Okaloosa County BOCC — January 18, 2013 — Matrix Design Group Final Invoice — reading text

EXHIBIT I CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT APPROVING DEPARTMENT COMPLETED BY DEPARTMENT DATE: 12/12/2012 VENDOR NAME: Matrix Design Group, Inc. VENDOR #: 21101363 COUNTY AGREEMENT # (Contact Contract/Lease Coordinator, if unknown) C11-1860-GM TASK COUNTY/FEMA VENDOR ORDER # PROJECT # BUDGET INVOICE # (if. applicable) (if applicable) DEPARTMENT# ACCOUNT# AMOUNT 12396 701112 534003 $61,540.50 TOTAL $61,540.50 APPROVED FOR PAYMENT (please initial, as applicable and date) : H ENGINEER/ARCHITECT/PROJECT MANAGER 7 DATE: COUNTY PROJECT MANAGER: Yp_— DATE: 12/12/2012 ae P | Lo UY ¥ ‘ DEPARTMENT HEAD: CA y DATE: uf z { RO; F FINAL PAYMENT: YES FNO CONTRACTS & GRANTS DATE: _. CONTRACTS & GRANTS MANAGER: DATE: __ COUNTY ADMINISTRATOR APPROVAL : . (Only Payments $25,001 - $50,000) FINAL PAYMENT APPROVAL (if needed): PURCHASING DIRECTOR: (Only Contracts ~ =: $25,000) COUNTY ADMINISTRATOR : (Only Contracts between $25,001 to $50,000) Contracts Over $50,000 — BCC Approved COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCALYR: DATE RECEIVED: _ Le Fommrevised 1-20-2011 . denim? 43> Research Parkway a rix ag! Suite 300 DESIGN GROUP Colorado Springs, CO 80920 Okaloosa Coun: d of County Commissioners Debbie Clabauc! 812 E. James L¢ Crestview, FL $2539 DATE: INVOICE NUMBER: PROJECT NAME: PROJECT MANAGER: PROJECT NUMBER: JOB TYPE: DOLLAR LIMIT: REFERENCE #: November 29, 2012 Okaloosa Small Arca Studies 111.400.002.000 Contract Amount Percent Complete Previously Billed Invoiced This Month 1. Project Kick-Ofi $7,510.00 100% $7,510.00 2. Initial Data Collection, Mapping and Analysis $14,010.00 100% $14,010.00 3. Missions Conflict and Database Analysis $19,870.00 100% $19.870.00 4. Analysis of Future Lanc ving Options $27,990.00 100% $27,990.00 5. Changes to Policy and Regulatory Framework $65,315.00 100% $65,315.00 6. Draft Small Area Studies Report Development $32,140.00 100% $32,140.00 7. Prepare Final Report $18,586.00 100% $9,292.50 $9,292.50 8. Present Final Report to Local Gaverning Bodies $9,505.00 100% $0.00 $9,505.00 9. Public Participation Strategy $73,423.00 100% $73,424.00 Amendment I $48,025.00 100% $5,282.00 $42,743.00 TOTALS $316,374.00 100% $254,833.50 $61,540.50 Total this Invoice $61,540.50 OUTSTANDING INVOICES Invoice Number Amount 31-60 Days 61-90 Days 90+ Days | Please note, if you have recently sent payment, please disregard this notice. Thank you. Remit to: Matrix Design Group, Inc. 2435 Research Parkway, Ste 300, Colorado Springs, CO 80920 Phone: 719.575.0100 Fax: 719.575.0208 EXHIBIT H CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts & Leases Coordinator) pate: (77 7 #7) BS TO: Contracts & Grants Manager, Finance Department Contracts & Grants Division a i ahs, SUBJECT: Contractno. @/-/5¢0 -OIA MANAGING DEPARTMENT: — (ww 98) ur P7EOM oh CONTRACTOR'S NAME: POV AT, le L5G Crnng . (Pre ¥ oy j~ ; Ks « PROJECT TITLE: lr7- Coun m dn all Vt9 be. Inc to The attached has met the final payment contract requirement in subject contract. - Yes No 1. Final Invoice | a7 O . a 2. Completed Contract/Lease Payment Approval Form =e CJ 3. Close-Out Documents Yes No N/A a. Signed Release of Lien LC] L] [— -b. Proof of Completion Advertisement C] C] (4 c. Certificate of Insurance CJ CJ [e+ d. Consent of Surety to Final Payment C] L] Ly e. Proof of Performance/Payment Bond LC] C] i} Continuation 12 Months Following Final Payment . Yes No 4. Agenda Request a LC] Remarks Sion tl pepuesp v3 aA de Peres. Cop A hele (2/2/12 ntracts and Lease Coordinator DATE Tri-County SAS Progress Report September 1, 2012 - November 30, 2012 Page 1 TRI-COUNTY SAS PROGRESS REPORT TO: Ken Little, Okaloosa County/Growth Project Coordinator CONTRACTOR: Matrix Design Group, Inc. | TITLE: Tri-County Small Area Study PERIOD COVERED: September 1, 2012 through November 30, 2012 PROJECT MANAGER: Celeste Werner, 602.288.8344 The following text describes the activities performed through November 30, 2012. Only tasks in which activity occurred during the reporting period are addressed. The statements and conclusions in this report are those of the Contractor and not necessarily those of Okaloosa County. The mention of commercial products, their source, or their use in connection with material reported herein is not to be construed as actual! or implied endorsement of such products. Task 1A Project Kick off Meeting - ©O! Task 1B Project Responsibilities / Project Management ~ << The Matrix Project Manager have provided necessary. communication and coordination with the Okaloosa County Project Manager through email and telephone throughout the period identified above. Haas Center has also provided communication efforts with the Okaloosa County Project Manager and other project participants during this timeframe. During this time, there were several opportunities for