Fort Walton Beach Council minutes — 02-12-08 regular minutes — reading text

Department with several desperately needed safety devices, enhancement of the Advanced Life Support equipment, and a replacement backup generator for Station 7. The City' s share of the 90% Federal/ 10% match is $ 7, 270. Mr. Miller moved to accept the 2007 FIRES Grant award in the amount of $72, 700 from the Federal Emergency Management Agency; and a to fund the City' s match of $ 7, 720. budget amendment to the General Fund Mr. Reeves seconded motion and It carried I unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. ENGINEERING SERVICES FOR WASTEWATER TREATMENT EVALUATION Staff requests Council authorization to award consulting engineering services to the top- ranked firm, Hatch Mott MacDonald LLC of Panama City, Florida at a cost not to exceed $ 75, 000 for a Wastewater Treatment Evaluation study as defined in RFP 08- 109. John Hofstad, Utilities Director, advised that in November 2007 City Council authorized Staff to solicit proposals from qualified engineering firms to perform a evaluation of a comprehensive Wastewater Service Agreement prepared by the County for treatment of the City' s wastewater flow at a cost not to exceed $ 75, 000. Mr. Hofstad informed that seven firms submitted proposals for the work, and from those seven firms, a selection committee chose the top four, conducted interviews, and chose Hatch Mott MacDonald LLC as the top- ranked firm. Mr. Hofstad advised a representative of Hatch Mott MacDonald LLC was present to answer any questions that Council might have. Council received clarification that in a qualifications based selection in the State of Florida, selections are based on qualifications not on price, and it is up to Staff to negotiate at or below the budgeted amount, and if unsuccessful, negotiations will with the begin second- ranked firm, until a firm is found willing to provide services outlined for the dollars allowed in the budget. Also discussed was the fact that both the consulting firm and the law firm are included in the not- to- exceed cost of $75,000. 00. The Mayor Pro Tern opened the floor for public input. There was none. Mr. Garvie moved to award consulting engineering services to the top- ranked firm, Hatch Mott MacDonald LLC of Panama City, Florida, at a cost not to exceed $ 75, 000 for a Wastewater Treatment Evaluation study. Mr. Holmes seconded motion. Council received clarification that the bond counsel attorney reviewed the 1 1.. agreement and provided the City a quote, which is included in the not- to-exceed amount of $ 75, 000. The City t" 1 Attorney requested further clarification whether the amount included all legal services or just for it bond counsel. Dr. Pullen amended the motion to include all legal services in the not- to-exceed cost of 75, 000. 00. Mr. Miller seconded motion.  Regular Council 2/ 12/ 08 9 WASTEWATER STUDY (CONT) ,~...~ Council questioned if there was any idea as to what the cost of the services might be. Mike Tatum, Purchasing Director, explained that Florida Statutes 287. 055, Competitive Negotiations Act, states that price cannot be discussed; that hiring is done strictly by qualifications according to the budget. Mr. Tatum continued that if a price cannot be negotiated with the top- ranked firm, negotiations will begin with the second- ranked firm, and so on until an agreement is met. The City Manager added that as a local government, the City' s budgets are public record and f""" the documents are available, so engineering firms do have access to that information and are aware of the dollar amount. The City Attorney received clarification that her services, as well as those of the bond attorney, are included in the amendment. The Mayor Pro Tem called for the vote on the amendment and it carried by a vote of 4 to 2 with Miller, Garvie, Pullen, and Hartwell in favor and Holmes and Reeves opposed. The City Manager stated that if an agreement cannot be reached to include all legal fees in the not to exceed price with the selected firms, Staff will come back to Council and ask for a revised budget amount. The Mayor Pro Tem called for the vote on the motion, as amended, and it carried by a vote of 5 to 2 with Holmes, Garvie, Pullen, Hartwell, and Minich in favor and Miller and Reeves opposed. LIBRARY CO- OP SUPPORT OF HB21 AND SB82 Consideration of a request from the Okaloosa County Library Cooperative to support HB21 and SB82 to correct the inequalities of grant funds. Dr. Pullen moved to notify the City' s lobbyists to support the passage of HB21 and SB82 and request the Mayor to send a letter to the legislators. