Okaloosa County BOCC — January 13, 2016 — I. f. FWC Grant $127K — reading text

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: January 13, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Erika Zambello, Marine Economic &Tourist Development Resource Coordinator SUBJECT: FWC Artificial Reef Construction Grant 2016-17 STATEMENT OF ISSUE: Request approval to accept the 2016-2017 Florida Fish and Wildlife Conservation Commission (FWC) Artificial Reef Construction Grant – FWC Agreement No. 15-TBD-1 in the amount of $127,000. BACKGROUND: The Florida Fish and Wildlife Conservation Commission (FWC) has awarded Okaloosa County $60,000 for the construction of an artificial reef approximately 450 ft south of the reef patch deployed at Fish Haven 13 under grant FWC-13243. The project will be utilizing Air Force Research Lab (AFRL) and Eglin AFB donated concrete target materials. The County will be matching the grant with $67,000 in match funds remaining from grant FWC-13243. The draft grant award is attached for reference. The document is still being reviewed and will be revised to reflect the proper match amount. The final grant award will be presented to the Board on January 19. OPTIONS: Approve or Disapprove RECOMMENDATION TO BCC: Approve acceptance of the 2016-2017 Florida Fish and Wildlife Conservation Commission (FWC) Artificial Reef Construction Grant – FWC Agreement No. 15-TBD-1 in the amount of $127,000.  FWC Agreement No. 15-TBD-1 STATE OF FLORIDA FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION AGREEMENT NO. 15-TBD-1 CFDA Title(s): not applicable CFDA No(s).: not applicable Name of Federal Agency(s): not applicable LY Federal Award No(s): not applicable N Federal Award Year(s): not applicable Federal Award Name(s): not applicable O CSFA Title(s).: Florida Artificial Reef Program N CSFA No(s).: 77-007 State Award No(s).: FWC-15-TBD-1 IO State Award Year(s): FY2014-15 SS State Award Name(s): Okaloosa County Artificial Reef Construction 2016-17 This Agreement is entered into by and between the Florida Fish and Wildlife Conservation Commission, U whose address is 620 South Meridian Street, Tallahassee, Florida 32399-1600, hereafter “Commission,” and Okaloosa County Board of County Commissioners, FEID # 59-6000765, whose address is 1804 Lewis Turner Blvd IS - Suite 100, Ft Walton Beach, FL 32547, hereinafter “Grantee.” C WHEREAS, the Commission and Grantee have partnered together to construct and artificial reef comprised of clean pre-cast secondary use concrete structures at a single location within the Fish Haven (FH) 13 permitted D artificial reef site in state waters within the Gulf of Mexico; and, WHEREAS, Grantee has been awarded Okaloosa County Artificial Reef Construction 2016-17, / FWC-15- TBD-1; and, R welfare. O WHEREAS, such benefits are for the ultimate good of the State of Florida, its resources, wildlife, and public -F NOW THEREFORE, the Commission and the Grantee, for the considerations hereafter set forth, agree as follows: AF 1. PROJECT DESCRIPTION. The Grantee shall provide the services and perform the specific responsibilities T and obligations, as set forth in the Scope of Work, attached hereto as Attachment A and made a part hereof (hereafter, Scope of Work). The Scope of Work specifically identifies project tasks and accompanying deliverables. These deliverables must be submitted and approved by the Commission prior to any payment. R The Commission will not accept any deliverable that does not comply with the specified required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. D If this agreement is the result of Grantee responses to the Commission’s request for competitive or other grant proposals, the Grantee’s response is hereby incorporated by reference. 2. PERFORMANCE. The Grantee shall perform the activities described in the Scope of Work in a proper and satisfactory manner. Unless otherwise provided for in the Scope of Work, any and all equipment, products GRANT - GOVERNMENTAL ENTITY Ver. June 15, 2015 Page 1 of 20  FWC Agreement No. 15-TBD-1 or materials necessary or appropriate to perform under this Agreement shall be supplied by the Grantee. Grantee shall obtain all necessary local, state, and federal authorizations necessary to complete this project, and the Grantee shall be licensed as necessary to perform under this Agreement as may be required by law, rule, or regulation; the Grantee shall provide evidence of such compliance