coordination and communication including email correspondence and telephone conferences with local utility providers regarding the regulations for height restrictions and lighting standards. Okaloosa SAS Progress Report 2012 11 06 MZP Gh EAE | Tri-County SAS Progress Report ile ii September 1, 2012 - November 30, 2012 Page 2 PIAL Dava COLLECTION, MAPPING AND ANALYSIS - COMPLETE. Task 2A GIS Data ~ COMP.) Task 2B Validate Issues ~ © Task 2C Delineate Study Area » COMPLETE Task 2D Prepare Draft Land Use Compatibility Guidelines - ¢ Task 2E Planned Capacity - COM: & "TASK 3. LON CONELICT AND TF Task 3A Assess the Need for Planning Subareas - 2O™MPL! Task 3B Refine Land Use Capability - < : Task 3C Policy / Regulatory Analysis - COMPLETE LLYSIS OF PUTURE LAND PLANNING OPTIONS - CO! $ TO POLICY AND REGULATORY FRAMEWORK - COMPLETE Based on comments received from the utility and power companies, Matrix refined the land use ordinances (Eglin Military Airport Zone / Military Influence Overlay District) to strike a compromise and balance the needs of the community and the military. The following regulations of the participating jurisdictions were modified to incorporate the recommendations of the utility and power companies in the Tri-County region. = Eglin Military Airport Zone (EMAZ) & Military Influence Overlay District (MIOD) The land use compatibility guidelines were incorporated into the Land Use Element of the Walton County Comprehensive Plan. PT SMALL AREA Srupres Rerort DEVELOPMENT - Cx This task was complete in the previous reporting period. TASK 7. PREPARE FrnaL Report -COMPELIOTT Matrix finalized the initial Planned Capacity Memo and the update to the memo during this period. It is referenced in the document as Appendix Q. There were minor revisions made to the Executive Summary which was incorporated into the Tri- County Small Area Studies Final Report. Past deliverables were organized and accounted for in the Appendices of the Final Report. 'TO LOCAL GOVERNING BODIES FOR ACCEPTANCE. Matrix made final presentations to the following organizations / jurisdictions. The dates and locations are specified below: Okaloosa SAS Progress Report 2012 11 06 MZP Tri-County SAS Progress Report September 1, 2012 - November 30, 2012 Page 3 October 22, 2012 Commissioner/Okaloosa County Final Presentation October 22, 2012 MGAG Final Presentation October 22, 2012 MSPEC/EXCOM Final Presentation October 22, 2012 Crestview City Hall, Crestview Final Presentation October 22, 2012 DeFuniak Springs City Hall, DeFuniak Springs Final Presentation October 23, 2012 Walton County Courthouse, Walton County Final Presentation October 25, 2012 County Administration Building, Santa Rosa County Final Presentation October 25, 2012 Freeport City Hall, Freeport Final Presentation Immediately following the final reports to the governing bodies of the Tri-County region, Matrix updated the project website to include the final presentations for the jurisdictions. ager O Tron Task 9A Monthly Project Manager Coordination - COMPLETE The Matrix Team Project Manager conducted conference calls with the Okaloosa County Project Manager on an as-needed basis, to foster coordination, provide updated status and identify the organization and requirement of the Final Report and the appendices. Task 9B Military Growth Advisory Group Workshops - COMPLETE Matrix prepared for, attended, and facilitated the sixth and final meeting of the MGAG on October 22, 2012. Task 9C Military Sustainability Partnership Executive Committee Briefings - COMPLETE Matrix prepared for, attended and facilitated the sixth and final meeting of the ExComm on October 22, 2012. Task 9D Public Meetings/Focus Group Sessions - CO No Public Meetings were held during this period; however, Matrix prepared for, facilitated, and presented the final report at public hearings for the jurisdictions as stated in Task 8. Task 9E Ambassador Program ~ COMPLETE Task 9F Informational! Brochure - COMPLETE Task 9G Project Website / Social Media Update - COMPLETE The Matrix Team continued to update the project website (www.smallareastudies.com) through the months of September and October with the final report documents. The website was updated after the final presentations. Task 9H Okaloosa County Commissioner Update - COMPLETE Matrix prepared and facilitated an Okaloosa County Commissioner update meeting with Eliot Kampert and Ken Okaloosa SAS Progress Report 2012 11 06 MzP Tri-County SAS Progress Report September i, 2012 - November 30, 2012 Page 4 SUPPLE NTAL TASKs (ROCK HL. LZ anp LZ Bast) - compuicri: During this reporting period, the data was analyzed for Rock Hill Landing Zone (LZ) and LZ East and maps and compatibility assessment were refined to include these areas. The update occurred in the Original Planned Capacity Memo and the Update to this memo. These memos are found in Appendix Q. Okaloosa SAS Progress Report 2012 11 06 MzpP