Fort Walton Beach Council minutes — 08-13-13-regular — reading text

carries and allow the agent to review and evaluate the proposals. Mr. Mead moved for Council authorization to reject all proposals for RFP 13 -06 for Group Health Insurance and RFP 13 -017 for Dental & Vision as issued by Public Risk Insurance Agency and to remain with PRM for group health insurance, Florida Combined Life for dental insurance and NVA for vision insurance for FY 2013 -14. Ms. Jamieson seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Amy Jamieson, Council Seat 5 AYES: Griggs, gossom, Mead, Goodwin, Jamieson, Rigdon, Rynearson Honorary Designation of a Street for Colonel Bud Day Mr. Griggs discussed the possibility of an honorary street designation for Col. Bud Day. The City Manager stated two possible locations for consideration could be Highway 98 or Beal Parkway, where Col. Day's law office was located. However, since both of these are state roads it would take coordination with DOT and possibly the state legislature. The City Manager stated Staff could research the issue if Council desires. Clarification was given that this would be an honorary designation only; there would be no changes in street names and the signage would consist of a small sign or plaque. The City City Council ofFort Walton Beach Page 8 PHnten/ 8 /192013  Regular Meeting 263 Minutes August 13, 2013 Manager stated this was done a few years ago around the Carson Drive area when a street was designated Seymour Way in honor of one of the church pastors in the area. Mr. Griggs moved to designate a street in honor of Col. Bud Day and to direct Staff to return with recommendations whether a state or city road should be designated, and the procedures necessary for the designation. Mr. Goodwin seconded motion and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bobby Griggs, Council Seat 1 SECONDER: Trey Goodwin, Council Seat 4 AYES: Griggs, gossom, Mead, Goodwin, Jamieson, Rigdon, Rynearson J Discussion of Okaloosa- Walton TPO Voting Reapportionment Discussion of City' s position on the proposed reapportionment of voting members for the Okaloosa- Walton Transportation Planning Organization to be discussed at the August 22, 2013 TPO meeting. The City Manager reported the Okaloosa -Walton Transportation Planning Organization OWTPO) has done their 10 -year reappropriation of votes, which is based on population of cities, and the City of Crestview has surpassed Fort Walton beach as the most populated City. Therefore, the TPO is discussing decreasing the City' s voting membership to two members and giving Crestview three voting members. Although no decisions have been made, the City Manager has talked with the other cities and the County, and he will make a presentation at the August 22 TPO meeting that the County reduce their members to four and give a member to Crestview, whereby Fort Walton Beach can keep their three members. The City Manager urged the City's voting members to attend the meeting on August 22. This was an information item for Council. CITY MANAGER REPORTS The City Manager introduced and welcomed Ella Mae Walters, the City's new Human Resources Director. The City Manager announced the Employee Golf Tournament and Picnic on August 24 at the Fairgrounds. He advised that at the next meeting he will update Council on the Soundside and Landmark projects, and the status of the Recreation Center. The City Manager reminded everyone of the Special Council Meeting next Tuesday, August 20, at 5: 30 pm to discuss surplus properties. CITY ATTORNEY REPORTS The City Attorney reminded Council that a special meeting will be held on August 27 at 5: 00 pm on Roberts Rules of Order and the Sunshine Laws. Cdc Council Of Fort Walmn Beach Page 9 Printed 8119/ 2073  Minutes August 13, 2013 MAYOR/ COUNCIL COMMENTS Dr. gossom advised Head Start closed out their budget year $ 110, 000 under budget and were able to purchase vehicles and new flooring for the various centers, and their new offices are on Lewis Turner Blvd. Dr. gossom also advised Opportunity Inc has moved their offices to Lovejoy Road. She also spent some time visiting the City' s Purchasing Department and was impressed with the thoroughness of the Purchasing Staff. Mr. Mead requested invoices for the labor and other attorneys the City retains. I Ms. Jamieson noted the various opportunities provided by the CDBG Block Grant. Mr. Rigdon noted the lengthy discussion earlier in the evening regarding the resolution to support a sand tracer study. Mr. Rynearson congratulated Dr. gossom and the Head Start organization on their funding success for this yew. He also praised Purchasing Agent Paul Eubanks in procuring separate bids for the seed and fertilizer for the golf course. Mr. Rynearson also noted his concern regarding the posting of employees' salaries on the City's web page, stating the information does not relay years on the job or the education or experience of the employee, that it is only a small piece of the story. The Mayor received a letter from a thankful citizen for the assistance the City provided her; announced the National Night Out was a fun time despite the weather; the Farmer' s Market is a great event and they are looking at expanding. The Mayor also discussed revisiting the branding initiative with the slogan' The Treasure of the Emerald Coast; announced the Florida League of Cities upcoming conference; and the wonderful retirement party for City employee Henry Hill. The Mayor recapped the citizen participation regarding the budget, stating at the June 18 meeting 16 people were for and 3 were against; the August 12 meeting 5 were against and 4 were in favor; and between June 18 and August 12 he received 4 entails, 2 were in favor and 1 was against, and one individual wanted additional information. He also stated he received 8 e -mails from the person against it, and he received no phone calls at all one way or another. ADJOURNMENT: 8: 39 pm Approved: s/ Mayor: / Q/I, G/ O i Attest, J City Clerk Page 10 Printed 81192813 al- Fort Walton Beach  COUNTY MUNICIPAL, Ah OTHER LOCAL PUBLIC OFFICERS LAST NAME - FIRST NAME - MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHCRT', OR COMMITTEE Mead, John Fort Walton Beach City ColTncil MAILINSADDRE55 THE HOMO, COUNCIL, COMMI55I014, AUTHORRY OR OOMMITTEE ON 241 Linstew Drive WHICH I SERVE IS A UNIT OF Ki CITY OCOUNTY O OTHER LOCAL AGENCY Port Walton Beach PYoosa DAAj= L3, E LVS RED WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of govemmerk on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and Don advisory bodies who are presented with a voting conflict M interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112. 3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special prvale gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal ( other than a government agency) by whom he or she is retained ( including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163. 356 or 161357, F. S., and officers of independent special tax districts elected on a one -acre, one -vote basis are Trot prohibited from vofing in that capacity. For purposes of this law, a' relative" includes Only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, MmAn -law, and daughter -in -law. A' business associate" means any person or entity engaged in or carrying on a business enterprise with the oficer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and fling this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in Me situations described above, you otherwise may participate in these matters. However, you MUM disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form ( before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. ( Continued on other