Okaloosa County School Board — Workshop Meeting, April 21, 2022 — reading text

of any board member. 8. Consent Agenda Subject : 8.14 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-04-25.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Payroll Warrant Register and Accounts Payable Warrant Register for  March 2022, totaling $38,114,723.86; and Bank Transfers for March 2022, totaling $55,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $38,114,723.86 and Bank Transfers in the amount of $55,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2022, totaling $38,114,723.86; and Bank Transfers for March 2022, totaling $55,000.00. File Attachments 09 - MIS 3478 - Warrant Register - March 2022.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Bank of America Banking Services Fee Agreement presented by Julie Perry, Interim Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2022 Absolute Date : Apr 25, 2022 Recommended Action : Motion to approve the Bank of America Banking Service Fee Agreement for a three year term beginning April 30, 2022, through April 30, 2025. Public Content Request approval of the attached banking agreement between the School Board of Okaloosa County and Bank of America. The agreement is for a 3-year term for the purpose of minimizing bank service fee increases. Either party may terminate this Agreement for convenience upon 30-days prior notice to the other party; and either part may terminate the Agreement immediately for cause. There are no increases to our banking fees from our last agreement. File Attachments Okaloosa County SD Third Amendment to Umbrella Agreement.pdf (1,324 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 ITB 22-17 Electronic Message Center for Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2022 Absolute Date : Apr 25, 2022 Fiscal Impact : Yes Dollar Amount : $30,969.00 Budgeted : Yes Budget Source : Donation ($25,000.00) & Board Member Capital Outlay Funds ($5,969.00) Recommended Action : Motion to approve the committee's recommendation to award ITB 22-17 Electronic Message Center for Crestview High School to Complete Signs in the amount of $30,969.00. Public Content Request approval of the committee's recommendation to award ITB 22-17 Electronic Message Center for Crestview High School to Complete Signs in the amount of $30,969.00. Sign will be funded through donations and Board Member Capital Outlay funds. Copies of the Award Tabulation and bid documents are attached. For additional information, please contact Jay Sanders, Principal, Crestview HS, at (850) 689-7177. File Attachments ITB 22-17_TAB.pdf (122 KB) ITB 22-17 Electronic Message Center - Crestview HS.pdf (1,369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Renewal of RFP 20-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of RFP 20-01 Food Service Management Operations with The Nutrition Group, effective July 1, 2022, through June 30, 2023. Public Content Request approval to renew RFP 20-01 Food Service Management Operations with The Nutrition Group, based on the fixed meal rate of $3.745. Funds will be paid from Federal Funds. The contract is effective July 1, 2022, through June 30, 2023, and copies of the renewal documents, and original contract are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments 2022-2023 TNG Renewal Contract.pdf (419 KB) FULLY SIGNED TNG CONTRACT.pdf (1,394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Renewal of Tag-On Bid: ITB BC- 04-02-20-39 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing ITB BC- 04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective May 1, 2022, through April 30, 2023. Public Content Request approval to renew ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice, based on fixed pricing and the contract will be used on an as needed basis. Funding will vary. The contract is effective