Okaloosa County BOCC — October 7, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Negotiate Contract for Admin of NWFRA Baggage Handling System (AP 70-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for contract negotiations with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. (AP 70-14). BACKGROUND & ANALYSIS: The Airports Department requested to solicit firms to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. The Board approved the Request for Qualifications (RFQ) on July 1, 2014. The RFQ was due on September 5, 2014, and two (2) proposals were received. The Airports Department has requested authorization to negotiate a contract with Michael Baker as the top ranking firm. The scope of professional services will include, but is not limited to; Administration of construction contract with selected general contractor to include weekly progress meetings, quarterly reports, site visits, review of submittals, review of contractor pay applications, clarification of construction documents, preparation of change orders, and other administrative items as needed; Coordination with regulatory agencies; Full-time inspection of the construction work to include the coordination of material acceptance testing, verification of completed quantities, and reviews of construction schedule; Services performed relating to the Transportation Security Administration (TSA) Recapitalization Project at Northwest Florida Regional Airport. OPTIONS: Approval/Deny entering into contract negotiation with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. RECOMMENDATION: Staff recommends approval of entering into contract negotiation with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third- party construction of the Northwest Florida Regional Airport Baggage Handling system. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator