Okaloosa County BOCC — July 29, 2014 — 3-7 Fleet

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FLEET OPERATIONS PROGRAM DESCRIPTION: Fleet Operations provides fueling, maintenance and fleet management to all BCC departments and several outside agencies throughout the county. REVENUE: Fleet Operations is an internal service fund. Supporting revenue are charges for services to County user departments and other agencies. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,073,084 1,127,572 1,226,235 1,291,858 Operating Expenses 4,378,113 4,857,414 4,902,500 4,889,127 Capital Outlay 0 0 0 113,000 Other 0 0 0 0 Total 5,451,197 5,984,986 6,128,735 6,293,985 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 18 18 20 21 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 18 18 20 21 MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed combined county/agency fleet that drives 5.8 million miles per year  Processed 54,142 fuel transactions for 896,183 total gallons  Completed 6,027 shop work orders. Up 8% from previous year  Kept average percent of fleet out-of-service at 2.5%. Up 9% from previous year. PROGRAM GOAL: To provide quality fleet management, fueling and maintenance services for all County departments and agencies served. To assure the safety of County employees and the general public while taking care of county assets. To make Fleet Operations a good place to work.  KEY OBJECTIVES: 1. Keep an aging fleet functional 2. Maintain percent of fleet down at around 2.5% 3. Reduce operating costs with infusion of new equipment. PERFORMANCE MEASURES: 200Kshort Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Staff Size 18 20 21 Input Non-Fuel Operating Budget $2,573,495 $2,519,106 $2,431,233 Fuel and Fuel Tax Budget $2,976,552 $3,287,862 $3,697,502 Total Work Orders 6,027 6,200 6,526 Output PM Work Orders 1,238 1,240 1,240 Percent of PM Orders to Total Work Orders 21% 20% 19% Efficiency Average Percent of Fleet Down 2.5% 2.7 3.0 Percent of Maintenance Revenue from BCC Vehicles and 82% 83% 83% Equipment Effectiveness Maintenance Revenue from Agencies $341,485 $343,882 $378,733 BCC Miles Driven 4,234,670 4,200,000 4,200,000