interest earnings on advances, 2) must identify the applicable DEP Agreement ( or Contract) No., and 3) be forwarded to the following address: Florida Department of Environmental Protection Bureau of Finance and Accounting Receipts Section P. O. Box 3070 Tallahassee, FJorida 32315- 3070 B. A letter requesting advance payment from the recipient, on its letterhead, must be attached. C; DEP 55- 222 ( 03- 02) DEP Agreement No. LP8921, Attachment F, Page 2 of3  3. The recipient must provide an estimated budget for each quarter covered by the agreement. The summary information should include salaries, fringe benefits, overhead, con~racts ( specify services to be contracted out), equipment, if authorized ( specify items to be purchased), supplies, travel, and Q other costs. A sample summary format is provided below. The summary should include the breakdown for each quarter of the agreement period. Description First Quarter Second Third Quarter Fourth Quarter Quarter Salaries identify personnel/ titles) Fringe Benefits Contractual Services list services and estimated costs) Equipment identify each item and cost) Supplies Travel Other ( sDecifv) OverheadlI ndirect Total: Certification Statement The forgoing information is presented to the Florida Department of Environmental Protection in support of our request for advance payment. I certify that the information provided accurately reflects the financial issues facing the entity at this time. By: Type Name of Signatory: Date Title: Chief Financial Officer or designee DEP Program Area Review/ ADoroval Recommendation: o Approve Request o Deny Request By: Type Name of Signatory: Date Title: Bureau: Division: The DEP Program Area should forward this information to the Contracts Disbursements Section at MS78. The Contracts Disbursements Section will forward requests for advance payment to the State Comptroller for review and legislature consultation, as aoorooriate. Bureau of Finance & Accounting Use Only DEP 55- 222 ( 03- 02) DEP Agreement No. LP8921, Attachment F, Page 3 of3