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. LIBRARY CO- OP INTERLOCAL AGREEMENT COMMITTEE Consideration of an appointment for the Library Interlocal Agreement Committee, and discussion regarding this renewal. Mr. Holmes moved to appoint Dr. Pullen to represent the City on the Library Interlocal Agreement Committee. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. Dr. Pullen moved to appoint Bill Garvie as an alternate to represent the City on the Library Interlocal Agreement Committee. Mr. Holmes seconded motion and it carried f"" unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. I CHARTER REVIEW MEETINGS Consideration of changing the Charter Review Meetings from the third Tuesday of each month to a workshop meeting on the fourth Tuesday at 5: 30 p. m. Mr. Miller moved to change the Charter Review meetings to the fourth Tuesday at 5: 30 p. m. Dr. Pullen seconded motion. There was an exchange of views on whether or not to limit the charter review to the 1 ~ hour time frame prior to the regular meeting.  Regular Council 2/ 12/ 08 10 CHARTER REVIEW MEETINGS ( CONT) The Mayor Pro T em called for the vote on the motion and it failed by a vote of 1 to 5 with Miller in favor and Holmes, Reeves, Garvie, Pullen, and Hartwell opposed. RES. OS- 07 - SUPER FOCUS GROUP The City Clerk read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA CREATING A SUPER FOCUS GROUP; PROVIDING FOR MEMBERSHIP BY EIGHT CITIZENS; SETTING FORTH 1:...,... 1. THE PURPOSE OF THE GROUP; AND PROVIDING AN EFFECTIVE DATE. IN ADDITION, r~ REQUEST THE MAYOR AND COUNCIL MEMBERS APPOINT ONE MEMBER EACH TO THE SUPER FOCUS GROUP TO PARTICIPATE IN A WORKSHOP WITH COUNCIL ON MARCH 15, 2008. The City Manager explained the results of the five focus group meetings and the two public meetings will be reviewed and tabulated by staff to present the information to Council on March 15th at the Strategic Planning meeting. She said the super focus group will participate and vote with Council at the meeting on March 15th in developing the 2008 Strategic Plan for the City. She requested Council approve the resolution and then approve the slate of names in February. Glenda Glover, 115 Waynel Circle, received confirmation that the public is welcome to attend the March 15th Strategic meeting. Mr. Hartwell moved to approve Res. OS-07 with the added verbiage in Section 1 " without voting privileges". Mr. Garvie seconded motion. Mr. Miller moved to amend the motion to strike the verbiage from Section 3 " at least once and otherwise as determined by City Council during" and insert " on March 15,". Mr. Garvie seconded amendment and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. The Mayor Pro Tem called for the vote on the motion to approve Res. OS- 07, as amended, with the added verbiage in Section 1 " without voting privileges" and to strike the verbiage in Section 3 " at least once and otherwise as determined by City Council during" and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor. CRA APPOINTMENT Consideration of appointment to the CRA Board of Commissioners. Mr. Hartwell nominated Chuck Kennedy. The Mayor Pro Tem called for the vote on the nomination to appoint Chuck Kennedy, 39 Bay Drive NE, to the CRA Board of Commissioners for a four year term until February 11, 2012 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell I in favor. MPB APPOINTMENT Consideration of appointment to the Municipal Planning Board for a four year term until February 11, 2008. Mr. Reeves nominated Allen Sterns. Dr. Pullen nominated Jim Tucker. The Mayor Pro Tem called for the vote on the nomination to appoint Allen Sterns, 2 Ipswich Circle, with Holmes, Reeves, and Hartwell in favor.