Fort Walton Beach Resolution — 2008-27-FDEP Eglin Stormwater Grant — reading text

c_,,,~.,,,,~--,,-,-.,,,",,--,-~,'",:-"-,,,~,,""". RESOLUTION 08-27 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE EGLIN PARKWAY STORMWATER DRAINAGE IMPROVEMENT PROJECT; AUmORIZING THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT; AUTHORIZING THE CITY MANAGER AND A DESIGNEE TO OVERSEE THE PROJECT; AUTHORIZING A FUTURE BUDGET AMENDMENT IF NECESSARY; AND SETTING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: Line item 1772C of the 2008- 2009 General Appropriations Act provides funding for the City' s stormwater improvement project. The City is eligible to participate in this grant program and has applied and been awarded up to $ 200, 000 for the Eglin Parkway Stormwater Drainage Improvement Project. The City Council finds that is in the best interests of the citizens of Fort Walton Beach to participate in the Legislative Grant Program. Therefore, the City Council hereby authorizes the City Manager to execute the Legislative Project Agreement ( LP8921), the City Manager and a designee to implement, supervise, and manage the initiative pursuant to City purchasing policies and procedures and Florida law, and a future budget amendment if necessary. This Resolution shall take effect immediately upon approval by the City Council. AdOPred~~~ J & Qj Id.. 4uk~ Mike Anderson, Mayor ATTEST: Approved for form and legal sufficiency. iit- t:~/ Helen Spencer, C. Clerk  Charlie Crist Florida Department of Governor Environmental Protection leff Kottkamp Lt. Governor Bob Martinez Center 2600 Blair Stone Road Michael W. Sole Tallahassee. Florida 32399- 2400 Secretary July 22, 2008 Mr. Sam Wilson Environmental Specialist City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, Florida 32549 Re: LP8921- City of Fort Walton Beach Fort Walton Beacl~Stormwater Improvement Project Dear Mr. Wilson: Enclosed are two original copies of the proposed Legislative Project grant agreement for the City' s stormwater improvement project. o Please have the City Manager sign on page 6 of the enclosed two copies. Return both copies to us at 2600 Blair Stone Road, Mail Station 3505, Tallahassee, Florida, 32399- 2400. We will arrange for the Deputy Division Director to sign the agreements and mail a fully executed original to the City. If you have any questions about the agreement, please call Susan Taylor at 850/ 245- 8374. Sincerely, J~ ef V Bureau of Water Facilities Funding RH/ st Enclosures cc: Joyce Shanahan - City of Fort Walton Beach Charlotte 'Dunworth - City of F ort Walton Beach o More Protection, Less Process" WWHI. dep. state. fl.us  STATE FINANCIAL ASSISTANCE AGREEMENT C) CITY OF FORT WALTON BEACH DEP AGREEMENT NO. LP8921 STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO LINE ITEM 1772C OF THE 2008 - 2009 GENERAL APPROPRIATIONS ACT THIS AGREEMENT is entered into between the STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, whose address is 2600 Blair Stone Road, MS 3505, Tallahassee, Florida 32399- 2400 (hereinafter referred to as the " Department") and the CITY OF FORT W ALTON BEACH, whose address is P. O. Box 4009, Fort Walton Beach, Florida, 32549 (hereinafter referred to as " Grantee" or " Recipient"), a local government under the laws of the State of Florida, to provide funds for the Fort Walton Beach Stonnwater Improvement project. In consideration of the mutual benefits to be derived heretrom, the Department and the Grantee do hereby agree as follows: 1. The Grantee does hereby agree to perform in accordance with the tenns and conditions set forth in this Agreement, Attachment A ( Project Work Plan), and alJ attachments and exhibits named herein which are attached hereto and incorporated by reference. For purposes of this Agreement, the tenns " Contract" and Agreement" and the tenns " Grantee", " Recipient" and " Contractor" are used interchangeably. 2. . This Agreement shall begin upon execution by both parties and ~ nd no later than August 31, 2009, inclusive. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. 3. A. As consideration for the services rendered by the Grantee under the tenns of this Agreement, the fC) Department shall pay the Grantee on a cost reimbursement basis in an amount not to exceed 200, 000 toward the total project cost estimate of $409, 130. The parties hereto agree that the Grantee is responsible for providing a minimum match of $200,000 toward the project described in Attachment A. Prior written approval trom the Department' s Grant Manager shall be required for changes between budget categories of up to 100.10 of the total budget. The Department' s Grant Manager will transmit a copy of the written approval and revised budget to the Department's Contracts Disbursements Office for inclusion in the Agreement file. Changes greater than 10% will require a fonnal amendment to the Agreement. If the Grantee finds, after receipt of competitive bids, that the work described in Attachment A cannot be accomplished for the current estimated project cost, the parties hereto agree to modify the Project Work Plan described in Attachment A to provide for the work that can be accomplished for the funding identified above. B. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs upon receipt and acceptance of a properly completed Disbursement Request Package ( provided as Attachment B). In addition to the Disbursement Request Package, the Grantee must provide from its accounting system, a listing of expenditures charged against this Agreement. The listing shall include, at a minimum, a description of the goods or services purchased, date of the transaction, voucher number, amount paid, and vendor name. All requests for reimbursement of travel expenses shalI be in accordance with the travel limits established in Section 112. 061, Florida Statutes. The Disbursement Request Package must include: 1) A completed Disbursement Request Form signed by the Grantee' s GrantManager. Such requests must be accompanied by sufficiently itemized summaries of the materials, labor, or services to identify the nature of the work performed; the cost or charges for such work; and the person providing the service or perfonning the work. If payment is. based on an authorized advance for incurred costs, invoices reflecting such costs must be included. After to receipt of advance funds the Grantee shaH provide proof of payment to the Department DEP Agreement No. LP8921, Page 1 of 6  within thirty ( 30) days of receipt of the advance funds. If payment is based on reimbursement, proof of payment of the invoices is required. 0 2) A certification signed by the Grantee' s Grant Manager as to the current estimated cost of the Project; that the materials, labor, or services represented by the invoice have been satisfattorily p~ hased, perfonned, or received and applied to the proj~ t;that all fimds received to date have been applied toward completing the Project; and that under the termS and provisions oftbe contracts, the Grantee is required to make such payments. 3) A certificationby the engineer responsibJe for overseeing construction stating that equipment, materials. labor and s~~ represented by the construction invoices have been satisfactorily invoiced, ~ or recei~ and applied to the Project in accordaDce with constrUCtion contract doeumeo.1s; stadn&1hat payment is in accordance with construction contract provisions; stating that construction, up to the point of