to the Commission upon request. The Grantee shall procure all supplies and pay all charges, fees, taxes and incidentals that may be required for the completion of this Agreement. By acceptance of this Agreement, the Grantee warrants that it has the capability in all respects to fully perform the requirements and the integrity and reliability that will assure good-faith performance as a responsible Grantee. Grantee shall immediately notify the LY Commission’s Grant Manager in writing if its ability to perform under the Agreement is compromised in any manner during the term of the Agreement. The Commission shall take appropriate action, including potential termination of this Agreement pursuant to Paragraph nine (9) below, in the event the Grantee’s ability to perform under this Agreement becomes compromised. N 3. AGREEMENT PERIOD. O A. N Agreement Period and Commission’s Limited Obligation to Pay. This Agreement is made pursuant to a grant award and shall be effective upon execution by the last Party to sign, and shall IO remain in effect through 12/31/2016. However, as authorized by Rule 68-1.003, F.A.C., referenced grant programs may execute Agreements with a retroactive start date of no more than sixty (60) days, provided that approval is granted from the Executive Director or his/her designee and that it SS is in the best interest of the Commission and State to do so. Agreements executed under this grant award shall not precede a start date of 02/01/2016. For this agreement, the retroactive start date was not approved. The Commission’s Grant Manager shall confirm the specific start date of the U Agreement by written notice to the Grantee. Agreements executed under this grant award shall not precede a start date of 02/01/2016. The Grantee shall not be eligible for reimbursement or IS compensation for grant activities performed prior to the start date of this Agreement nor after the end date of the Agreement. For this agreement, preaward costs are not eligible for reimbursement. C If necessary, by mutual agreement as evidenced in writing and lawfully executed by the Parties, an Amendment to this Agreement may be executed to lengthen the Agreement period. 4. COMPENSATION AND PAYMENTS. D A. R Compensation. As consideration for the services rendered by the Grantee under the terms of this Agreement, the Commission shall pay the Grantee on a cost reimbursement basis in an amount not O to exceed $60,000. B. -F Payments. The Commission shall pay the Grantee for satisfactory performance of the tasks identified in Attachment A, Scope of Work, as evidenced by the completed deliverables, upon submission of invoices, accompanied by supporting documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and deliverables in writing by the Commission’s AF Grant Manager identified in Paragraph eleven (11), below. Unless otherwise specified in the Scope of Work, invoices shall be due monthly, commencing from the start date of this Agreement. T Invoices must be legible and must clearly reflect the Deliverables that were provided in accordance with the terms of the Agreement for the invoice period. Unless otherwise specified in the Scope of Work, a final invoice shall be submitted to the Commission no later than forty-five (45) days R following the expiration date of this Agreement to assure the availability of funds for payment. Further, pursuant to Section 215.971(1)(d), F.S., the Commission may only reimburse the Grantee D for allowable costs resulting from obligations incurred during the agreement period specified in Paragraph three (3). C. Invoices. Each invoice shall include the Commission Agreement Number and the Grantee’s Federal Employer Identification (FEID) Number. Invoices, with supporting documentation, may GRANT - GOVERNMENTAL ENTITY Ver. June 15, 2015 Page 2 of 20  FWC Agreement No. 15-TBD-1 be submitted electronically to the attention of the Commission’s Grant Manager identified in Paragraph eleven (11), below. If submitting hard copies, an original and two (2) copies of the invoice, plus all supporting documentation, shall be submitted. All bills for amounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. Grantee acknowledges that the Commission’s Grant Manager shall reject invoices lacking documentation necessary to justify invoiced expenses. Match. Pursuant to grant program guidelines, the Grantee is not required to contribute non-federal D. LY match towards this Agreement. If