Okaloosa County BOCC — September 16, 2014 — Oddfellow Lease and Amendment — reading text

EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 5/27/1999 Contract/Lease Control #: L94-0068-WS20-3 Bid #: N/A Contract/Lease Type: EXPENDITURE Award To/Lessee: WATER & SEWER Lessor: IOOF LODGE #60 Effective Date: 2/22/1994 $29,000.00 Term: EXPIRES: 2/21/2014 Description of Contract/Lease: PARKING LOT USE Department Manager: WATER & SEWER Department Monitor: C. EVANS Monitor's Telephone #: 651-7171 Monitor's FAX #: 651-7747 Date Closed: BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Grand Lodge of IOOF - Possible Purchase of Property DEPARTMENT: _ Water and Sewer BCC DISTRICT: — Grand Lodge of IOOF - Possible Purchase of Property STATEMENT OF ISSUE: OCWS staff requests BCC approval to negotiate for the purchase of the land comprising the southwest corner of the parcel at the intersection of Lewis Turner Blvd and Oddfellow Parcel ID: 35-1S-24-0000-0031-0000. Two appraisals will be required and BCC authorization is also requested to select and contract with two qualified appraisal firms to perform the appraisals. Once a negotiated price has been reached, OCWS staff will bring the matter back to the BCC for review and approval. The owners (Miracle Strip Lodge C/O Grand Lodge of Florida, 1664 West 42nd Street, Hialeah, FL, 33012) are willing to lease the property on a month to month basis while the appraisal and purchase price negotiations are being conducted. OCWS staff requests BCC approval to pay 1/12th of the contracted annual lease amount ($241.67) each month during the appraisal and negotiating process. BACKGROUND: Okaloosa County entered into a lease with the Miracle Strip Lodge No. 60 of the Independent Order of Odd Fellows (IOOF) on February 22, 1994 for the use of the western section of the south (front) parking lot. OCWS paid for the curb and pavement of the parking space, which is still in use. The original lease had a ten year term with two ten year renewals. Both parties exercised the first ten year renewal in 2004 and in subsequent discussions, the owners had indicated that they would exercise the second ten year renewal. The owners of the IOOF temple have somewhat abruptly informed staff that they do not wish to renew the lease and have instead stated an interest in selling all of the property, including the existing temple building to the OCWS. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff requests approval to rent month to month pending the possible purchase of the property. Staff also requests approval to move forward with purchase negotiations and an appraisal of the property. OCWS staff requests BCC approval to pay the owners 1/12th of the contracted annual lease amount ($241.67) each month during the appraisal and negotiating process. Once a price has been negotiated, the matter will be brought back before the BCC for review and approval. LEASE #L94-0068-ws WATER & SEWER PARKING LOT USE EXPIRES: MONTH TO MONTH IL. I. IV. VI. VU. Minutes Okaloosa County Board of Commissioners Tuesday, February 4, 2014— 8:30 AM Crestview Courthouse Employee Awards A. Visitor 1. Presentation of H.E.R.O. Award Public Information Update 1. Public Information Officer PowerPoint County Administrator's Update Commissioner's Minute Public Comments Related to Current Agenda Public Hearing at 9:00 AM 1. Milligan Assembly of God Church FLUM Amendment/Rezoning | RESULT: | ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: | Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: __ Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes Items 3, 19 & 20 pulled by staff. 1. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with Ocean City-Wright Fire Control District. Revised: 2/5/2014 10:49 AM Page 1 of 7 Regular Meeting (North) Minutes February 4, 2014 2. Request approval of amendment to Polyengineering, Inc. Contract CO5-1165-WS 3. Request approval of Aero FX, Inc. dba Emerald Coast Aviation Amendment Number Five. 4. Request approval of payment of outstanding Century Link invoice totaling $22,407.48. District: All 5. Request approval of and authorize the Chairman to execute the Century Link maintenance agreement for 911 equipment software support at all Okaloosa Public Safety Answering Points. District: All. 6. Request approval of a Public Event Permit for the Bluewater Bay Duathlon, to be held on February 22, 2014, 5:30 am - 11:00 am, along Bluewater Bay Boulevard, John Sims Parkway, and around the EOD Memorial, sponsored by Emerald Coast Triathlon Club. 7. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with North Bay Fire Control District. 8. Request authorization for Fleet Operations to sell, at auction, certain pieces of surplus equipment 9. Request approval of the Advanced Life Support Fire Engine Partnership Program interlocal agreement with Destin Fire Control District. 10. Seeking Board Approval to Remove Forms Included in the Purchasing Manual 11. The State Attorney's Office requests a transfer of reserve funds to Operating Supplies account. District: All. 12. Request Board adopt Resolution calling for Referendum to be on August 26, 2014 ballot for the Ad Valorem Business Tax Exemption Program renewal. 13. Request approval of minutes for the December 17, 2013 BCC Meeting. 