Fort Walton Beach Council agenda — 10-25-11 regular — reading text

2011. Mr. Beedie informed Ord. 1854 re- enacts the dog friendly dining provisions in the LDC on a permanent basis. He further stated there have been no issues with the dog -friendly dining the past three years. Council was advised the fees associated with this provision are the building permit fees. City Cou" al of Fort Wallop Beach pogc 2 p,.- Packet Pg. 17 Regular Meeting Minutes October 11, 2011 to adopt Ord. 1854 on first readine carried RESULT: FIRST READING [UNANIMOUS] Next: 10/25/ 20116: 00 PM MOVER: Dennis Reeves, Council Seat 3 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 12. ORDINANCES -- SECOND READING None. 13. APPOINTMENTS None. 14. ACTION --DIRECTION --DISCUSSION 1. Announcement of Brownfield Designation Hearing A public hearing will be held on October 25, 2011 by the City Council to designate property in the City as a Brownfield area. Mr. Beedie advised that in order to fulfill the requirements of the Florida Statutes, the City must announce prior to an upcoming public hearing that it intends to designate a Brownfield area in the City. Mr. Beedie announced that a public hearing will be held on Tuesday, October 25, 2011, at 6: 00 pm to designate a Brownfield area in the City at 25 Miracle Strip Parkway. It was noted this is a regularly scheduled Council meeting. a The vote on the motion to conduct a public hearing on October 25, 2011 by the City Council to designate property at 25 Miracle Strip Parkway in the City as a Brownfield area carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Demos Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 15. CITY MANAGER REPORTS The City Manager reminded the public of the public hearing on Tuesday, November 1 at 6: 00 pm on the Kenwood Traffic Study. 16. CITY ATTORNEY REPORTS None. 17. MAYOR/ COUNCIL COMMENTS Dr. gossom was advised the Administrative Services Director is working on background checks and references for city attorney applicants. City Council of Foot Walton Beach Page F''• ' Packet Pg. 18 Regular Meeting Minutes October 11 2011 Dr. gossom discussed the issue of the inconsistent process of performance evaluations for the City's Charter Officers ( City Manager, City Clerk, and City Attorney). She stated her feeling that the performance evaluations for charter officers should go through the Citys Human Resource Director to compile comments, and asked whether Council wanted to place on an agenda for January or discuss tonight. The City Manager recommended he do a staff report on each process for Council to review and study and place it on the agenda for October 25 for discussion. The City Clerk explained performance evaluations are due annually on an employee's anniversary date, and since her anniversary date is October 24 her evaluation needs to be in by that date in order for her to receive any monetary or vacation days. The Finance Director stated a check would be cut for the City Clerk immediately after her evaluation if it is after October 24. cN Dr. gossom stated the importance of conversation and dialogue that takes place between Council and the Charter Officers to establish and identify issues so the employee knows what areas, if a any, need to be worked on. 30 Consensus of Council was to discuss the issue of performance evaluations for the City's Charter m Officers at the October 25, 2011 Council meeting. Dr. gossom thanked the City's sanitation and fire departments for the time they spent with her on c Friday. i 2a Mr. Rigdon invited everyone to the Northwest Florida Fair on October 25 and stated it will be a° the biggest and best fair to date. Mma Mr. Rynearson congratulated the Police Chief and the department on their reaccredidation. Mr. Rynearson also advised a section of the City water bill has a place for citizens to suggest a tag line for the City and asked everyone to consider making a suggestion. 0 The Mayor advised that the City will host the Okaloosa County League of Cities on October 18 at 6 pm at Two Trees; announced Dog Daze this coming Saturday, October 15 at the Landing, o, and the City Employee luncheon next Wednesday, October 19. The Mayor also informed he attended the Gulf Power Symposium where the economic future of the area was discussed. v E 18. ADJOURNMENT: 6: 36 pm Approved: Mayor: Attest: City Clerk t, ounaa o) Port Walton Boaz* Page 4  City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: October 25, 2011 Subject: Purchase of Spare Pump for Pump Station No. 2 L BACKGROUND: I. I. The FY 2011 - 12 budget for Sewer Collection in the Utilities Fund includes purchasing a new spare pump for Pump Station No. 2 on Mooney Road to allow for the removal of a pump for maintenance and/ or repair. 1. 2. The purchase of the spare pump will allow the City to continue to operate Pump Station No. 2 without a disruption in service. 2. DISCUSSION: 2. 1. In FY 2007 -08, City Council approved a capital improvement project to rehabilitate the dry well and replace the pumps at Pump Station No. 2. The existing pumps were replaced with new 34 hp ITT Flygt dry pit submersible pumps, supplied by Jim House & Associates, Inc. in Fa rhope, Alabama. The Flygt pumps were selected through a competitive pre -qualification process. 2.2. A spare pump was not included in the original Pump Station No. 2 rehabilitation project. However, a spare pump is necessary to provide redundancy at the pump station and to allow maintenance and/ or repair ofthe existing pumps without a disruption in service. 2. 3. In order to match the make and model of the existing pumps, a quote was obtained from Jim House & Associates, Inc., who is the sole source vendor for ITT Flygt pumps in Alabama and the Florida Panhandle. The quote from Jim House & Associates, Inc. includes one ( 1) 34 hp Flygt Dry-Pit Submersible non -clog pump with a design point of 500 gallons per minute at 116 feet of Total Dynamic Head. The total quote amount is 22, 579. 3. 3. 1. In the FY 2011 - 12 Sewer Collections budget, $ 24,000. 00 was allocated towards the purchase of a spare 34 hp pump for Pump Station No. 2 on Mooney Road. There is sufficient funding in Account No. 401 - 1350 -5354680 to purchase the pump and the necessary items to make the pump operational. 4. 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award a sole source bid for an ITT Flygt 34 hp  dry-pit submersible spare pump for Pump Station No. 2 to Jim House & Associates, Inc. of Fairhope, Alabama in the amount of $22, 579 that includes the pump and other items for a fully -operational system. 4.2 Staff also requests approval to utilize the remaining $ 1, 421, as needed, to purchase other items necessary to make the pump operational. ATTACHMENTS: ITT Flygt Sole Source Letter DOC) Jim House & Associate, Inc. Quote ( PDF) SIGNATURE BLOCK: Michael Beedie Completed 10/ 05/ 2011 12: 51 PM Finance Completed 10/ 11/ 20118: 28 AM Carole Jones Completed 10/ 13/ 20114:20 PM City Manager Completed 10/ 17/ 2011 1: 41 PM City Council Pending Packet Pg. 21  8. 2. a Mark A Shaw ITT SE Territory Manager ITT Flygt Products ITT Water & Wastewater U.S. 766 A.N Sandy LN Elkhorn WI 53121 Cell 262 227 3763 muk.shaw@itt. com October 19, 2011 RE: To whom it may concern; This letter is to confirm that Jim House & Associates located at 16 49 I Street North, Birmingham, Alabama is the sole authorized distributor for ITT Flygt pumps and parts for the State of Alabama and the Panhandle of Florida. If you have any questions feel free to call. Sincerely, Mark A SPnsw Mark Shaw SE Territory Manager ITT Flygt Products 766 N Sandy Ln Elkhorn WI 53121 262 227 3763 Cell