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MEMORANDUM
Date: October 19, 2005
To: Joyce Shanahan, City Manager
Through: Missy McKim,Director, CDS
From: Malcolm H. Foley, AICP, Zoning & Building, Supervisor
Subject: Request to purchase compact pickup truck for Building Offici
BACKGROUND:
The the Building Official was a 1994 Pontiac
previous vehicle utilized by
Sunbird 4- door This vehicle had leaks that caused mold and mildew to
sedan.
accumulate within the interior. The motor pool has scheduled this vehicle
for replacement and the Building Official is currently using a loaner car
from the Police Department.
DISCUSSION:
Pursuant to Chapter 2, Section 2- 266, Purchasing policies and procedures,
Fort Walton Ordinances, request authorization purchase one ( 1)
Beach Code of
Compact Pickup Truck from Orville Beckford Ford in Milton, Florida for a
total cost of $ 11, 167. 00 This vehicle will be funded from the 2005- 2006
fiscal year budget.
If approved, sufficient funds will be available for this purchase in the
Zoning and Building general fund Account # 001- 1110- 552- 6404.
FINANCIAL DATA:
1. DEPARTMENT: Community Development Services
2. DIVISION: Zoning and Building
3. FUND: General
4. ACCOUNT # 001- 1110- 524- 6404
5. ACCT. DESCRIPTION: Trucks
6. FY BUDGET: 2005- 06
7. AMOUNT BUDGETED: $ 11, 000
8. GRANT FUNDS: YES NO X AMOUNT
9. FUND TRANSFER: YES X NO AMOUNT $ 167. 00
10. FROM ACCT: 001- 1110- 552- 5100
11. TO ACCT: 001- 1110- 552- 6404
12. REASON FUNDS AVAILABLE FOR TRANSFER: Less supplies anticipated than
budgeted for.
13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE
BID ITEM DATA:
14. DESCRIPTION OF BID ITEM: Compact Pickup Truck
15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR NONE
16. # BID INVITATIONS SENT: 15
17. # BIDS RECEIVED: 4
18. # RESPONSIVE BIDS: 4
10f2
CA ~~
19. RECOMMENDED VENDOR: Orville Beckford Ford of Milton, Florida.
20. BID AWARD AMOUNT: 11, 167. 00
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): One ( 1)
23. ESTIMATED PURCHASE AMOUNT: $ 11, 167. 00
24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR
25. TERM OF CONTRACT: Net 30
26. BID VALID TO: November 13, 2005 ( 30 days)
27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO
28. WARRANTY PERIOD:
29. DELIVERY TIME: 120 days
30. STATE CONTRACT: YES X NO
31. CONTRACT #: N/ A
32. CO- OP PURCHASE: YES NO X
33. AGENCY: N/ A
34. EXPECTED LIFE OF ITEM: Ten years
35. ITEM DEMO' D: YES NO X
36. REFERENCES CHECKED: YES X NO N/ A
37. CONTRACT: ATTACHED ADD' l MAT FDR N/ A X
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ A X
39. CURRENT VENDOR: N/ A
40. CURRENT PRICE: N/ A
RECOMMENDATION:
Recommend the City Council approve the bid received from Orville Beckford
Ford of Milton, Florida for the amount $ 11, 167. 00
REPORT PREPARED I()'I".()~
Malcolm Date
Zoning and Building S rvisor, CDS
lo//
REPORT REVIEWED BY:~.~~
g~ o--
M1SSY 1m DatEt'
Commun~ y Development Servlces
REVIEWED & SUBMITTED BY:~
Missy McKim Date
Community Development Services
REVIEWED AND CONCUR: A~ f.o(
J Y hanahan Date
ci Manager
Attachments: Mike Tatum; Purchasing Director
20f2
City of Fort Walton Beach
MEMORANDUM
DATE: October 13, 2005
TO: Missy McKim
CDS Director
FROM: Michael Tatum ~
Purchasing Director
SUBJECT: Compact Pickup Truck
The referenced bid tabulation is forwarded for your review. Please take the necessary
action to prepare the Memorandum for Approval by the City Manager and Council.
In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council
may procure, without following formal bid procedures, all supplies, materials and
equipment which are the subject of contracts with the State of Florida.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/A
24. Tabulation Attached Yes
30. State/ Sheriff Contract Yes
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