14. Request approval of a Public Event Permit for the Run To Play Kids Helping Kids One Mile Run, to be held on April 25, 2014 from 5:30 pm - 7:00 pm in Niceville Florida 15. RFP — Third Party Administration of Property, Liability and Worker’s Compensation Claims 16. RFP for Employee Dental, Life and Long Term Disability Insurance 17. RFP - Actuarial Services 18. Correct Omission on Blue Medicare Contract 19. Request the Board approve Reimbursement Resolution for debts incurred as part of construction projects. Okaloosa County Board of Commissioners Page 2 Printed 2/5/2014 Regular Meeting (North) Minutes February 4, 2014 20. Request Board approve expenditure budget for Okaloosa County School Board Traffic Education Funds. 21. Approval of Budget Resolutions & Transfers 22. Request approval of FDOT Grant for Destin Control Tower 23. Request approval of Submission of FY 2014 FAA Grant Pre-applications 24. Request Direction on Possible Purchase of IOOF Property VII. Department Business A. Elliot Kampert/Growth Management 1. Request approval of setting public hearing for February 18 for Consideration of Ordinance to Expand the Mid-Bay Regional Activity Center RESULT; ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: | Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes. B. Ed Schroeder/Tourist Development 1. Request Board direction on proposed Change to TDC Ordinance RESULT: ADOPTED [UNANIMOUS] MOVER: Don Amunds, Commissioner District 4 SECONDER: | Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of Final Payment Contract C08-1577-TDC RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER:.. Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes C. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute the Nationwide Programmatic Agreement for Verizon Wireless for the Communications Tower in Shalimar. Okaloosa County Board of Commissioners Page 3 Printed 2/5/2014 inte CE EEEEEEESSSSS'S!SSs ~~ rrr Jack Allen From: Jack Allen Sent: Tuesday, June 18, 2013 11:48 AM To: ‘Ashley S. Endris'; Jodi Gates Subject: FW: ADDRESS CHANGE Lease # L94-0068-WS Attachments: IOOF ADDRESS CHANGE. pdf FYI...address change for L94-0068-WS. Thanks, Jack From: Kimberly Kilpatrick Sent: Tuesday, June 18, 2013 10:58 AM To: Jack Allen Subject: RE: ADDRESS CHANGE Well, sort of. I’ve scanned what they’ve given me.... From: Jack Allen Sent: Friday, June 14, 2013 9:45 PM To: Kimberly Kilpatrick Subject: RE: ADDRESS CHANGE Kimberly, Do they have their request in writing you can forward me, please? Thanks, Jack From: Kimberly Kilpatrick Sent: Friday, June 14, 2013 3:34 PM To: Jack Allen Subject: RE: ADDRESS CHANGE Grand Lodge of Florida, 1.0.0.F. Aldo Farradaz, PGM, Grand Secretary 1664 West 42™ Street Hialeah, Florida 33012-5859 They asked that be copy be mailed to: Bob Bull 3135 Corrib Drive Tallahassee, FL 32309 Thank you Jack- From: Jack Allen Sent: Friday, June 14, 2013 2:08 PM To: Kimberly Kilpatrick Cc: Jodi Gates Subject: RE: ADDRESS CHANGE Kimberly, Please send the information to me and I'll update the file and send a copy to Finance. Thanks, Jack From: Kimberly Kilpatrick Sent: Friday, June 14, 2013 8:57 AM To: Jack Allen Subject: ADDRESS CHANGE Good morning Jack- The gentlemen from the I.0.0.F lodge have requested a change to their mailing address in regards to their lease (L94- 0068-WS20-03). | don’t actually see it on the lease so | am not sure what to do with it. Please advise- Kimberly J. Kilpatrick, Financial Manager Okaloosa County Water & Sewer 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, Florida 32547 Telephone (850)651-7143 Cellular (850)826-1480 Verizon PTT (8508261480) Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e- mail communication, including your e-mail address, may be subject to public disclosure. Grand Lodge of Florida, 1.0.0.F _ Aldo Farradaz, PGM, Grand Secretary 1664 West 42nd Street Hialeah, Florida 33012-5859 1.94-0068-WS20-3 LEASE # LEESOR: IOOF LODGE #60 1,94-0068-WS20-3 PARKING LOT USE EXPIRES: 2/21/2014 AMENDMENT TO PARKING LOT LEASE THIS AMENDMENT to that certain lease entered into by and between MIRACLE STRIP LODGE NO. 60 IOOF, herein called Lessor, and OKALOOSA COUNTY, a Political Subdivision of the State of Florida, herein called Lessee, is made on the dates of their respective signatures hereto. Lessor and Lessee hereby agree that the Lease Agreement signed February 22, 1994, by Lessee and accepted and executed on February 16, 1994, is hereby amended as follows: SECTION 1. Paragraph 2 is amended to read as follows: “2. TERM: The term of this lease is Ten (10) years from February 22, 2004, with an option to renew for an additional ten years as specified by Section 20.” SECTION 2. Paragraph 3 is hereby amended to read as follows: “3. RENT. Lessee covenants and agrees to pay as rent for the premises Twenty Nine Hundred Dollars ($ 2,900.00) per annum in advance annually commencing February 22, 2004, for the first five year term of this amended lease; the annual rent for the second five year period of this amended lease shall be increased to reflect the increase in the Consumer Price Index from February 22, 2004 to the date which is five years hereafter, which for purposes of this Lease is calculated by the U. S. Bureau of Labor Statistics (All Urban Consumers) .” SECTION 3. Paragraph 20 is hereby amended to read as follows: “20. RENEWAL. Lessor grants Lessee an option to renew this amended lease for an additional term of ten (10) years after the expiration of its amended term, on the same terms as this amended lease, except that the parties shall renegotiate the rental. In the event the parties are not able to agree to the renewal rental, said rental shall be increased to reflect the increase in the Consumer Price Index from the date of the last increase to the date of the exercise of the renewal option.” IN WITNESS WHEREOF, this Amendment to Lease has been executed by