Okaloosa County BOCC — January 13, 2016 — I. f. FWC Grant $127K — reading text

provided by the GRANTEE. ii. Documentation / Criteria Used as Evidence of Performance D 1. A Materials Placement Report shall be submitted to the COMMISSION's Project Manager within 30 days of field operations completion. The R Materials Placement Report form is available on the COMMISSION’s website at http://www.myfwc.com/conservation/saltwater/artificial-reefs/. O The Materials Placement Report must have a certification signature and reflect an accurate material tonnage for the reef deployed as well as a -F detailed description of the type, number, dimensions and overall tonnage of the various sizes of reef materials deployed. This information may be submitted on the materials placement report in lieu of taking loaded and AF unloaded barge measurements. If accurate individual weights of concrete units cannot be obtained or are not known, barge displacement measurements T are required. The GRANTEE's Project Manager or GRANTEE’s designee shall then record the waterline length, width and draft (to the nearest inch) of the loaded barge at all four (4) corners to calculate the average displacement R of water due to the weight of the artificial reef materials. The same barge measurements must be taken by either the GRANTEE's Project Manager or D GRANTEE’s designee when the barge returns to shore after the deployment has been completed. These measurements may not be taken while the barge is offshore at the deployment site. The barge measurements are to be included in the Materials Placement Report. Version 1.0 – June 2013 Attachment A, Page 7 of 12  Attachment A – SCOPE OF WORK Project Name: Okaloosa County Artificial Reef FWC Agreement No. 15-TBD-1 Construction 2016-17 2. A final field report providing the designated observer's narrative, for each day of the reef deployment operations, is required prior to reimbursement. The field report shall include a written chronology and narrative describing details of the deployment, and a performance evaluation of the marine LY contractors who performed the work. The final field report should include photos of the material and loaded barge prior to each deployment and, if available, underwater photographs and video footage (surface and/or underwater). N iii. Timeline for Completion O All artificial reef construction must be completed by December 31,2016. Advance N planning that avoids dependence on a favorable weather window during the final weeks of the project is strongly encouraged. All requests for bid packages from the IO GRANTEE to potential contractors must include language that specifies a completion date that ensures all materials will be in the water by December 31, 2016. Subcontracts with completion dates significantly earlier than December 31, 2016 to SS provide an additional buffer are strongly encouraged. FINANCIAL CONSEQUENCES U IS B. If the GRANTEE fails to complete construction within the time frame specified by the C Scope of Work, the budget amount allocated for that portion of the construction project deliverable not yet completed at the expiration of the Agreement will be deducted from the GRANTEE’s payment. D C. The GRANTEE will not be eligible for reimbursement until all reports have been provided to the satisfaction of the COMMISSION documenting that all work has been completed in R accordance with the Scope of Work, and in compliance with all permit conditions. 3. PERFORMANCE O -F A. Written or electronically transmitted progress reports must be sent to the COMMISSION's Contract Manager at no less than 60 day intervals beginning from the date of execution of this agreement. AF B. The GRANTEE agrees to provide the COMMISSION with a minimum of five (5) days T notice for any artificial reef construction that occurs as a result of this Agreement. C. The GRANTEE agrees to follow all provisions of Section 379.249, Florida Statutes and R Chapter 68E-9, Florida Administrative Code during the term of this Agreement. D D. The GRANTEE agrees to comply with all applicable federal, state, and local statutes, rules and regulations in providing goods or services to the COMMISSION under the terms of this Agreement; including the general and special conditions specified in any permits issued by the Department of the Army, Corps of Engineers and/or the Florida Department of Version 1.0 – June 2013 Attachment A, Page 8 of 12  Attachment A – SCOPE OF WORK Project Name: Okaloosa County Artificial Reef FWC Agreement No. 15-TBD-1 Construction 2016-17 Environmental Protection. The GRANTEE further agrees to include this as a separate provision in all subcontracts issued as a result of this Agreement. E. Funds from this Agreement may not be expended on salaries, training, or parts replacement LY or repairs to rented or contractor owned equipment. Documentation of expenses and survey reports must be submitted with the closeout package in order for reimbursement to be made. 4. COMPENSATION AND PAYMENT N A. COST REIMBURSEMENT O The GRANTEE shall be compensated for a maximum of $60,000 on a cost reimbursement N basis in accordance with the Cost Reimbursement Contract Payment Requirements as shown in the Department of Financial Services, “Reference Guide for State Expenditures” hereto and made a part hereof as Attachment D. IO publication. The cost reimbursement requirements section of the Reference Guide is attached B. INVOICE SCHEDULE SS A single final invoice may be submitted after completion of the deliverable and must be U received by the COMMISSION no later than February 15, 2017 to assure availability of funds for payment. A timely reimbursement request following completion of actual field C. TRAVEL EXPENSES IS operations is strongly encouraged. C D No travel expenses are authorized under the terms of this Agreement. D. FORMS AND DOCUMENTATION R 1. The GRANTEE shall submit a completed Materials Placement Report form along with O the invoice and request for payment. The Materials Placement Report form is available on the COMMISSION’s website at: www.myfwc.com/conservation/saltwater/artificial-reefs. -F AF 5. MONITORING SCHEDULE T A. The GRANTEE agrees to allow the COMMISSION to conduct on-site inspections of the artificial reef materials, staging areas and vessel deployment platform before, during, and after the deployment. R B. No additional monitoring activities have been identified at this time. D 6. INTELLECTUAL PROPERTY RIGHTS See Agreement for applicable terms and conditions related to the intellectual property rights. Version 1.0 – June 2013 Attachment A, Page 9 of 12  Attachment A – SCOPE OF WORK Project Name: Okaloosa County Artificial Reef FWC Agreement No. 15-TBD-1 Construction 2016-17 7. SUBCONTRACTS A. The GRANTEE agrees to follow all requirements of Section 287.057, Florida Statutes, for the procurement of commodities or contractual services under this Agreement. The LY GRANTEE will obtain a minimum of three written quotes for any subcontracts required for Agreements in the amount of $35,000 or less, and the GRANTEE will publicly advertise and send bid specifications to a minimum of five (5) potential subcontractors for any subcontracts required for Agreements in excess of $35,000. N O B. The use of a vendor registered with the Statewide Negotiated Agreement Price Schedule (SNAPS) does not preclude the GRANTEE from the requirements of Paragraph A. N C. The GRANTEE shall submit bid specifications to the COMMISSION 's Contract Manager for approval within ninety (90) days following the execution date of this Agreement. The 30 days following submittal. IO COMMISSION shall provide comments on the bid specifications to the GRANTEE within SS D. All bid specifications must be approved, in writing, in advance by the COMMISSION's Contract Manager, prior to public advertisement or distribution. U E. Any request to use a sole source vendor by the GRANTEE must be requested and justified in writing and approved by the COMMISSION's Contract Manager prior to awarding a IS sole source subcontract under this Agreement.