Okaloosa County BOCC — January 13, 2016 — I. f. FWC Grant $127K — reading text

D Bryant Building R Florida Fish and Wildlife Conservation Commission O 620 S. Meridian St. Tallahassee, FL 32399-1600 -F 2. The Federal Audit Clearinghouse designated in Section 200.512, OMB Uniform Guidance (the reporting package required by Section 200.512, OMB Uniform Guidance, should be submitted to the Federal Audit Clearinghouse): AF Federal Audit Clearinghouse T Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 R 3. Other Federal agencies and pass-through entities in accordance with Section 200.512, OMB D Uniform Guidance. B. Copies of audit reports for audits conducted in accordance with Sections 200.500-200.521, OMB Uniform Guidance, and required by Part I of this Attachment (in correspondence accompanying the audit report, indicate the date that the Grantee received the audit report); copies of the reporting Attachment C rev.6.15.15 Page 3 of 6  FWC Agreement No. 15-TBD-1 package described in Section 200.512, OMB Uniform Guidance, and any management letters issued by the auditor; copies of reports required by Part II of this Attachment must be sent to the Commission at the addresses listed in paragraph C. below. C. Copies of financial reporting packages required by Part II of this Attachment, including any management letters issued by the auditor, shall be submitted by or on behalf of the Grantee directly to each of the following: 1. The Commission at the following address: LY Chief Financial Officer N Florida Fish and Wildlife Conservation Commission Bryant Building 620 S. Meridian St. O Tallahassee, FL 32399-1600 N 2) The Auditor General’s Office at the following address: Auditor General’s Office IO G74 Claude Pepper Building 111 West Madison Street Tallahassee, FL 32399-1450 SS U D. Any reports, management letter, or other information required to be submitted to the Commission IS pursuant to this Contract shall be submitted timely in accordance with OMB Sections 200.500-200.521, OMB Uniform Guidance, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 C (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. D Grantees and sub-Grantees, when submitting financial reporting packages to the Commission for audits done in accordance with Sections 200.500-200.521, OMB Uniform Guidance, or Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor R General, should indicate the date that the reporting package was delivered to the Grantee/sub-Grantee in correspondence accompanying the reporting package. O -F - End of Attachment C – AF T R D Attachment C rev.6.15.15 Page 4 of 6  FWC Agreement No. 15-TBD-1 Exhibit 1 FEDERAL AND STATE FUNDING DETAIL FEDERAL RESOURCES AWARDED TO THE GRANTEE PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: CFDA # Federal Program(s) Funds CFDA Title LY Amount n/a none n/a Total Federal Awards N none O COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: N RESOURCES CFDA # IO Federal Program(s) Compliance Requirements Compliance Requirements n/a none SS U STATE RESOURCES AWARDED TO THE GRANTEE PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: IS C MATCHING RESOURCES FOR FEDERAL PROGRAMS: CFDA # D Matching Funds Provided by CFDA CFDA Title Amount of R Matching Funds n/a O none n/a -F Total Matching Funds Associated with Federal Programs none AF SUBJECT TO SECTION 215.97, FLORIDA STATUTES: TCSFA # 77-007 State Project(s) CSFA Title Florida Artificial Reef Program Amount $60,000 R Total State Awards $60,000 D Attachment C rev.6.15.15 Page 5 of 6  FWC Agreement No. 15-TBD-1 COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: State Project(s) Compliance Requirements CSFA # Compliance Requirements 77-007 1. Only the goods and/or services described within the attached Agreement awarded. LY and Attachment A Scope of Work are eligible expenditures for the funds N 2. All provisions of Section 379.249, Florida Statutes and Rule 68E-9, Florida Administrative Code must be complied with in order to receive funding under this Agreement. O N 3. The Grantee must comply with the requirements of all applicable laws, rules or regulations relating to this artificial reef project. IO SS NOTE: Section 200.513, OMB Uniform Guidance (2 CFR 200), as revised, and Section 215.97(5), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Grantee. U IS C - End of EXHIBIT 1 - D R O -F AF T R D Attachment C rev.6.15.15 Page 6 of 6  FWC Agreement No. 15-TBD-1 Attachment D COST REIMBURSEMENT CONTRACT PAYMENT REQUIREMENTS Pursuant to the February, 2011 Reference Guide for State Expenditures published by the Department of Financial Services, invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). In addition, supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. LY Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed. Listed below are examples of types of supporting documentation: N (1) Salaries: O A payroll register or similar documentation should be submitted. The payroll register N should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document (2) Fringe Benefits: IO reflecting the hours worked times the rate of pay will be acceptable. Fringe Benefits should be supported by invoices showing the amount paid on behalf of SS the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. U Exception: Governmental entities are not required to provide check numbers or copies (3) Travel: IS of checks for fringe benefits. C Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. D (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable R property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must O be provided to show compliance with Department of Management