Okaloosa County School Board — Workshop Meeting, April 7, 2022 — reading text

bid will be purchased at a fixed percentage discount for the term of the bid. Public Content Request approval of the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed, $69,562.00 to Coyle Steel Drum Company for the purchase of instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of bid will be purchased at a fixed percentage discount for the term of the bid. Funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective through March 28, 2023, and copies of the award tabulation, and bid documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-14_TAB.pdf (217 KB) ITB 22-14.pdf (1,355 KB) ITB 22-14 Addendum 1.pdf (362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal with Price Increase for ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds  Recommended Action : Motion to approve the renewal and price increase for ITB 19-05 Chemicals for Cooling Towers, effective through April 22, 2023. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with a price increase, effective through April 22, 2023. Funds will be paid from Capital Funds, and the contract will be effective through April 22, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 19-05 Renewal and Price Increase.pdf (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services, based on Year Five (5) pricing, effective May 29, 2022, through May 28, 2023. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful+Gould, based on Year Five (5) pricing. Funds will be paid from Capital Funds. The contract is effective May 29, 2022, through May 28, 2023, and copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments RFQU 17-01 Contract Renewal.pdf (322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $32,543.58 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0322 DW-Roofing Recommended Action : Motion to approve the quote from WTI for roof repairs at Central Maintenance in the amount of $32,543.58. Public Content Request approval of the quote from WTI for roof repairs at Central Maintenance in the amount of $32,543.58. The purchase will be made through PAEC IFB 21-D. Funds will be paid from Capital Funds (1.5 Mill), Project 0322 DW-Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: NorthStar Contracting Group, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $52,400.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2313 DW Environmental/IAQ/T&B Recommended Action : Motion to approve the purchase of Asbestos Abatement from NorthStar Contracting Group, Inc. for seven (7) classrooms at Elliott Point ES in the amount of $52,400.00. Public Content Request approval of the Asbestos Abatement from NorthStar Contracting Group, Inc. for seven (7) classrooms at Elliott Point ES in the amount of $52,400.00. The purchase is made through Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, School District of Escambia County. Funds will be paid from Capital Funds (1.5 Mill), Project 2313 DW Environmental/IAQ/T&B, and a copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ELLIOTT POINT QUOTE.pdf (324 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 11, 2022. Public Content Approval is requested for the sale and disposal of the property described on the