Okaloosa County BOCC — August 18, 2015 — Department & Consultant Support, Bid Tab

Sunnie Estes From: Jeff Littrell Sent: Monday, August 10, 2015 5:20 PM To: Zan Fedorak Cc: Sunnie Estes; Mark Wise; Kimberly Kilpatrick; Jeb S. Chessher; Mark Schmeltzer; Michael Evans Subject: RE: Camp Rudder Generator & Automatic Transfer Swich - WS 67-15 Bid Award Attachments: DOC081015-081015.pdf Zan, This email serves as our department's recommendation on the Camp Rudder Generator & Automatic Transfer Switch (ATS) bid - County Bid No. RFB WS 67-15. Although Purchasing received a total of five (5) bids for the project, two (2) of the bids are considered non-responsive due to the failure to include the required bid security, proper bid forms and required certifications, forms and statements. Therefore, only three of the five bids were considered by Purchasing staff to be responsive and responsible. A tabulation of the three (3) responsive bids is attached. Of the three (3) responsive bids, Energy Systems Southeast, LLC (ESSE) submitted the lowest bid. However, they included a note on the bid quotation stating that fuel was not included in their bid. The project specifications clearly state that fuel for testing and a full tank of fuel upon project acceptance is required. ESSE have submitted a revised quotation that clearly states that fuel is included at the original bid price (see attached letter). We concur with the recommendation from Polyengineering to award the bid to the lowest most responsive and responsible bidder, Energy Systems Southeast, LLC {ESSE) for a lump sum total of $40,697.00. A copy of the the recommendation letter from the Engineer-of-Record, Polyengineering, is attached. Jeb Chessher will be sending you a copy of the appropriate budget page, as well as narrative language for use in your agenda request. Please let us know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Jeff Littrell Sent: Tuesday, June 09, 2015 12:02 PM To: Zan Fedorak Cc: Sunnie Estes; Mark Wise; Kimberly Kilpatrick; Jeb S. Chessher; ‘Michael Evans' Subject: Camp Rudder Pump Station - Bid Award Zan, This email serves as our department's recommendation on the Camp Rudder Pump Station (Equipment Only} bid - County Bid No. RFB WS 29-15. We recommend awarding the bid to the most responsive and responsible bidder, with the two additive alternates, to Jim House & Associates for $148,980.00. In addition to this email documentation, please refer to the recommendation letter from the Engineer-of-Record, Polyengineering. Please let us know if you have any questions or need additional information. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. POLYENGINEERING, INC. ARCHITECTURE ENGINEERING SOLUTIONS, August 3, 2015 Mr, Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer’s Recommendation of Award Camp Rudder Generator & ATS Project Okaloosa County Bid No. RFB WS 67-15 Dear Mr: Littrell; Equipment only bids were received and opened for the Camp Rudder Generator & ATS project at 2:00 p.m. on July 29, 2015. The Board of County Commissioners rec